Stop Guessing Your Peak Hours Unlock Real-Time Dashboards Built Just for Your Brew

How long does it take to build a custom dashboard for my coffee shop?

Here's the thing: we tailor everything to your pace, but most shops see a fully functional dashboard in 4-6 weeks. We start with a quick discovery call to understand your POS setup and daily challenges, like tracking seasonal lattes. Then, our team builds and tests integrations—say, linking your inventory to live sales data. By launch, you'll have training sessions for your crew. It's not rushed; we ensure it fits your workflow without disrupting service. One client, a busy downtown spot, went live in under a month and immediately cut their over-brew waste.

Will this work with my existing POS system?

Absolutely, we make it plug-and-play with popular systems like Square, Toast, or Clover—common in coffee shops. No need to swap out what you have. We handle the deep integrations, pulling real-time data on transactions, inventory levels, and even customer orders. For example, if you're using Square for payments, our dashboard can show live breakdowns of espresso sales vs. pastries. We've done this for dozens of food service spots, ensuring no data lags during peak hours. If your setup's unique, we custom-code the connections for seamless flow.

What kind of data insights can I expect for my shop?

Think beyond basic sales numbers—we focus on coffee-specific insights like peak brew times, popular add-ons (extra shot, anyone?), and waste tracking for perishables. You'll get real-time visibility into foot traffic patterns, helping you staff up for that 8 AM rush. Actionable stuff: alerts if almond milk's low, or trends showing Fridays favor cold brews. One shop used it to spot a 15% dip in repeat visits and tweaked their loyalty perks. It's all custom, so we highlight what drives your margins, turning data into decisions that keep customers coming back.

Is the dashboard accessible on mobile for on-the-go checks?

Yes, we build it responsive, so you can glance at your phone while prepping the pastry case. Imagine checking inventory levels or sales spikes right before opening—no laptop needed. It's optimized for quick scans during shifts, with push notifications for critical alerts like a sudden crowd surge. Our clients love pulling it up mid-morning to adjust staffing. Security's tight too, with role-based access so baristas see only what's relevant. This mobility means you're never flying blind, even if you're sourcing beans across town.

How much does a custom dashboard cost for a small coffee shop?

Costs vary based on your shop's complexity, but for a typical single-location cafe, we're looking at $8,000-$15,000 upfront, with no ongoing fees since you own it outright. That's a one-time build covering integrations, custom KPIs, and launch support. Compare that to monthly SaaS subscriptions adding up to thousands yearly—we eliminate that chaos. Factors like adding AI forecasting for seasonal drinks might nudge it higher, but ROI hits fast: one client recouped costs in four months through reduced waste and smarter ordering. We break it down in your free consult to fit your budget.

Can I scale this if I open another location?