For Gym Owners and Fitness Studios

Stop Guessing Your Gym's Pulse See Every Member's Journey in Real Time

Imagine ditching the chaos of scattered spreadsheets and endless reports. With real-time dashboards built just for your gym, you'll track attendance spikes, retention dips, and workout trends across your classes—cutting admin time by 40% and boosting member satisfaction overnight.

Join 250+ fitness businesses unlocking actionable insights

Spot retention risks before members ghost you

Track class popularity to fill every spot

Make data-driven tweaks that keep members coming back

The "Blind Spot" Problem

Scrambling to Track Member Check-Ins and Class Attendance Without a Unified Studio View

Missing Early Signs of Churn in High-Touch Fitness Classes Like HIIT or Pilates

Juggling Siloed Data from Mindbody Check-Ins, Mindbody Billing, and SurveyMonkey Feedback Tools

Struggling to Measure Personal Trainer Impact on Member Progress Metrics Like Weight Lifted or Flexibility Gains

Overlooking Peak Hour Trends in Yoga or Cycle Studio Sessions That Waste Your Space and Equipment

Losing Sight of Referral Patterns in Community-Driven Wellness Programs Like Group Meditation or Nutrition Challenges

Our Custom-Built Dashboards: Tailored for Your Gym's Rhythm

We've powered 50+ fitness studios with dashboards that turn raw data into retention gold—because we know the grind of keeping classes full and members engaged.

Why Choose Us

Let's be honest, running a gym feels like herding cats sometimes—members drop in, sign up for that hot yoga class, then vanish without a trace. Here's the thing: you're probably thinking all that check-in data and feedback is buried in apps that don't talk to each other. We build custom dashboards from the ground up, integrating your Mindbody logs, payment streams, and even wearable syncs into one clear view. No more flying blind. It's like giving your gym a heartbeat monitor: real-time pulses on attendance, personalized retention alerts, and KPI trackers for everything from no-show rates to upsell opportunities in personal training sessions. We craft it to match your exact workflow, so you spot a member's fading motivation after just two missed HIIT classes and intervene with a targeted wellness check-in.

What Makes Us Different:

Pull data from your gym's tools into a single, intuitive interface

Set up alerts for at-risk members based on their workout history

Visualize trends like seasonal class demand to optimize your schedule

Unlock Crystal-Clear Visibility That Drives Retention

Pinpoint Retention Risks Instantly

Pinpoint Retention Risks Instantly: Watch member engagement like a personal trainer spotting form flaws during a deadlift session. Our dashboards flag when someone's skipping spin classes three weeks in a row, letting you send a quick 'missed you' nudge via SMS— we've seen boutique gyms recover 25% more at-risk members this way, turning potential churn into loyal lifers who stick around for years.

Optimize Schedules with Real-Time Insights

Optimize Schedules with Real-Time Insights: No more guessing if that 6 AM bootcamp is a dud—track live attendance patterns across your vinyasa yoga, free weights, and HIIT group sessions to shift low-performers and pack your studio efficiently. One client, a mid-sized CrossFit box, boosted class fill rates by 35% in under two months, freeing up space for high-demand wellness workshops like mindfulness retreats.

Empower Trainers with Actionable Member Data

Empower Trainers with Actionable Member Data: Give your team progress snapshots—like how many personal records (PRs) a lifter's hit on squats or if a yogi's advancing to advanced poses like crow—so they can tailor one-on-one sessions and build deeper connections. This isn't just data; it's the spark that keeps members renewing annually, with one boutique studio reporting an 18% uptick in long-term contracts after quarterly reviews.

What Clients Say

"Before AIQ Labs, I was piecing together attendance from scattered Mindbody emails and our clunky CRM—total nightmare during holiday peak season when members drop off after New Year's resolutions. Now, the dashboard shows exactly which clients are fading in our barre classes post-holidays, and we've cut no-shows by 22% in just three months. It's like having an extra coach monitoring the big picture for our 200+ members."

Sarah Jenkins

Owner, FitFlow Studio

"Our retention was slipping because we couldn't see trainer performance across our 15 weekly classes, from powerlifting to restorative yoga. This custom setup pulls in post-session feedback and progress data from wearable integrations, helping us spot top performers and coach up the rest. Member renewals jumped 15% last quarter—finally, decisions based on facts, not gut feels, for our growing team."

Mike Rivera

Operations Manager, Peak Performance Gym

"Dealing with siloed apps meant missing referral trends from our community events, like our monthly sound bath sessions. The dashboard changed that; we spotted a 30% spike in word-of-mouth sign-ups after highlighting popular wellness challenges on our app. Setup took just two weeks, and it's already paying off big time with 50 new referrals in the first quarter."

Lisa Chen

Director, Harmony Wellness Center

Simple 3-Step Process

Step 1

Discovery Dive

We chat about your gym's daily hustle— from class check-ins to member feedback loops— to map out the KPIs that matter most, like churn rates and engagement scores.

Step 2

Custom Blueprint

Our team designs a dashboard tailored to your workflow, integrating tools like your booking system and pulling in real-time data on attendance and retention trends.

Step 3

Build and Launch

We code it up with interactive visuals and alerts, test it against your busiest days, then roll it out so you can start making smarter calls on everything from scheduling to personalized outreach.

Why We're Different

We build from scratch with your gym's unique flow in mind, not slapping together off-the-shelf widgets that break during rush hour sign-ups.

True ownership means no subscription traps—your dashboard evolves as your studio grows, without juggling brittle integrations.

Engineers who get fitness: We've tuned systems for real scenarios like tracking post-workout retention in boutique studios.

Focus on retention metrics that matter, like member lifetime value, instead of generic reports that ignore your class dynamics.

Deep integrations pull from wearables and apps seamlessly, giving you holistic views no template dashboard can match.

Scalable for multi-location gyms, handling data spikes from group challenges without lagging like no-code tools do.

Actionable insights with AI nudges, like auto-flagging low-engagement members, built to boost your bottom line directly.

No vendor lock-in: You own the code, tweaking it for new wellness trends without starting over.

Proven in fitness: We've helped studios cut admin by 40%, freeing owners to focus on community, not spreadsheets.

Collaborative process: We iterate with your feedback, ensuring the dashboard feels like an extension of your team, not an outsider tool.

What's Included

Real-time attendance tracking across all classes and personal sessions

Custom KPI widgets for retention rates, churn predictions, and member NPS

Interactive charts visualizing workout progress and goal achievement

Automated alerts for at-risk members based on attendance patterns

Seamless integration with gym management software like Mindbody or Zen Planner

Mobile-responsive design for on-the-go checks during busy shifts

Trend analysis for seasonal demand in yoga, HIIT, and strength programs

Trainer performance dashboards with client feedback aggregation

Referral and upsell opportunity trackers tied to member milestones

Exportable reports for quick shares with your team or investors

AI-powered insights suggesting schedule tweaks based on historical data

Secure, owned system with role-based access for staff and managers

Common Questions

How long does it take to build a custom dashboard for my gym?

You're probably thinking this sounds complex, but we keep it straightforward. For most fitness studios, discovery and blueprinting take about a week, building runs 3-4 weeks depending on integrations like your check-in app, and launch with tweaks is another week. Total: 5-6 weeks to a live dashboard that's tracking your class fills and member vibes in real time. We've done it faster for smaller setups, like a single-location yoga spot in just 4 weeks, ensuring minimal disruption during your peak seasons.

What data sources can you integrate into the dashboard?

We connect whatever your gym uses—no cookie-cutter limits here. Think Mindbody for bookings, payment gateways like Stripe for revenue insights, or even Fitbit syncs for member progress data. For a CrossFit box, we once pulled from their custom app, Google Forms feedback, and email lists into one view. It's all about creating that single source of truth, so you see how a member's dropping Zumba classes ties to their billing cycle, helping you act fast on retention.

Will this help with member retention specifically?

Absolutely—retention is the heartbeat of fitness businesses, and our dashboards are tuned for it. You'll get visuals on engagement drops, like if someone's skipping personal training after a month, with alerts to trigger re-engagement emails or comped classes. One client, a boutique pilates studio, used ours to identify patterns in post-vacation churn and recovered 20% more members by personalizing outreach. It's not just numbers; it's the tool to keep your community strong and studios buzzing.

Is the dashboard mobile-friendly for checking on the go?

Yes, we build it responsive from the start, so you can glance at attendance spikes or trainer metrics right from your phone during a quick break between sessions. Imagine walking the floor and seeing real-time no-shows for your evening bootcamp—no laptop needed. For multi-site owners, it's a game-changer, letting you compare locations on the fly. We've optimized it for fitness pros who are always moving, ensuring fast loads even with live data from 200+ members.

How much customization can I expect, and what's the cost?

It's fully tailored—no templates here. We start with your pain points, like visualizing peak hours for your spin classes or tracking wellness program ROI, and build widgets that fit your workflow perfectly. Costs vary by complexity: a basic retention tracker starts around $15K, scaling to $30K for deep AI insights and multi-tool integrations. Think of it as an investment that pays back fast—gyms often see ROI in 4-6 months through better retention and upsells. We quote after a free consult to match your exact needs.

Can I own the dashboard, or is it subscription-based?

You own it completely—no ongoing fees or dependencies. We hand over the full, production-ready code, hosted on your choice of secure platform, so it's yours to scale or tweak as your gym evolves. This ditches the 'subscription chaos' of tools that nickel-and-dime you for every feature. A wellness center we worked with moved from three pricey apps to this owned system, saving $2K monthly while gaining custom views on member journeys that off-the-shelf couldn't touch.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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