Stop Juggling Patient Data Across Siloed Systems Unlock Real-Time Insights for Better Patient Outcomes
In an industry where 85% of clinics report delays in care coordination due to fragmented records, our custom dashboards deliver HIPAA-compliant visibility to track progress and compliance without the guesswork.
Join 150+ healthcare providers with streamlined operations and 30% faster decision-making
The "Fragmented Care" Problem
Fragmented patient records across EHR systems like Epic and Cerner, plus scheduling tools such as SimplePractice, result in overlooked PT/OT milestones like gait training completion or ROM improvements
HIPAA compliance audits expose deficiencies in tracking treatment plan adherence, including incomplete documentation of PHI access logs and consent forms for telehealth sessions
Therapists spend 2-3 hours weekly manually aggregating SOAP notes from disparate sources like paper charts, mobile apps, and billing software
Inaccurate predictions of patient no-shows, based on outdated demographic data, lead to overbooked therapy slots and 20% revenue loss from unfilled appointments
Medicare reimbursement reporting for OASIS outcomes is delayed due to siloed data from therapy session logs and functional assessments
Overburdened clinical staff face challenges monitoring modality equipment utilization, such as ultrasound units and TENS devices, alongside overdue maintenance logs per Joint Commission standards
Custom-Built Dashboards Tailored to Your Clinic's Workflow
With over a decade of experience architecting HIPAA-compliant systems for healthcare providers, AIQ Labs delivers enterprise-grade solutions that prioritize patient-centric data integration.
Why Choose Us
We don't deploy off-the-shelf templates. Instead, our team of AI engineers collaborates with your clinic to map exact needs—from integrating EHR data with therapy scheduling to embedding regulatory checks. Picture your dashboard as a central nervous system for the clinic: real-time pulses of patient progress, compliance alerts, and resource allocation. Built on secure, scalable frameworks, these dashboards ensure you own a unified tool that evolves with your practice, reducing dependency on fragmented subscriptions. Industry benchmarks show clinics using such systems cut administrative time by 40%, allowing focus on what matters: patient recovery.
What Makes Us Different:
Transformative Benefits for Your Practice
Elevate Patient Care with Actionable Insights
Elevate Patient Care with Actionable Insights: Track rehabilitation progress in real-time via integrated metrics like pain scale scores and functional independence measures, spotting adherence issues early. Clinics report a 25% improvement in patient retention within 6 months, as therapists adjust individualized PT plans based on data-driven trends rather than intuition alone.
Boost Operational Efficiency and Revenue
Boost Operational Efficiency and Revenue: Monitor KPIs like session utilization rates and no-show predictions using historical attendance patterns to optimize scheduling. This leads to 35% more billable hours within the first quarter, per HIMSS studies, freeing staff from paperwork to deliver hands-on therapy and reduce therapist burnout.
Ensure Seamless HIPAA Compliance
Ensure Seamless HIPAA Compliance: Automated alerts flag potential regulatory risks, such as unauthorized PHI access or incomplete incident reports, simplifying audits and protecting sensitive data. Providers using our systems reduce compliance violations by 50% over 12 months, safeguarding your clinic's reputation and avoiding fines up to $50,000 per breach.
What Clients Say
"Before AIQ Labs, we were overwhelmed with spreadsheets tracking post-op knee replacement recoveries. Their custom dashboard integrated our Epic EHR data—now we visualize patient adherence to home exercise programs in real-time, and our 30-day readmission rates dropped 18% after just four months of use."
Dr. Emily Chen
Director of Physical Therapy, Restore Mobility Rehabilitation Clinic
"Integrating our legacy Cerner EHR with AIQ Labs' dashboard transformed our Medicare Part B reporting for outpatient therapy. No more late nights reconciling claims data; everything is automated, accurate, and audit-ready. We've reclaimed about 15 hours per week for our therapists to focus on patient care."
Mark Rivera
Operations Director, Apex Physical Therapy Centers
"As a boutique clinic, we couldn't justify enterprise software costs. AIQ Labs created a tailored dashboard for our hydrotherapy pool logs and therapist rotas—it's reduced equipment downtime by 30% and enabled us to add 20% more sessions without hiring extra staff, all within our first year."
Sarah Patel
Clinic Owner, Vitality Physiotherapy and Wellness Group
Simple 3-Step Process
Discovery and Mapping
We audit your current systems, from EHR integrations to daily workflows, to pinpoint exact data needs for your therapy protocols.
Custom Design and Build
Our engineers craft a tailored dashboard with real-time KPIs, ensuring HIPAA security and seamless API connections to your tools.
Deployment and Training
We launch the system, train your team on insights like patient progress tracking, and provide ongoing support for refinements.
Why We're Different
What's Included
Common Questions
How do your dashboards ensure HIPAA compliance for physical therapy data?
HIPAA is non-negotiable in healthcare, especially for clinics handling detailed patient rehab records. At AIQ Labs, we architect every dashboard with end-to-end encryption, role-based access, and automated logging that meets or exceeds HHS guidelines. For instance, patient progress data is anonymized in analytics views, and all integrations use secure APIs to prevent breaches. We've helped clinics pass audits without issues, reducing the typical 20% error rate in manual compliance checks. Our process includes a pre-build security review tailored to your setup, ensuring PHI remains protected while delivering real-time insights.
Can these dashboards integrate with our existing EHR system?
Absolutely—integration is our specialty. We connect to popular EHRs like WebPT, Therapynotes, or even custom systems via robust APIs, creating a unified view without data silos. Imagine pulling session notes, billing codes, and outcome measures into one dashboard; no more switching tabs during patient consults. Our team maps your workflow first, then builds bidirectional syncs that update in real-time. Clinics we've worked with report 40% less time on data entry, allowing therapists to focus on care. If your EHR has unique quirks, we handle custom adapters to make it seamless.
What specific KPIs can we track for physical therapy operations?
We customize KPIs to your clinic's needs, but common ones include patient adherence rates, functional mobility scores (like DASH or Oswestry indexes), session utilization percentages, and no-show predictions based on historical patterns. For operations, track therapist caseloads, equipment downtime, and revenue per treatment type. These aren't generic metrics; they're pulled from your data to highlight trends, such as seasonal spikes in sports injuries. Benchmarks show clinics monitoring these see 25% better resource allocation. Our dashboards visualize them with interactive charts, making it easy to spot issues like overbooked slots early.
How long does it take to build and deploy a custom dashboard?
Timeline varies by complexity, but most physical therapy clinics see a fully functional dashboard in 6-8 weeks. We start with a 1-2 week discovery phase to understand your workflows, followed by 4-5 weeks of design and build, and a final week for testing and training. This phased approach minimizes disruption—your team can provide input iteratively. Unlike template-based solutions that take months to customize, our engineering-first method delivers production-ready systems quickly. Post-launch, we offer tweaks within the first month at no extra cost, ensuring it fits perfectly from day one.
Is the dashboard accessible on mobile devices for therapists in the field?
Yes, our dashboards are fully responsive, optimized for tablets and phones so therapists can check patient progress or update notes during sessions without a desktop. This is crucial in physical therapy, where mobility is key—think glancing at a pre-session summary on the clinic floor. We use secure, encrypted mobile access compliant with HIPAA, with offline capabilities for spotty Wi-Fi areas. Feedback from our clients shows this boosts efficiency by 30%, as staff spend less time returning to stations. Customization includes touch-friendly interfaces tailored to therapy-specific tasks like quick metric logging.
What support do you provide after the dashboard is live?
Ongoing support is built-in to keep your system performing at peak. After deployment, we provide comprehensive training sessions for your team, covering everything from KPI interpretation to troubleshooting. Then, our maintenance package includes monthly check-ins, performance optimizations, and updates for new regulations or features. If a therapy protocol changes, we refine the dashboard remotely. This isn't reactive support; it's proactive, with 24/7 monitoring to catch issues before they impact care. Clinics appreciate this, as it mirrors the reliability they need for patient trust—our uptime averages 99.9%.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.