Stop Guessing on Sales Peaks and Inventory Dips Get Crystal-Clear Visibility into Your Coffee Shop's Performance
Imagine spotting a rush hour lull before it hits, or seeing exactly which brew is flying off the shelves. With our custom dashboards, you slash waste by 30% and boost customer satisfaction scores overnight—no more spreadsheets buried in your back office.
Join 150+ coffee shops with streamlined ops and happier teams
The "Blind Brew" Problem
Unpredictable Rush Hours Leading to Understaffed Chaos During Morning Coffee Rushes and Lunchtime Sandwich Surges
Inventory Guesswork Causing Overstocked Coffee Beans and Wasted Perishable Dairy Like Milk and Cream
Siloed POS Sales Data Hiding Top-Selling Espresso Drinks and Bakery Items from Your Menu Tweaks
Customer Feedback Buried in POS Notes and Review Apps, Missing Loyalty Trends for Repeat Coffee Orders
Barista Wages and Coffee Supply Costs Creeping Up Without Clear Profit Margins on High-Volume Lattes
Seasonal Demand Swings Like Back-to-School Latte Booms Catching You Off Guard Every Fall
Our Custom-Built Dashboards Brew Success for Your Coffee Shop
We've powered over 50 food service spots, from bustling cafes to chain roasters, turning raw data into daily wins.
Why Choose Us
Let's be honest—you're probably thinking your coffee shop's data is too scattered to tame. Here's the thing: we build dashboards tailored to your exact workflow, pulling in POS systems, inventory trackers, and even customer apps. No cookie-cutter templates. Think of it like crafting the perfect espresso blend: we roast your data just right for real-time insights that fit your morning rush or afternoon slump. You'll see actionable KPIs like peak brew times or waste alerts, all in one unified view. We handle the integration, so you focus on steaming lattes.
What Makes Us Different:
Unlock Smarter Operations That Taste Like Victory
Pinpoint Peak Hours for Perfect Staffing
Pinpoint Peak Hours for Perfect Staffing: No more baristas twiddling thumbs during mid-afternoon lulls or sweating bullets in lines out the door during the 8 AM commute rush. Our dashboards forecast foot traffic with 85% accuracy using historical POS data, helping you schedule shifts that match demand and cut overtime costs by up to 25% over a typical quarter. You'll keep your team happy and customers smiling with shorter wait times.
Slash Waste with Inventory Precision
Slash Waste with Inventory Precision: Ever tossed spoiled milk because you over-ordered for a slow day? We track usage patterns—like how many oat milks you burn through on vegan latte specials—and alert you to reorder just in time via mobile notifications. Independent cafes using our system report 40% less spoilage on perishables within the first three months, freeing up cash for that new espresso machine or seasonal syrups.
Drive Sales with Data-Backed Menu Magic
Drive Sales with Data-Backed Menu Magic: See which drinks are hits (hello, pumpkin spice surges in October) and which flop in real time through integrated sales analytics. Tweak your menu board based on insights, not gut feel, and watch upsells climb—like pairing pastries with top lattes. One client boosted daily revenue by $200 just by promoting their under-the-radar cold brew during summer heatwaves.
What Clients Say
"Before AIQ Labs, we were drowning in paper logs for coffee bean inventory—lost $500 a month on expired arabica alone during off-peak winter months. Their dashboard now pings my phone when stock dips below 20 pounds, integrating with our POS for real-time tracking, and we've cut waste by half in just two months. It's like having an extra inventory manager who never sleeps."
Maria Gonzalez
Owner, Brew Haven Coffee
"Our morning rush from 7-9 AM was killer; we'd understaff and lose tips on busy weekday commutes. The real-time traffic view, pulling from door sensors and POS data, showed us patterns we missed, so we adjusted barista shifts accordingly. Sales per hour jumped 18% last quarter, and my team isn't burned out from constant overtime anymore."
Jamal Reed
General Manager, Urban Grind Cafe & Bistro
"I used to chase customer complaints via scattered email threads and napkin notes. Now the dashboard aggregates feedback from our loyalty app and POS system, highlighting trends like more iced americano requests in summer heat. We've rolled out new cold brew options that increased repeat visits by 30% over six months—total game changer for our small urban spot."
Sarah Kim
Co-Owner, Daily Drip Roasters Specialty Coffee
Simple 3-Step Process
Discovery Chat
We hop on a call to map your coffee shop's pain points—like tracking espresso pulls or supplier delays—and outline your must-have KPIs.
Custom Design Sprint
Our team sketches a dashboard prototype tailored to your flow, integrating your tools without disrupting service hours.
Build and Test Launch
We code it up, test with your real data (think last week's sales rush), and roll it out with training so your team hits the ground running.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my coffee shop?
It usually takes 4-6 weeks from our first chat to launch, depending on how many systems we integrate—like your Square POS or inventory app. We start with a quick discovery to nail your needs, then build in sprints. Shorter timelines are possible for simpler setups, say if you're just tracking sales and stock. The key? We prioritize your busy seasons, so no disruptions during back-to-school rushes. Once live, it's plug-and-play with training sessions tailored to your baristas.
Will this work with my existing coffee shop tools?
Absolutely—we specialize in seamless integrations with common food service setups like Toast, Lightspeed, or even Google Sheets for quick starts. No ripping out what works; we connect everything into one view. For example, if you're using a basic inventory tracker, our dashboard pulls data directly to show real-time bean levels. We've handled quirky legacy systems in older shops too, ensuring your workflow stays smooth. You're not starting from zero; we're enhancing what you have.
What's the cost for a custom dashboard, and is there ongoing maintenance?
Pricing starts around $8,000 for a core dashboard, scaling based on features like AI forecasting or multi-location support—think $12,000 for a busy spot with advanced alerts. It's a one-time build fee, not endless subscriptions, so you own it outright. Maintenance? We include 3 months of tweaks post-launch, then optional support at $500/month if needed. Many shops handle basics in-house after our handover. This beats piecing together apps that cost $200/month each and still don't talk to each other.
Can the dashboard help with customer experience in my coffee shop?
Yes, big time—it's designed for that customer-first vibe. Track feedback from your app or POS notes to spot trends, like demands for more plant-based options, and adjust menus on the fly. Real-time views of wait times help staff prioritize, reducing lines and boosting satisfaction scores. One cafe we worked with saw Net Promoter Scores rise 25 points by using insights to personalize orders. It's not just numbers; it's about creating those repeat visits that keep your shop buzzing.
Is the dashboard secure for sensitive coffee shop data like sales figures?
Security is non-negotiable—we build with enterprise-grade encryption and role-based access, so only managers see payroll-linked metrics while baristas view shifts. Compliant with standards like PCI for payments, it protects against breaches common in food service. Data stays in your control, hosted on secure clouds like AWS. We've audited systems for shops handling high-volume tips, ensuring peace of mind during busy hours when errors could cost you.
How customizable is it for a small independent coffee shop versus a chain?
Fully customizable for any size—we tailor to independents with 2-3 locations just as much as larger ops. For a solo shop, focus on essentials like daily sales and waste; for chains, add multi-site comparisons. It's built around your unique flow, like seasonal menu tweaks or local supplier quirks. No templates forcing you into boxes. A small roaster we partnered with got a dashboard that fit their artisan vibe, tracking roast batches precisely without overwhelming their team.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.