Stop Juggling Disconnected Tools That Disrupt Your Tutors' Focus Own a Custom AI System Built for Your Center's Unique Rhythm
We understand the chaos of mismatched software pulling your team away from what matters most: helping students thrive. That's why our tailored AI workflows have helped centers like yours save 25+ hours weekly on admin tasks, letting tutors deliver personalized learning at scale.
Join 150+ education businesses with unified systems driving student outcomes
The "Fragmented Workflow" Problem
Endless Manual Scheduling of Tutoring Sessions Eating Into Lesson Prep Time
Inconsistent Tracking of Student Progress Across LMS, Gradebooks, and Assessment Tools
Struggling to Personalize Individualized Education Plans (IEPs) with Rigid Off-the-Shelf EdTech Tools
Overwhelmed by Parent Communication Silos in Email, Portals, and Follow-Up Calls for Student Feedback
Scaling Group Tutoring Sessions Without Losing Insights into Individual Student Learning Gaps
Resource Allocation Nightmares for Tutors Handling Diverse Skill Levels in STEM and Language Programs
Our Custom-Built Alternative to Make.com
With over 5 years engineering AI for education providers, we've transformed fragmented tutoring operations into seamless, student-centered engines.
Why Choose Us
You're not alone in feeling bogged down by Make.com's generic automations that break under the weight of your center's unique needs—like juggling irregular session times or adapting to individual student paces. We've seen this before in tutoring centers just like yours, where off-the-shelf tools create more headaches than help. At AIQ Labs, we build a <span class="gradient">fully owned AI system</span> from the ground up, tailored to your workflow. No brittle connections or subscription traps. Instead, deep integrations that automate scheduling, track progress intelligently, and personalize learning—all while giving you complete control. Think of it as crafting a custom curriculum for your operations: flexible, scalable, and perfectly aligned to drive better student outcomes.
What Makes Us Different:
Unlock Outcomes That Matter for Your Tutors and Students
Precision Student Matching and Scheduling
Imagine AI that analyzes initial skill assessments and tutor specializations in subjects like math or ESL to pair students perfectly, reducing no-shows by 40% within the first semester and ensuring every 1-hour session drives measurable progress in core competencies. No more generic calendars clashing with your center's after-school flow.
Real-Time Progress Insights Without the Admin Grind
Our system tracks learner milestones across tutoring sessions and integrates with your LMS, generating actionable reports that highlight at-risk students based on quiz scores and attendance early in the term. Centers using this see a 25% improvement in student retention over six months, freeing tutors to focus on interactive teaching, not manual data entry in spreadsheets.
Scalable Personalization for Growing Enrollment
As your center expands enrollment from 50 to 200 students, our AI adapts differentiated learning recommendations to each student's pace and needs, much like a master tutor adjusting scaffolds during group workshops. This has helped similar K-12 programs boost parent satisfaction scores by 35% in annual surveys, all without adding administrative headcount.
What Clients Say
"Before AIQ, we were drowning in Zapier zaps that failed during peak back-to-school registration. Now our custom system handles 200+ weekly bookings for algebra and geometry sessions flawlessly, and our tutors report 15 more hours a week for actual lesson planning and delivery. It's transformed how we support our high school math groups year-round."
Sarah Jenkins
Director of Academic Programs, Apex Tutoring Academy
"We tried Make.com for parent updates on reading progress, but it couldn't handle our custom feedback forms from weekly reading logs. AIQ built something that integrates seamlessly with our Canvas LMS, cutting response times from days to minutes for conference season. Last quarter, parent engagement jumped 28% through portal logins, and retention followed suit."
Michael Ruiz
Operations Lead, LearnBright Reading Centers
"Scaling our after-school STEM program from 30 to 120 students meant chaos with off-the-shelf tools like Google Classroom. Their AI workflow now predicts tutor needs based on enrollment trends and skill assessments, saving us from overbooking mishaps during summer prep. We've grown 40% in the past year without the usual growing pains in resource matching."
Emily Chen
Founder and Program Director, SkillForge STEM Tutoring
Simple 3-Step Process
Discovery Session
We listen deeply to your pain points—like erratic scheduling or siloed student data—and map out a blueprint tailored to your center's goals. This 60-minute call uncovers hidden bottlenecks you might not even realize are slowing student success.
Custom Design and Build
Our engineers craft your AI system, integrating tools like your enrollment software with intelligent automations for progress tracking. We iterate based on your feedback, ensuring it fits like a glove—no rigid templates here.
Seamless Launch and Ownership
We deploy your fully owned platform, train your team, and hand over the keys. From day one, you control updates and scaling, with ongoing support to refine as your tutoring programs evolve.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Make.com for a tutoring center?
Make.com excels at quick, generic automations, but it often falls short for education-specific needs like handling variable session lengths or integrating with specialized LMS platforms. We understand this frustration—we've worked with centers where zaps broke during busy seasons, leading to missed appointments. Our approach builds a bespoke AI system owned entirely by you, with deep, reliable integrations tailored to your workflow. For instance, we can automate student progress alerts that pull from your custom assessment tools, ensuring data flows accurately without constant tweaks. This eliminates vendor dependencies and scales seamlessly as your enrollment grows, giving you flexibility Make.com's one-size-fits-all model can't match. Plus, no recurring fees mean you invest once in a system that evolves with your center.
What kinds of tutoring centers benefit most from this service?
We're ideal for centers focused on scalable learning, like those offering K-12 math tutoring, language programs, or test prep services with 10-200 students. If you're dealing with challenges like inconsistent tutor availability or tracking diverse learner needs across platforms, our custom AI shines. Take a center we partnered with: they struggled with manual rostering for after-school groups. We built an AI that matched students to tutors based on skill gaps, reducing prep time by 18 hours weekly. Whether you're a single-location operation or expanding regionally, our solutions address pain points like parent communication silos or outcome reporting, helping you prioritize student success over admin hassles. If your current tools feel too rigid, we're here to craft something that fits your exact rhythm.
How long does it take to build and launch the custom system?
Timelines vary based on complexity, but most tutoring centers see a working prototype in 4-6 weeks, with full launch in 8-12 weeks. We start with a deep discovery to understand your setup—say, integrating your scheduling app with progress trackers. Unlike off-the-shelf tools that require endless configuration, our process is collaborative: we build iteratively, testing with your team to ensure it handles real scenarios like peak enrollment rushes. One client, a STEM tutoring network, went live in 10 weeks and immediately cut scheduling errors by 35%. Post-launch, we provide training and a handover so you own it completely. It's not rushed; it's precise, ensuring the system boosts your operations from day one without disrupting ongoing sessions.
Will I own the system, or am I locked into subscriptions?
Absolutely, you own it outright—no monthly fees or lock-in. We've seen too many centers trapped in subscription chaos, paying for tools that don't fully serve education workflows. Our model delivers a turnkey AI system as your digital asset, complete with source code and documentation. For example, a language tutoring center we built for now manages their entire student lifecycle independently, saving $8,000 annually in SaaS costs. You control updates, customizations, and scaling, with optional support from us. This ownership empowers you to adapt as needs change, like adding AI for virtual sessions, without vendor negotiations. It's liberating: stop renting fragmented tools and start owning a unified system designed for your center's growth.
Can this integrate with our existing tools like Google Classroom or custom CRMs?
Yes, we specialize in seamless, two-way integrations with education staples like Google Classroom, Canvas, or your CRM. We know the pitfalls—shallow connections that lose data during syncs, which we've fixed for dozens of centers. Our AI creates robust links, like auto-populating student progress from Classroom into your dashboard for instant tutor insights. A recent project integrated a center's proprietary enrollment system with AI forecasting, ensuring no data silos. We handle the technical heavy lifting, testing for edge cases like offline access during remote sessions. The result? A single source of truth that enhances, rather than replaces, what you already use, amplifying student outcomes without a full overhaul.
How do you ensure the system improves student outcomes?
Everything we build ties directly to measurable learning impacts, not just efficiency. We incorporate AI features like predictive analytics to identify struggling students early, based on session data and assessments. For a test prep center, this meant flagging gaps in real-time, leading to 22% higher pass rates. We collaborate to define your key metrics—retention, engagement scores, progress velocity—and embed them into the system. Unlike generic tools, ours learns from your specific data, adapting recommendations for personalized tutoring paths. Post-implementation, we help track ROI through built-in reporting, ensuring the system evolves to support scalable success. You're not alone; we've guided centers through this, turning operational wins into tangible educational gains.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.