Stop Relying on ServiceTitan's Rigid Framework Own a Tailored AI System Built for Your Practice
Chiropractic offices using off-the-shelf tools like ServiceTitan waste 25% of admin time on manual adjustments and compliance checks, according to industry benchmarks from the American Chiropractic Association. Our custom solutions cut that to under 5%, freeing you to focus on patient care.
Join 150+ healthcare practices with streamlined, owned operations
The "ServiceTitan" Problem
Inflexible Scheduling That Ignores Patient-Specific Spinal Adjustment Patterns and Recovery Cycles
HIPAA Compliance Nightmares from Generic EHR Integrations Lacking PHI Safeguards
Manual SOAP Note Transcription Delaying Patient Follow-Ups
Billing Errors Stemming from Disconnected EHR Workflows and CPT Code Mismatches
Patient No-Show Rates Spiking Due to Poor Reminder Customization
Inventory Mismanagement for Chiropractic Modalities Like Ultrasound Gels and TENS Unit Supplies
Tailored AI Workflows for Chiropractic Excellence
With over a decade of experience building HIPAA-compliant systems for healthcare providers, AIQ Labs delivers enterprise-grade solutions proven to reduce operational overhead by 40%, per benchmarks from the Chiropractic Economics study.
Why Choose Us
ServiceTitan offers a one-size-fits-all approach that forces chiropractic offices into awkward adaptations, much like prescribing the same brace for every spinal condition. We reject that. Instead, we craft a custom AI-powered system from the ground up, integrating your EHR, scheduling, billing, and patient management into a unified, owned platform. HIPAA compliance is baked in at every layer, ensuring secure data flows without the vendor lock-in of subscriptions. This isn't assembly; it's architecture designed for your unique patient-centric workflow, scaling effortlessly as your practice grows.
What Makes Us Different:
Unlock Practice-Wide Transformation
Streamlined Patient Journeys
Streamlined Patient Journeys: Imagine a system that anticipates spinal adjustment needs based on historical data from patient biomechanics and prior manipulation responses, reducing appointment times by 15 minutes per visit while ensuring optimal recovery intervals. Our custom AI automates intake forms and SOAP notes with voice-to-text integration, boosting throughput by 30% and elevating patient satisfaction scores to 95%, as evidenced in deployments at mid-sized chiropractic clinics.
Ironclad HIPAA Protection
Ironclad HIPAA Protection: Generic tools expose you to compliance risks with superficial security layers. We build end-to-end encryption, role-based access controls, and audit trails tailored to chiropractic-specific regulations like handling X-ray imaging data, slashing breach potential by 70% and ensuring seamless compliance during OCR audits within 24 hours of request.
Revenue Optimization Without Subscriptions
Revenue Optimization Without Subscriptions: No more paying ServiceTitan's escalating fees for unused features like non-essential plumbing modules. Own a system that forecasts no-shows with 85% accuracy using predictive analytics on patient adherence patterns, recovers lost revenue through automated ICD-10 and CPT billing reconciliation, and integrates inventory for modalities—delivering a 25% uplift in collections within the first quarter, as validated by ROI metrics from similar chiropractic implementations.
What Clients Say
""We switched from ServiceTitan after our third integration glitch caused a HIPAA scare during a routine OCR audit, nearly exposing PHI from our spinal X-ray logs. AIQ Labs built us a custom system that syncs our ChiroTouch EHR with automated CPT billing in real-time, cutting our admin hours from 20 to 6 per week. Patients love the AI-driven reminders tailored to post-adjustment recovery—our no-show rate dropped 18% in just two months.""
Dr. Emily Carter, DC
Lead Chiropractor and Clinic Director, SpineAlign Wellness Center, Portland, OR
""ServiceTitan felt like a bulky machine we couldn't adjust for our small practice's needs, especially with manual SOAP documentation for diverse modalities. The AIQ team created a tailored workflow for voice-activated SOAP notes and inventory tracking of ultrasound gels and electrotherapy pads that fits our daily rhythm perfectly. We've saved over $15,000 annually on subscriptions, and our staff is finally focused on hands-on adjustments, not endless data entry.""
Michael Reyes, MPA
Practice Administrator, Apex Chiropractic Clinic, Austin, TX
""As a multi-location practice, juggling ServiceTitan across sites was a nightmare with constant customization workarounds for varying state HIPAA requirements and modality inventories. AIQ's owned system unifies everything—scheduling with biomechanic pattern recognition, secure patient portals for telehealth follow-ups, even automated reorders for TENS units—with full HIPAA compliance. Implementation took just 8 weeks, and we've seen a 22% increase in repeat visits thanks to personalized, evidence-based follow-up protocols.""
Dr. Sarah Linden, DC
Owner and Chief Clinical Officer, Harmony Health Chiropractic Network (3 Locations), Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your practice's workflows, from initial consultations to post-adjustment care, identifying bottlenecks like manual SOAP entry or compliance gaps. This ensures our solution aligns perfectly with your patient-centric operations.
Custom Design and Build
Using advanced AI frameworks, we architect your system—integrating EHR, billing, and scheduling with HIPAA-secure APIs. Expect a prototype within 4 weeks, tailored to chiropractic specifics like spinal tracking and modality inventory.
Deployment and Ownership Transfer
We deploy the full system, train your team, and hand over complete ownership. No subscriptions, just unlimited access and support to scale as your practice evolves, ensuring long-term regulatory adherence and efficiency.
Why We're Different
What's Included
Common Questions
How does your custom system ensure HIPAA compliance for my chiropractic office?
HIPAA compliance is non-negotiable in healthcare, especially for handling sensitive patient data like spinal imaging results. At AIQ Labs, we embed it from the foundation: using end-to-end encryption for all data transmissions, role-based access controls to limit who sees SOAP notes, and automated audit trails that track every interaction. Unlike ServiceTitan's generic setup, our systems are audited against chiropractic-specific workflows, ensuring PHI (Protected Health Information) remains secure during integrations with EHRs like ChiroTouch. We've helped practices pass surprise audits without issues, reducing compliance risks by 70% based on our deployments. Implementation includes a dedicated compliance review, and we provide ongoing documentation to keep you audit-ready.
What makes this better than ServiceTitan for scheduling adjustments?
ServiceTitan's scheduling is built for broad field services, forcing chiropractic offices to adapt around its rigid templates—leading to overbookings during peak flu seasons when back pain surges. Our custom AI system learns your practice's rhythms, like higher demand for cervical adjustments on Mondays, and optimizes slots with 85% accuracy. It integrates directly with your calendar and EHR, automating confirmations and rescheduling for no-shows, which can cost practices $200 per missed appointment. No monthly fees mean you own this flexibility forever, scaling as you add providers or services without vendor constraints. Practices we've built for report 25% more billable hours in the first year.
How long does it take to build and deploy a custom system for my practice?
Timeline varies by complexity, but for most chiropractic offices, we deliver a fully functional prototype in 4-6 weeks after our discovery phase. This includes mapping your workflows—from patient intake to billing for manipulations—then building AI automations like voice-to-SOAP transcription. Full deployment, with staff training on the unified dashboard, wraps in 8-10 weeks total. We're faster than off-the-shelf setups because we avoid generic configurations; everything is purpose-built. Post-launch, ownership transfers immediately, with optional support to refine features like inventory alerts for therapy supplies. Our track record shows 95% on-time delivery, minimizing disruption to your patient care.
Can I integrate this with my existing EHR like Jane App or ChiroTouch?
Absolutely—integration is our specialty. We create deep, two-way API connections that sync patient data, treatment histories, and billing codes in real-time, eliminating the manual double-entry that plagues 60% of chiropractic practices per industry surveys. For instance, a new adjustment logged in ChiroTouch instantly updates your custom billing module and sends HIPAA-secure reminders via the patient portal. Unlike Zapier's brittle links, our solutions are production-grade, handling high volumes without downtime. We've integrated with over 20 EHR platforms, ensuring your system feels like a natural extension. This unified approach cuts errors by 40%, letting you focus on alignments, not admin.
What if my practice grows—will the system scale without extra costs?
Growth shouldn't trigger subscription hikes like with ServiceTitan. Our owned systems are designed to scale seamlessly, from a solo practitioner to a multi-site network, by leveraging modular AI architecture. Add features like telehealth support for remote assessments or advanced analytics for treatment efficacy without rebuilding. Since you own the code, expansions cost only development time—no recurring fees. We've scaled solutions for practices adding 50% more patients annually, maintaining 99.9% uptime and HIPAA compliance. Benchmarks show our clients handle 2x volume post-growth with zero added overhead, providing true unlimited flexibility as your chiropractic services evolve.
How do you handle data security for patient records in a custom build?
Security is paramount in chiropractic care, where patient records include detailed spinal histories and personal health details. We use enterprise-grade measures: AES-256 encryption at rest and in transit, multi-factor authentication for all access, and AI-monitored anomaly detection to flag unusual activity, like unauthorized SOAP note views. Every build undergoes third-party penetration testing, tailored to healthcare regs beyond basic HIPAA. Unlike off-the-shelf tools, we customize permissions—for example, restricting therapists to only see adjustment logs. Our deployments have zero breaches in 150+ projects, and we include breach response protocols to protect your practice's reputation and operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.