Stop Overpaying for ServiceTitan's Rigid Field Service Tools Build Your Custom AI System That Fits Gym Operations Like a Glove
Imagine ditching those bloated subscriptions that charge you $500+ monthly for features your gym barely uses, while your member check-ins and class bookings get tangled in irrelevant plumbing workflows. Let's be honest, ServiceTitan is built for contractors, not for boosting retention in your fitness community.
Join 150+ fitness businesses with unified systems that cut admin time by 30%
The "ServiceTitan Mismatch" Problem
Wasting $500+ Monthly on Unused Field Service Features Like HVAC Dispatch for Your Gym's Basic Equipment Logs
Manual Member Data Entry for Check-Ins and Fitness Assessments Eating Into Personal Training Retention Efforts
Inflexible Scheduling Software Clashing with Dynamic Group Fitness Class Timetables and Trainer Availability
Fragmented Analytics Hiding Key Member Engagement Patterns Like Drop-Off in HIIT Class Attendance
Vendor Lock-In Stifling Your Gym's Growth with Custom Wellness Program Integrations
Overloaded Front Desk Staff Handling Routine Tasks Like Yoga Mat and Resistance Band Inventory Tracking
Your Tailored AI Alternative to ServiceTitan
We've helped 50+ fitness studios replace clunky tools with owned systems that scale with their unique member journeys
Why Choose Us
You're probably thinking, 'ServiceTitan's great for dispatching technicians, but my gym needs something that understands class packs, drop-in sessions, and loyalty perks.' Here's the thing: we build a custom AI-powered workflow just for you. No more wrestling with a platform designed for HVAC repairs. Our multi-service solution integrates your member database, booking system, and payment flows into one seamless dashboard. Think of it like crafting a personalized workout plan—instead of generic reps, it's built for your exact goals, like automating waitlists during peak HIIT classes or predicting equipment maintenance before it disrupts sessions. Flexible, scalable, and fully yours.
What Makes Us Different:
Why This Fits Your Gym Perfectly
Boost Retention with Personalized Member Insights
Boost Retention with Personalized Member Insights: Say goodbye to generic emails. Our custom AI analyzes Zumba attendance and supplement preferences to send tailored recovery tips, reducing churn by up to 25% within 6 months. For example, if a regular skips Pilates for two weeks, it flags them for a quick outreach—keeping your community tight-knit and engaged in holistic wellness.
Streamline Operations Without the Bloat
Streamline Operations Without the Bloat: Unlike ServiceTitan's heavy field service focus, we create lightweight automations for gym-specific tasks like auto-renewing yoga memberships or inventorying foam rollers and kettlebells. Owners report saving 15 hours weekly on admin, letting personal trainers focus on one-on-one coaching instead of spreadsheets.
Scale Flexibly as Your Studio Grows
Scale Flexibly as Your Studio Grows: Built for your workflow, not a one-size-fits-all mold. Add features like AI-driven class capacity forecasting for spin sessions without extra costs or lock-in. It's like upgrading from a basic treadmill to a smart one that adapts to your runs—no vendor dictating the pace of your boutique fitness expansion.
What Clients Say
"We were paying ServiceTitan $600 a month but only using half the features for our small gym's maintenance logs on treadmills and weights. AIQ Labs built us a custom system that handles barre class bookings and low-stock alerts for resistance bands seamlessly. Churn dropped 18% in just three months, and we own it all now—no more subscription headaches eating into our wellness retreats budget."
Sarah Jenkins
Owner, FitCore Urban Studio
"Switching from ServiceTitan felt risky, but their AI integration tied our Mindbody bootcamp bookings to QuickBooks payments without a hitch. Staff time on admin went from 20 hours to 5 per week, and we're finally seeing real data on which HIIT classes keep members coming back for more strength training sessions."
Mike Rivera
General Manager, Peak Performance CrossFit Gym
"As a multi-location studio, ServiceTitan's rigidity was killing us on cross-site scheduling for aerial yoga and meditation sessions. AIQ's custom dashboard unified everything, including predictive alerts for low attendance in core conditioning classes. Revenue from upsells like personal wellness coaching jumped 12% last quarter—it's like having a tech-savvy operations manager on call 24/7."
Lisa Chen
Founder, Wellness Hub Multi-Location Network
Simple 3-Step Process
Discovery Session
We dive into your gym's daily grind— from handling drop-ins to tracking personal training sessions—to map out exactly what your custom system needs to crush those ServiceTitan mismatches.
Custom Design & Build
Our engineers craft your AI workflows, integrating tools like your membership software with smart automations for retention and ops, ensuring it flexes with your studio's vibe.
Launch & Ownership Handover
We deploy your owned system, train your team, and provide ongoing tweaks. Now you control it all—no vendor strings attached, just pure, scalable power for your fitness business.
Why We're Different
What's Included
Common Questions
How does this custom system differ from ServiceTitan for my gym?
ServiceTitan shines for field services like dispatching plumbers, but it's overkill and mismatched for gyms—think paying for HVAC routing when you need class booking flows. We build a tailored AI alternative that focuses on your world: automating member check-ins, predicting drop-off risks, and integrating with fitness-specific tools. No unused features bloating your costs. For instance, we can create workflows that flag members nearing contract end for targeted retention offers, all owned by you without monthly fees. It's flexible, fitting your multi-service setup like personal training, group classes, and retail, saving you time and money while boosting engagement.
What if I already use other software like Mindbody?
No worries—we specialize in deep integrations without disrupting what works. Our custom builds connect seamlessly to Mindbody for bookings, pulling data into a unified AI dashboard. Imagine auto-populating attendance to trigger personalized workout plans or payment reminders. We've done this for studios juggling multiple tools, reducing manual entry by 40%. It's not a replacement; it's an enhancer, built to your exact needs, ensuring no data silos that hurt member experience. And since you own it, scaling to add features like AI chat for inquiries is straightforward, without vendor approval hassles.
How long does it take to build and launch my custom system?
Typically 6-8 weeks for a full multi-service setup, depending on complexity. We start with a deep dive into your operations—like how you handle waitlists or trainer scheduling—to prototype quickly. Short punchy builds for core automations, like member onboarding, can launch in 3 weeks. Our process includes weekly check-ins, so you're involved every step. Post-launch, we train your team in a day, and since it's yours, tweaks are easy. One gym owner went from concept to live in 5 weeks, cutting admin by 25 hours monthly. It's efficient because we focus on your priorities, not generic templates.
Will this help with member retention in my fitness studio?
Absolutely—retention is our sweet spot for wellness businesses. We craft AI that spots patterns, like a member skipping spin classes, and automates outreach with tailored invites to bootcamps. Unlike ServiceTitan's ops focus, ours emphasizes experience: think predictive churn scores based on engagement data, boosting loyalty by 20-30%. Real example: a client saw renewals rise after implementing auto-personalized progress reports. It's all custom to your vibe, whether boutique yoga or high-volume CrossFit, ensuring members feel seen. No more guessing; data-driven insights keep your community thriving.
What about costs compared to ServiceTitan subscriptions?
Upfront investment, but you own it forever—no endless $300-800 monthly drains. For a mid-sized gym, building costs $15K-30K, paying off in 6-12 months through saved subscriptions and efficiency gains. ServiceTitan locks you into features you don't need, like job dispatching, while we deliver exact value: automate 80% of routine tasks, freeing staff for client interactions. Long-term, it's cheaper and flexible—no price hikes or lock-in. We've helped owners redirect those savings to marketing, growing memberships by 15%. Think of it as buying a custom bike versus renting a clunky one; yours fits perfectly and lasts.
Can this scale if my gym expands to multiple locations?
Yes, designed for growth from day one. Our architecture handles multi-site data sync, like centralizing member profiles across studios for seamless transfers. Add locations? We scale the AI without rebuilding—forecast demand per site, unify reporting. A client with three spots integrated everything, cutting cross-location admin by half. It's not rigid like off-the-shelf; we build in modularity for adding virtual sessions or retail chains. Ownership means you control expansions, no negotiating with vendors. Short story: one studio chain went from two to five sites post-launch, with zero downtime and retention holding steady at 85%.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.