Stop Overpaying for Rigid Software Own a Custom AI System Built for Your HVAC Operations
ServiceTitan's one-size-fits-all approach costs HVAC businesses an average of $15,000 annually in subscriptions alone, while locking you into inflexible workflows that ignore your unique service routes and client relationships. Our tailored alternative delivers enterprise-grade efficiency without the vendor dependency.
Join 250+ businesses with seamless, owned HVAC operations
The "ServiceTitan" Problem
Inflexible Scheduling That Ignores Your HVAC Service Territory and Peak Season Demands
Skyrocketing Costs from Unused HVAC Features Like Advanced Refrigerant Tracking in Off-Peak Seasons
Manual Follow-Ups Eroding Client Relationships After Repairs
Inventory Mismatches for HVAC Parts Like Capacitors Leading to Costly Emergency Vendor Runs
Fragmented Data Silos Between Field Techs and Back-Office Billing
Fragmented Data Silos Between Field HVAC Techs and Back-Office Billing for Service Calls
Our Tailored AI Solution for HVAC Excellence
With over a decade of expertise in home services integrations, we've empowered 150+ HVAC firms to ditch off-the-shelf limitations for proven, custom systems.
Why Choose Us
We build a unified AI platform precisely for your HVAC workflow. No more wrestling with ServiceTitan's bloated interface. Imagine a system that predicts peak demand for AC installs, automates refrigerant inventory alerts, and nurtures client relationships with personalized maintenance reminders. Like crafting a custom ductwork layout for a tricky retrofit, our solution fits your exact needs—flexible, scalable, and entirely yours.
What Makes Us Different:
Unlock Unmatched Efficiency in Your HVAC Business
Streamlined Service Dispatching
Streamlined Service Dispatching: Our custom AI optimizes technician routes in real-time, factoring in traffic, job urgency, and your local service territory boundaries. HVAC contractors report a 25% reduction in travel time within the first quarter, freeing up hours for more billable AC installs or furnace repairs—without the rigid constraints of ServiceTitan's scheduling.
Boosted Client Retention Through Automation
Boosted Client Retention Through Automation: Personalized follow-up sequences, triggered post-service via SMS or email, remind clients of seasonal filter changes or annual tune-ups, increasing repeat business by 40% within six months. Unlike generic reminders in off-the-shelf tools, our system analyzes your HVAC service history to build lasting relationships, turning one-time emergency fixes into loyal, recurring revenue from maintenance contracts.
Ironclad Inventory and Compliance Management
Ironclad Inventory and Compliance Management: AI forecasts part needs based on seasonal trends like summer heatwaves and historical job data for components such as compressors, cutting overstock costs by 30% annually. It also automates EPA Section 608 compliance reporting for refrigerant handling, ensuring you're audit-ready without manual spreadsheets—a game-changer for avoiding fines up to $50,000 in regulated HVAC work.
What Clients Say
"We were bleeding $2,000 a month on ServiceTitan for features we barely used, like their bloated CRM that didn't sync with our field apps for tracking refrigerant logs. AIQ Labs built us a custom system that integrated our dispatching with QuickBooks in just six weeks, including real-time alerts for capacitor stock. Now, our techs get accurate part notifications on-site during peak AC season, and we've cut emergency vendor runs by half—saving us over $15,000 last summer. It's like having a dedicated ops manager without the salary."
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services (Serving Greater Atlanta Area)
"Switching to a custom AI setup from AIQ was the best move for our small team of five techs. ServiceTitan's subscriptions were killing us during slow winters with unused furnace diagnostic tools, but now we own a flexible system that automates client reminders after boiler installs via targeted emails. Last season, our retention jumped 35% for annual tune-ups, and we're not locked into yearly contracts. The custom dashboards alone save us 10 hours a week on EPA compliance reporting."
Sarah Patel
Owner, Precision Air Systems (Denver Metro Plumbing & HVAC)
"As a mid-sized HVAC outfit with 20 techs, we struggled with inventory mismatches during Midwest heatwaves—always short on evaporator coils and rushing to suppliers. AIQ's solution uses our past job data from over 500 service calls to predict needs accurately, with implementation taking about two months including territory mapping. We've reduced stockouts from 15% to under 3%, avoiding $8,000 in rush fees last year. No more vendor lock-in; it's our system, tailored to our routes across Illinois and Indiana."
Tom Hargrove
General Manager, ThermoTech Services (Midwest Regional HVAC Provider)
Simple 3-Step Process
Discovery and Mapping
We audit your current HVAC workflows, from dispatch to billing, identifying pain points like route inefficiencies or compliance gaps. This ensures our build aligns perfectly with your daily operations.
Custom Design and Prototyping
Our engineers craft a bespoke AI blueprint, incorporating features like predictive scheduling and inventory AI. We prototype key elements for your review, iterating until it matches your unique service model.
Deployment and Ownership Transfer
We deploy the full system, train your team, and hand over complete ownership—no subscriptions. Ongoing support keeps it optimized as your business grows, with updates for new HVAC regs or tools.
Why We're Different
What's Included
Common Questions
How does your custom system differ from ServiceTitan's features for HVAC scheduling?
ServiceTitan offers a solid but inflexible scheduler that's priced for large enterprises, often leaving smaller HVAC teams paying for unused bells and whistles. Our custom AI builds on your specific territory—factoring in local traffic patterns, technician certifications, and even weather APIs—to create dynamic routes that adapt daily. We've seen contractors reduce drive time by 25%, and since it's owned by you, there's no subscription creep. Implementation involves mapping your current jobs, then deploying a prototype in weeks, fully integrated with your GPS tools for real-time adjustments.
What about costs—can I really avoid ongoing subscriptions?
Absolutely. Unlike ServiceTitan's escalating monthly fees, which average $300+ per user and balloon with add-ons, our model is a one-time development investment starting around $25,000 for a core HVAC system. You own everything outright, with optional low-cost maintenance if needed. This shifts you from renting to owning, much like buying your service van instead of leasing. Based on our clients, payback comes in 4-6 months through efficiency gains, like automating inventory to cut part waste by 30%. No lock-in means you control costs long-term.
How do you handle data integration with my existing HVAC tools?
We specialize in deep, two-way integrations tailored to home services chaos. For HVAC, we'll connect your CRM, accounting software like QuickBooks, and field apps (e.g., Housecall Pro or GPS trackers) into a single source of truth. No brittle Zapier hacks—our engineers use robust APIs to sync service tickets, inventory levels, and billing in real-time. Take a typical scenario: A tech completes a repair; the system auto-updates stock, generates an invoice, and logs compliance data. We've done this for 100+ firms, ensuring zero data silos and reducing manual entry errors that plague off-the-shelf setups.
Is the system scalable for growing my multi-service HVAC business?
Yes, our architecture is designed for evolution. Starting with HVAC core like dispatching and maintenance, we build modularly so you can expand to plumbing or electrical without a full rebuild. For instance, add AI lead scoring for cross-selling duct cleaning. It's production-ready, handling 500+ jobs monthly with 99.9% uptime, based on our internal platforms. As your team grows from 10 to 50 techs, the system scales seamlessly—no performance lags like in no-code alternatives. We include growth forecasting in the design phase to future-proof it.
What kind of support do you provide after deployment?
Post-launch, we offer comprehensive onboarding: Two weeks of hands-on training for your team on features like the mobile app for on-site upsells. Then, a 90-day optimization period where we refine based on real usage—tweaking AI predictions for your seasonal peaks. Ongoing, it's optional tiered support starting at $500/month for updates, but many clients self-manage since they own the code. Unlike ServiceTitan's ticket-based help, we're proactive, monitoring for issues like integration drifts. Our goal: Empower you to run it independently while being a call away for expansions.
How secure is the custom system for sensitive HVAC client data?
Security is non-negotiable in home services, where you handle addresses and payment info. We embed enterprise-grade protections from the start: End-to-end encryption for job data, role-based access (e.g., techs see only routes, not full billing), and compliance with standards like GDPR and HIPAA if needed for health-related HVAC. Regular audits and AI anomaly detection flag unusual activity, like unauthorized access attempts. Unlike shared SaaS platforms vulnerable to widespread breaches, your isolated system minimizes risks. We've secured systems for regulated clients, ensuring refrigerant logs and client histories stay protected.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.