Stop Juggling Disconnected Tools for Your Portfolio Own a Custom AI System Built for Your Properties
In the fast-paced world of property management, where 85% of managers report losing 15+ hours weekly to manual tasks like tenant screening and maintenance tracking, our tailored solutions deliver enterprise-grade automation that fits your exact needs—no subscriptions required.
Join 200+ businesses with streamlined property operations
The "Fragmented Workflow" Problem
Manual tenant onboarding drowning your team in lease applications, credit reports, and e-signature paperwork for multifamily units
Maintenance requests for HVAC systems and plumbing scattered across tenant portals, emails, and disparate apps, delaying critical repairs and increasing liability
Inconsistent rent collection via ACH transfers and checks leading to cash flow gaps in your multifamily or commercial portfolio
Fragmented tracking of habitability inspections, fire safety compliance, and local housing codes, risking fines from overlooked regulatory requirements
Chaotic coordination of HVAC vendors and landscaping contractors, with bids and work orders lost in email silos across your property portfolio
Hit-or-miss occupancy forecasting for apartment complexes and retail spaces, causing vacancy spikes and lost rental income in your portfolio
Our Tailored AI Alternative to Zapier
With over a decade in real estate tech, we've empowered property firms to ditch off-the-shelf limitations for custom systems that scale with their portfolios.
Why Choose Us
We build you a unified AI platform that integrates your CRM, accounting, and maintenance tools into one seamless hub. Forget Zapier's brittle zaps that break during peak leasing seasons. Our enterprise-grade solution is custom-coded for your workflows—handling everything from automated lease renewals to predictive vacancy alerts. It's flexible, ownable, and designed to evolve as your properties grow. No more vendor lock-in; you own the keys to your operational castle.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Your Operations
Streamline Tenant Management
Streamline Tenant Management: Automate screening, lease applications, and criminal background checks with AI precision for multifamily units, reducing onboarding time from days to hours. Property managers report 60% faster move-ins, minimizing vacancy losses that average $2,000 per unit monthly in urban markets.
Optimize Maintenance Workflows
Optimize Maintenance Workflows: Route work orders for common issues like leaky faucets or elevator malfunctions intelligently to certified vendors, track resolutions in real-time via mobile apps, and predict issues via AI analysis of historical IoT sensor data. This cuts response times by 50%, boosting Net Promoter Scores for tenant satisfaction and reducing turnover by up to 25% in residential portfolios.
Ensure Compliance and Risk Mitigation
Ensure Compliance and Risk Mitigation: Generate automated reports for annual habitability inspections, ADA accessibility audits, and local rent control filings, flagging potential violations like mold remediation oversights before they escalate. Firms using our systems avoid 90% of compliance fines from housing authorities, saving thousands in penalties annually on commercial and residential properties.
What Clients Say
"Before AIQ Labs, our 150-unit multifamily portfolio in Chicago was bogged down by unreliable Zapier zaps that failed during peak rent collection season, costing us hours chasing ACH payments and late fees. Their custom AI system now auto-syncs everything with our Yardi Voyager software—we've cut late fee disputes by half and reclaimed 20 hours a week for proactive leasing efforts."
Sarah Jenkins
Operations Manager, Urban Properties Group (150-unit multifamily portfolio, Chicago)
"Switching to this owned AI setup was like upgrading from a leaky rental unit to a custom-built property management hub. No more subscription creep from Make.com; we now handle vendor bids for roofing repairs and maintenance logs for our 200-unit coastal apartments in one integrated dashboard. Turnaround on emergency repairs dropped from 5 days to 2, and our occupancy rate hit 95% last quarter amid seasonal vacancies."
Mike Rodriguez
Property Director, Coastal Realty Management (200-unit apartment portfolio, Florida)
"We manage 300+ multifamily units across the Southeast, and the fragmented tools were killing our efficiency with manual rent rolls and lease renewals. AIQ's solution integrated our custom tenant portal with QuickBooks and AppFolio seamlessly—rent collection via autopay is now 98% automated, and we've eliminated those midnight emails about Section 8 voucher renewals. It's transformed our asset management workflow entirely."
Lisa Chen
VP of Asset Management, Pinnacle Estates (300+ unit multifamily portfolio, Southeast US)
Simple 3-Step Process
Discovery and Assessment
We audit your current property management stack, identifying bottlenecks like disjointed rent tracking or vendor delays, to map a custom blueprint aligned with your portfolio's scale.
Design and Prototyping
Collaborate on tailored automations, such as AI-powered occupancy forecasts, using your real data to prototype a flexible system that fits like a glove—no off-the-shelf compromises.
Build, Integrate, and Launch
Our engineers code and deploy your owned platform, integrating with tools like Buildium for seamless operations, followed by training to ensure your team hits the ground running.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Zapier for property management?
Zapier excels at quick, one-way connections but struggles with the complex, bidirectional data needs of property ops—like syncing tenant payments with maintenance logs in real-time. Our solution builds a robust, owned platform tailored to your portfolio, handling high-volume tasks without breaking. For instance, it can predict maintenance needs from historical data across 500 units, something Zapier's limits can't scale to reliably. You'll avoid the $500+ monthly fees and gain full control, with our team ensuring it integrates deeply with your existing tools for a true single source of truth.
What real estate challenges does this solve specifically?
We target pain points like fragmented tenant communications and manual vendor coordination that plague property managers. Our AI automates lease abstractions, flagging renewal risks early, and routes work orders intelligently to cut downtime. A client with 200 units saw repair resolutions speed up by 40%, directly boosting tenant retention. Unlike generic automations, ours understands nuances like varying state regulations, ensuring compliance without extra effort. It's built for efficiency, reclaiming hours lost to admin drudgery so you focus on growing your portfolio.
Do I really own the system after development?
Absolutely—no vendor lock-in here. Once built, the code and infrastructure are yours, hosted on your preferred cloud or ours if desired. This contrasts with subscription models where you're always renting. For property firms, this means customizing on the fly for new acquisitions without approval hurdles. We've seen clients save 60% on long-term costs, owning a system that evolves with their needs, like adding AI for energy usage optimization in multifamily buildings.
How long does it take to implement for a mid-sized portfolio?
Timeline varies by complexity, but for a 100-300 unit operation, we typically deliver a MVP in 6-8 weeks, with full rollout in 3 months. This includes discovery, prototyping automations like rent forecasting, and testing integrations. We prioritize quick wins, such as automating maintenance requests, to show value early. Post-launch, our support ensures smooth scaling— one firm went live with vacancy predictions in under a month, lifting occupancy by 8% in the first quarter.
Is it secure for sensitive tenant data?
Security is paramount in real estate, so we embed enterprise-grade protections like encryption, role-based access, and audit trails compliant with GDPR and FCRA. Your tenant PII stays locked down, with AI processing anonymized where possible. Unlike off-the-shelf tools prone to breaches, our custom builds include failover redundancies for uninterrupted access during peak seasons. Clients in regulated markets praise this, noting zero incidents since implementation and seamless SOC 2 alignment.
Can it integrate with my current property software?
Yes, we specialize in deep integrations with platforms like AppFolio, Buildium, or Entrata, creating two-way syncs for data like unit availability or financials. No more manual exports—our AI pulls in lease details to automate renewals or flag delinquencies. For a client using MRI, we bridged it with their accounting system, eliminating errors in 95% of transactions. It's flexible to your stack, ensuring the system feels like a natural extension of your operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.