Stop Relying on ServiceTitan's Rigid Templates Own a Custom AI System Built for Your Agency
In the competitive real estate market, agencies lose 15-20% of deals to slow property management processes and fragmented tools. Our tailored solutions eliminate these bottlenecks, boosting operational efficiency by up to 40% and ensuring you close listings faster.
Join 250+ real estate businesses with streamlined operations and owned systems
The "ServiceTitan" Problem
Inflexible field service scheduling clashing with MLS showing calendars and open house timetables
Overpriced subscriptions eating into slim property management margins
Shallow integrations failing to sync tenant lease data with MLS listings and CRM systems
Vendor lock-in trapping agencies in outdated workflows during market shifts
Manual maintenance ticketing delaying property turnovers, vacancy leasing, and client move-ins
Lack of custom reporting on cap rates and cash flow ROI for multifamily rental portfolios
Tailored AI Workflows That Fit Your Agency Like a Custom-Listed Property
With over a decade architecting enterprise-grade systems for real estate firms, we've helped agencies transition from subscription traps to owned, scalable operations.
Why Choose Us
ServiceTitan's one-size-fits-all approach leaves real estate agencies scrambling with mismatched tools for property inspections, tenant onboarding, and vendor management. We build custom AI-powered alternatives from the ground up, integrating your CRM, MLS feeds, and maintenance systems into a unified platform. No more juggling Zapier hacks or HubSpot add-ons. Our solutions are flexible, designed for your exact needs—like automating escrow approvals or predicting maintenance hotspots based on property age and location data. This isn't assembly; it's precision engineering for efficiency in a results-driven industry.
What Makes Us Different:
Unlock Agency Efficiency With Benefits Tailored to Real Estate Realities
Accelerated Property Turnovers
Our custom AI handles maintenance dispatching for plumbing leaks or appliance failures and automates tenant communications via integrated portals, slashing turnover times from weeks to days for multifamily units. Agencies see a 35% faster vacancy fill rate in competitive urban markets, directly boosting annual rental income by 15-20% and enhancing agent productivity for listing new properties.
Precision Vendor and Cost Management
Built-in AI forecasting identifies cost-saving opportunities in property upkeep, such as predictive repairs for aging HVAC systems in pre-1980s apartment buildings or seasonal landscaping for curb appeal. Real estate firms report 25% reductions in maintenance expenses over quarterly cycles, preserving margins on tight investment properties like single-family rentals yielding under 8% cap rates.
Seamless Compliance and Risk Mitigation
Automate habitability inspections under local housing codes and lease compliance tracking with AI that flags issues like mold risks or expired certifications before they escalate during tenant disputes. This protects against costly violations from HUD or state regulators, with agencies avoiding up to $50K in annual fines while maintaining impeccable standards for FHA-approved rentals and luxury listings.
What Clients Say
"Before AIQ Labs, our 15-agent team was buried in ServiceTitan's clunky scheduling for MLS property viewings, open houses, and emergency repairs—it took hours to coordinate around peak weekend showings. Now, with their custom system integrating calendars and work orders, we've cut admin time by half and closed three extra multifamily deals last quarter just from faster turnovers on our 50-unit rental portfolio in downtown Seattle."
Sarah Jenkins
Operations Director, Metro Realty Group
"Switching from off-the-shelf tools like AppFolio felt risky, but AIQ built us a fully owned platform that syncs our MLS data with maintenance logs and tenant screening results perfectly. In the first six months, we saved $8K on subscriptions and streamlined vendor bids for a 12-unit condo complex in Chicago without a hitch, enabling quicker lease-ups during the spring market."
Mike Rivera
Managing Broker, Urban Properties Inc.
"As a boutique agency handling luxury listings in Miami's waterfront market, we needed something flexible for custom client portals tracking escrow and closing timelines. AIQ's AI workflow replaced our Zapier mess, automating escrow updates from title companies and giving us real-time cap rate insights on our high-end portfolio. Revenue per agent jumped 22% this year, with two listings closing 10 days faster on average."
Elena Vasquez
Agency Owner, Elite Estates
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from listing syndication to tenant screening, to pinpoint exact pain points in your real estate operations.
Custom Design and Build
Our engineers craft a bespoke AI system, integrating tools like your CRM and property databases for seamless, property-specific automation.
Deployment and Ownership Transfer
We launch your owned platform, train your team on its features, and hand over full control—no ongoing fees, just unlimited scalability for your agency's growth.
Why We're Different
What's Included
Common Questions
How does your custom system differ from ServiceTitan for real estate agencies?
ServiceTitan excels in general field services but often falls short on real estate specifics like MLS integrations or lease compliance tracking. We design from scratch for your agency, incorporating AI to automate property-specific tasks—think syncing showing calendars with repair schedules or predicting vacancy risks based on local market data. Unlike their subscription model, you own the system outright, avoiding annual hikes that can reach 20% for growing teams. Our clients typically see a full ROI within 6-9 months through reduced manual labor and faster deal cycles. It's built to evolve with your business, not force you into rigid templates.
What real estate challenges does this solution address?
We target pain points like fragmented data across property management tools, which leads to errors in tenant screening or delayed maintenance that scares off buyers. Our AI unifies everything: from automating escrow workflows to generating custom reports on portfolio yields. For instance, agencies handling 50+ units benefit from AI that forecasts repair needs using historical data, cutting downtime by 30%. It's all tailored—no generic features that don't fit your multi-service needs, whether you're in residential sales or commercial leasing. This efficiency focus helps results-driven teams close more listings without the chaos of disconnected apps.
How long does it take to build and deploy the custom AI system?
Timelines vary by complexity, but most real estate agencies see a MVP deployed in 8-12 weeks. We start with a deep dive into your workflows, like how you handle open houses versus long-term rentals, then prototype key features such as AI-driven vendor matching. Full rollout includes testing with your live data to ensure seamless integration with tools like your CRM or accounting software. Post-launch, we provide training so your agents hit the ground running. Compared to the months wasted configuring off-the-shelf options, this fast-tracks you to owned efficiency, with scalability baked in for future expansions like adding commercial properties.
Is the system secure for handling sensitive property and tenant data?
Absolutely—security is paramount in real estate, where data breaches can cost agencies thousands in fines and lost trust. We use enterprise-grade encryption, compliant with standards like GDPR and local housing regulations, to protect tenant info, financials, and listing details. Features include role-based access for agents versus managers, audit trails for compliance checks, and AI anomaly detection to flag unusual access patterns. Unlike subscription platforms with shared infrastructures, your owned system runs on dedicated, customizable servers. We've helped agencies avoid risks in high-stakes deals, ensuring peace of mind while you focus on growing your portfolio.
Can this replace multiple tools like HubSpot and Zapier for my agency?
Yes, our multi-service platform consolidates what you'd otherwise rent from HubSpot for leads, Zapier for automations, and others for property ops into one owned AI hub. For real estate, it automates lead scoring from open house sign-ins, zaps maintenance requests to vendors, and even personalizes follow-ups based on buyer preferences. No more brittle connections that break during peak seasons. Agencies report ditching 5-7 subscriptions, saving $10K+ annually, while gaining flexibility like custom alerts for off-market opportunities. It's designed for your unique workflow, scaling as you add services without the lock-in of piecemeal tools.
What support do you offer after deployment?
We treat you as a long-term partner, not a one-off client. Post-deployment, you get dedicated support for the first 90 days, including optimizations for real estate scenarios like seasonal leasing rushes. Our team monitors performance, tweaking AI models for better accuracy in things like rent forecasting. Unlimited flexibility means you can request updates—like integrating new MLS feeds—without extra fees. Many agencies use us for ongoing enhancements, ensuring your system stays ahead of industry shifts. This ownership model empowers your team to innovate, backed by our expertise in results-driven real estate operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.