Stop Guessing at Student Retention See Every Metric That Drives Your Dojo's Growth
Imagine having real-time visibility into attendance trends, belt progression rates, and churn risks, all in one custom dashboard built just for your martial arts school. No more sifting through spreadsheets after a long day of classes.
Join 150+ fitness businesses with boosted retention and clearer decision-making
The "Data Blindspot" Problem
Chasing attendance ghosts without real-time tracking of class check-ins and no-show patterns in martial arts sessions
Belt progression bottlenecks hidden in manual logs of technique assessments and sparring performance
Student churn sneaking up due to ignored engagement signals from post-class surveys and participation metrics
Siloed member data from scheduling apps and payment systems, fragmenting holistic wellness profiles
Guessing revenue dips from seasonal enrollment drops in youth programs and adult bootcamps
Overloaded instructors missing personalized student feedback loops on form corrections and goal progress
Our Custom Dashboards Built for Your Dojo
We've powered dashboards for over 50 wellness businesses, including martial arts schools that cut admin time by 30% and lifted retention 25%.
Why Choose Us
Let's be honest, running a martial arts school means juggling belts, belts, and more belts—plus attendance sheets and membership dues that never quite sync up. Here's the thing: you're probably thinking another dashboard is just more screens to stare at. But ours? We build them custom for your exact workflow, pulling in data from your class scheduler, payment processor, and student CRM into one unified view. No templates. Just a tool that fits your dojo like a well-worn gi. Think real-time alerts for low attendance in kids' classes or progress trackers for black belt candidates. We engineer it to give you actionable insights, so you make decisions that keep students coming back for that next stripe.
What Makes Us Different:
Unlock Growth with Crystal-Clear Insights
Spot Retention Risks Early
Spot Retention Risks Early: Your dashboard flags students missing more than two consecutive taekwondo classes, showing engagement scores from in-session feedback on kicks and stances. One school we worked with caught 15% more at-risk kids early, bumping retention from 72% to 88% in just three months—imagine the relief of proactive outreach instead of reactive cancellations.
Optimize Class Schedules on the Fly
Optimize Class Schedules on the Fly: See live attendance heatmaps and predict no-shows based on past patterns in yoga flows or HIIT circuits. For a busy dojo, this meant rescheduling underused adult sessions, increasing overall utilization by 22% and freeing instructors for high-demand kids' programs without the guesswork.
Drive Revenue with Member Insights
Drive Revenue with Member Insights: Track belt promotions tied to renewal dates, highlighting upsell opportunities like private lessons or nutrition coaching. A partner school saw a 35% lift in add-on sales after visualizing these paths, turning data into dollars while keeping the focus on student journeys, not spreadsheets.
What Clients Say
"Before AIQ's dashboard, I was buried in Google Sheets trying to figure out why our evening Brazilian jiu-jitsu classes were tanking. Now, it pings me every time attendance dips below 70%, and we've adjusted schedules to match—retention's up 18% since January, and my head instructor isn't pulling all-nighters on reports anymore."
Mike Rivera
Owner, Dragon Fist Martial Arts Academy in Austin, TX
"We run three locations, and syncing student progress across them was a nightmare with our old setup. This custom board shows belt timelines in real-time for karate promotions, helping us celebrate achievements studio-wide. Dropped our admin time by half, and families love the transparent updates—signed 12 more long-term contracts last quarter."
Sarah Kim
Head Instructor, Unity Dojo Network in Seattle, WA
"Honest talk: I thought dashboards were for big gyms, not our small school. But AIQ tailored it to track trial class conversions for muay thai intros, and it's gold. We went from 40% conversion to 62% by spotting patterns in drop-offs, all without adding staff. Game-changer for keeping our community tight."
Carlos Mendoza
Founder, Apex Kickboxing Academy in Miami, FL
Simple 3-Step Process
Discovery Session
We dive into your dojo's daily grind—chat about pain points like tracking gi sizes or tournament prep—and map out the KPIs that matter most to your retention goals.
Custom Design & Build
Our team crafts your dashboard from scratch, integrating your tools and testing it against real scenarios, like peak-hour class flows, to ensure it fits seamlessly into your routine.
Launch & Optimize
We roll it out with training for your staff, then monitor and tweak based on early data—think fine-tuning alerts for seasonal enrollment slumps—so it evolves with your school.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my martial arts school?
It depends on your setup, but most schools see a working prototype in 4-6 weeks. We start with a deep dive into your current tools—like your scheduling software and student database—then build iteratively. For a mid-sized dojo with 200 members, we've delivered full systems in under two months, including testing during live classes to catch any workflow hiccups. No rushed jobs; we ensure it's polished and ready to boost your retention from day one. You're not waiting on generic templates—we tailor every widget to track things like gi inventory tied to class sizes.
Will this integrate with my existing martial arts management software?
Absolutely, we specialize in seamless integrations. Whether you're using Mindbody, Zen Planner, or even custom spreadsheets, our team builds two-way connections that pull in real-time data without manual uploads. Picture this: attendance from your app flows directly into the dashboard, triggering alerts if a regular misses three sessions. We've done this for schools with fragmented systems, reducing data entry errors by 90% and giving instructors instant access to student histories on their phones. It's not plug-and-play; it's engineered to fit your exact flow, so you avoid the silos that plague many dojos.
What kind of data security do you provide for student information?
Security is non-negotiable, especially with sensitive details like student health notes or payment info. We use enterprise-grade encryption, compliant with standards like GDPR and HIPAA where applicable, and host on secure AWS infrastructure. For martial arts schools, this means role-based access—owners see revenue KPIs, instructors get progress views—without exposing personal data. We've audited systems for partners handling youth programs, ensuring no breaches even during high-traffic events. Plus, since it's your owned system, you control backups and access, not some third-party vendor. Peace of mind lets you focus on teaching, not worrying about data leaks.
Can the dashboard help with student retention specifically for kids' programs?
Yes, retention in kids' classes is a huge focus—we design features around it. Your dashboard can track engagement signals like parent feedback scores, sibling enrollment rates, and fun-factor metrics from class surveys. One school used our setup to identify when kids lost interest post-belt test, sending targeted invites to demo new techniques, which lifted retention by 25%. It's all visual: charts showing drop-off patterns by age group, with actionable nudges like 'email this family about summer camp.' We customize it to your curriculum, ensuring it supports the discipline and excitement that keeps young martial artists hooked long-term.
How much does a custom dashboard cost for a small martial arts school?
Costs vary based on complexity, but for a small dojo with under 100 students, expect $15,000-$25,000 for a full build, including integrations and training. This covers everything from initial mapping of your KPIs—like trial conversions and churn rates—to ongoing tweaks for the first three months. It's a one-time investment that pays off fast: schools often recoup it in 6-9 months through higher retention and smarter scheduling, avoiding the $5K+ annual bleed from unused subscriptions. We provide a detailed quote after our free consult, tailored to your scale—no surprises, just value that grows your community.
Do you offer training for my staff to use the dashboard?
We do—comprehensive, hands-on training is included. After build, we run sessions tailored to your team: owners learn revenue tracking, instructors get quick views of student progress during warm-ups. For a typical school, this means 4-6 hours spread over a week, plus video guides and a cheat sheet for belt promo dashboards. We've trained non-techy staff at family dojos, turning them into data pros without overwhelming their teaching schedules. Follow-up support ensures adoption sticks, so you're not left fumbling—it's about empowering your crew to make retention wins effortless.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.