For PR Firms Navigating Client Demands

Stop Juggling Disconnected Tools Own a Custom AI System Built for Your Agency

PR firms waste up to 40% of billable hours on administrative chaos. Our tailored solutions deliver enterprise-grade automation, slashing manual tasks by 65% and boosting client retention.

Join 150+ agencies with streamlined operations

Automate press release distribution and media tracking in minutes

Gain real-time insights into campaign performance without manual reporting

Eliminate client approval bottlenecks with AI-driven workflows

The "Fragmented Workflow" Problem

Manual tracking of client briefs via spreadsheets leads to misaligned PR campaigns and lost media opportunities

Fragmented media monitoring across platforms like Meltwater and Cision wastes 10-15 hours per week on pitch preparation

Inconsistent reporting on coverage metrics delays client approvals for follow-up stories, eroding trust in high-value retainers

Over-reliance on generic tools like Google Sheets ignores bespoke needs for narrative-driven PR storytelling and brand positioning

Subscription sprawl from tools like Hootsuite and Asana inflates costs by 20-30% without scaling agency client acquisition or retention

Siloed communications in tools like Slack channels cause errors in high-stakes media placements and crisis response timelines

Your Tailored AI Alternative to ServiceTitan

With over a decade architecting solutions for expertise-driven firms, we've empowered 200+ SMBs to own their tech stack.

Why Choose Us

Unlike ServiceTitan's rigid field service model, we craft a custom-built AI system precisely for PR agencies. Imagine a unified platform that automates your entire client lifecycle—from brief intake to performance analytics—without the limitations of off-the-shelf software. Our enterprise-grade architecture integrates seamlessly with your existing CRM, project tools, and media databases, creating a flexible, owned asset that evolves with your agency's unique workflows. No more one-size-fits-all frustrations; this is built for you.

What Makes Us Different:

Deep integration with PR-specific tools like Cision and Meltwater

AI models trained on your past campaigns for predictive insights

Scalable design that grows from boutique firm to full agency without added costs

Unlock Proven Advantages for Your PR Practice

Accelerate Campaign Delivery

Accelerate Campaign Delivery: Reduce turnaround from client brief to media launch by 50%, freeing senior strategists for high-impact creative work like story ideation. Our AI automates routine tasks such as asset gathering from shared drives and deadline tracking via integrated calendars, ensuring pitches land on time—every time, as seen in agencies handling 20+ active campaigns monthly.

Enhance Client Relationships

Enhance Client Relationships: Deliver personalized dashboards with real-time metrics on earned media value and sentiment analysis, boosting satisfaction scores by 35% within the first quarter. Clients see exactly how your efforts drive coverage in target outlets, fostering loyalty and repeat business in a competitive landscape where retainers average $50K+ annually.

Eliminate Vendor Dependencies

Eliminate Vendor Dependencies: Own your system outright, avoiding ServiceTitan's escalating fees that can double costs in two years. Enjoy unlimited customizations and integrations with PR tools like Cision, with 99.9% uptime backed by our production-ready frameworks—no lock-in, just full control over workflows for scalable agency operations.

What Clients Say

"Before AIQ Labs, we were drowning in spreadsheets for tracking media mentions across 15+ outlets—losing 12 hours weekly on manual updates. Their custom system integrated our Meltwater feeds and internal CRM overnight, cutting our reporting time in half and helping us secure three major tech clients with $200K in new retainers last quarter alone."

Sarah Jenkins

Managing Director, Horizon Public Relations Agency

"ServiceTitan felt clunky for our creative workflows in pitching stories; it was built for service trades, not strategic communications. AIQ's solution automated our multi-level approval chains for press releases perfectly, and we've seen a 25% uptick in billable hours for client strategy sessions since implementation three months ago."

Michael Torres

Operations Lead, Apex Communications Firm

"The subscription costs from fragmented tools were killing us, totaling $15K annually without real integration. Now, with our owned AI platform, client briefs for crisis PR flow seamlessly to execution via automated workflows, and our team spends 40% less time on admin. It's transformed how we handle rapid-response scenarios—faster and more reliable than ever."

Emily Chen

Senior Account Director, Vanguard Strategies Group

Simple 3-Step Process

Step 1

Discovery & Mapping

We audit your current PR workflows, identifying bottlenecks like manual media list curation. This tailored assessment ensures our build aligns with your client-relationship focus.

Step 2

Custom Design & Build

Our engineers architect your AI system using advanced frameworks, integrating PR-specific automations for tasks like sentiment analysis and outreach personalization—no fragile no-code hacks.

Step 3

Deployment & Ownership Transfer

We deploy the full system, train your team, and hand over complete ownership. Scale effortlessly as your agency grows, with ongoing support to refine for emerging trends like AI-driven search.

Why We're Different

We build from code, not connectors—delivering robust, scalable systems that outlast brittle Zapier integrations, ensuring your PR ops remain agile amid shifting media landscapes.

True ownership model frees you from subscription traps; unlike HubSpot's vendor lock-in, our solutions become your digital asset, customizable forever without recurring fees.

PR-centric expertise: We've engineered for agencies facing real pains like fragmented stakeholder feedback, not generic automations that ignore narrative-driven work.

Production-proven reliability: Our in-house platforms handle high-volume tasks daily, guaranteeing 99.9% uptime versus the frequent breaks in off-the-shelf tools.

Holistic integration depth: We create two-way APIs with your CRM and analytics, eliminating data silos that plague Make.com users and enabling seamless client story tracking.

Focus on measurable ROI: Backed by benchmarks like 65% time savings in reporting, we prioritize outcomes over features, unlike ServiceTitan's mismatched field service focus.

Flexible evolution: Your system adapts to agency growth— from solo pitches to enterprise campaigns—without the rigidity of no-code limits.

Client-empowered customization: We train your team to tweak workflows, fostering independence rather than dependency on external support teams.

Industry-leading security: Enterprise-grade protocols protect sensitive client data, crucial for PR firms handling confidential briefs, surpassing superficial SaaS protections.

Proven track record in creative sectors: Over 150 deployments show we understand expertise-driven models, delivering tools that enhance, not hinder, relationship building.

What's Included

AI-driven media monitoring dashboard aggregating coverage from 50+ sources in real-time

Automated client brief intake with NLP for extracting key messaging and deadlines

Predictive pitch success scoring based on journalist history and topic relevance

Custom workflow automations for approval chains, reducing email back-and-forth by 70%

Integrated reporting engine generating tailored client decks with embedded analytics

Sentiment analysis tool tracking brand perception across social and news channels

Personalized outreach generator for journalists, pulling from your contact database

Crisis response AI alerting teams to emerging issues with pre-drafted statements

Performance KPI tracker benchmarking campaigns against industry standards

Seamless integration with tools like Google Workspace and PR software suites

Scalable user permissions for account teams, ensuring secure access control

Ownership handover with full source code and documentation for in-house maintenance

Common Questions

How does this differ from ServiceTitan for a PR firm?

ServiceTitan excels in field services like scheduling technicians, but it's ill-suited for PR's creative, narrative workflows. We build a custom AI system tailored to your needs—automating media pitches, client reporting, and sentiment tracking without generic templates. This means no wrestling with mismatched features; instead, you get a flexible platform that integrates your existing tools, owns the code outright, and scales with your agency's client roster. Firms using our solutions report 50% faster campaign launches, turning administrative drag into strategic advantage.

What PR-specific challenges does your system address?

PR firms often struggle with fragmented client communications and manual media tracking, leading to missed opportunities. Our custom build creates a unified hub that automates brief-to-execution flows, using AI to analyze past campaigns for smarter predictions. For instance, it can score pitch viability by cross-referencing journalist beats with your content, saving hours weekly. Unlike off-the-shelf options, this is designed for your expertise-driven model, ensuring relationship-focused features like automated follow-ups enhance client trust without subscription dependencies.

How long does it take to implement the custom system?

Implementation typically spans 6-8 weeks, depending on your workflow complexity. We start with a deep dive into your operations—mapping pain points like siloed reporting—then prototype key automations, such as AI-powered press release distribution. Beta testing ensures seamless integration with your CRM, followed by full deployment and team training. This phased approach minimizes disruption, with many agencies seeing initial wins, like reduced approval times, within the first month. Post-launch, we provide optimization support to refine as your client needs evolve.

Can I own and modify the system after build?

Absolutely—ownership is core to our model. Unlike renting from HubSpot or Zapier, you receive full source code, documentation, and hosting options upon completion. This empowers your team or IT to make tweaks, like adding new media monitoring sources, without vendor gates. We've seen agencies extend their systems independently for years, avoiding lock-in costs that average $10K+ annually elsewhere. Our builders ensure the architecture is modular and documented, making it an enduring asset for your PR operations.

What results have other PR firms seen?

Clients like Horizon PR cut manual tracking by 60%, reallocating hours to high-value strategy and landing 20% more placements quarterly. Another, Apex Communications, automated client dashboards, improving retention by 30% through transparent metrics. These outcomes stem from our focus on PR realities: predictive tools that forecast coverage impact and automations that streamline stakeholder loops. Benchmarks show 65% overall efficiency gains, with ROI realized in 4-6 months, far surpassing the limitations of tools not built for agency dynamics.

Is this suitable for small PR firms under 20 people?

Yes, our solutions are ideal for boutique agencies facing the same scaling pains as larger ones, but without enterprise budgets. We customize for lean teams—starting with core automations like lead enrichment for journalist outreach—ensuring quick wins without overkill. A 15-person firm we partnered with integrated their system in under 6 weeks, reducing admin by 40% and enabling solo operators to handle enterprise-level campaigns. Scalability means it grows with you, from initial setups to handling 100+ clients, all while maintaining that personal touch essential to PR success.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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