Stop Guessing Student Progress Track Outcomes with Precision
We understand the pressure of preparing students for high-stakes exams. You're not alone in struggling with scattered data that hides true performance gaps. Our custom dashboards deliver real-time visibility, helping you boost pass rates by up to 25% through data-driven tweaks to your curriculum.
Join 150+ education businesses with clearer student outcomes
The "Fragmented Insights" Problem
Fragmented student data spread across LMS platforms like Canvas, Google Classroom, and quiz tools such as Quizlet
Blind spots in monitoring practice test improvements for exams like SAT or ACT, missing subtle gains in reading comprehension or algebra sections
Challenges in evaluating tutor effectiveness in real time, such as session engagement rates or personalized feedback delivery during virtual classes
Overwhelmed by fluctuating enrollment trends in programs like GRE bootcamps, without predictive analytics for seasonal peaks in applications
Siloed feedback from students via post-class surveys and instructors' lesson notes, hindering holistic views of curriculum efficacy
Struggling to update curricula swiftly in response to exam blueprint changes, like new AP Biology topics or LSAT logic game formats
Custom Dashboards Built for Test Prep Success
With over a decade in education tech, we've helped test prep firms like yours turn data chaos into strategic advantage.
Why Choose Us
We get it—running a test prep company means juggling student scores, tutor schedules, and enrollment spikes, all while aiming for those critical pass rates. You've seen how disjointed tools leave you flying blind on what's really working. Our approach starts with deep dives into your workflows. We build <span class="gradient">tailored dashboards</span> that pull in data from your LMS, CRM, and assessment platforms. No more manual spreadsheets. Just clear, real-time views of student trajectories, like spotting a weak spot in algebra prep before the next mock exam. It's like having a co-pilot for your entire operation, custom-coded to fit your exact needs.
What Makes Us Different:
Unlock Student Success Through Data
Real-time visibility into student outcomes
Real-time visibility into student outcomes: Imagine logging in each morning to see exactly how your SAT cohorts are progressing, with heatmaps of score distributions across verbal and quantitative sections. Our dashboards highlight trends in practice scores, flagging students who need extra math drills based on error analysis. This has helped firms increase average score improvements by 18% in just one quarter, turning vague hunches into targeted interventions like personalized remediation plans.
Scalable insights for growing programs
Scalable insights for growing programs: As your test prep scales to more locations or online cohorts, data silos can cripple efficiency. We design dashboards that grow with you, forecasting enrollment based on past GRE trends, historical conversion rates from inquiry to enrollment, and tutor utilization during peak seasons. One client expanded from 200 to 800 students without missing a beat, optimizing resources to keep retention at 92% through dynamic class scheduling.
Actionable decisions that boost pass rates
Actionable decisions that boost pass rates: No more waiting weeks for reports. Get alerts on slipping MCAT prep metrics, like low biology quiz averages or CARS passage comprehension dips, and adjust on the fly with A/B testing for lesson formats. This empowers instructors to refine lessons, resulting in measurable lifts—our partners report 22% higher pass rates after implementation, all from informed, timely tweaks that align with accreditation standards.
What Clients Say
"Before AIQ Labs, we were piecing together Excel sheets from our Moodle LMS and post-session Google Forms surveys to track LSAT progress across reading and analytical reasoning modules. Now, the dashboard shows us tutor performance metrics like student-to-tutor interaction ratios and weak spots in real time. We've cut admin time by 15 hours a week and seen our first-time pass rate jump from 68% to 84% in six months, allowing us to focus more on personalized coaching."
Sarah Thompson
Director of Academic Operations, Apex LSAT Prep Center
"Scaling our online GMAT courses was a nightmare with data spread across Zoom attendance logs, Khan Academy integrations, and internal quiz apps. Their custom setup integrates everything seamlessly, giving us clear enrollment forecasts using cohort-based predictive modeling. Last cycle, we predicted a 20% uptick in quantitative section enrollments accurately and adjusted staffing accordingly—no overbookings, and student satisfaction hit 95% based on NPS surveys."
Michael Rivera
Founder and CEO, Elite GMAT Online Academy
"We struggled with feedback loops for our ACT program; instructors' handwritten notes and student exit tickets weren't connecting to overall composite scores or subject benchmarks. The dashboard changed that, with interactive visualizations that make it easy to spot patterns in English grammar trends or science reasoning gaps. In the past year, we've improved completion rates by 30% for our hybrid cohorts, and it's all because we can act on data immediately to tweak modular lesson plans."
Emily Chen
Senior Curriculum Developer, PrepPath ACT Institute
Simple 3-Step Process
Discovery and Mapping
We start by understanding your test prep challenges, like tracking diverse student needs across SAT and ACT tracks. Through interviews with your team, we map your data sources and define key KPIs, ensuring the dashboard aligns perfectly with your goals.
Design and Prototyping
Next, we craft wireframes tailored to your workflow, incorporating features like real-time score visualizations. You'll review interactive prototypes, refining elements such as tutor assignment dashboards to fit your daily operations seamlessly.
Build, Test, and Launch
Our engineers code the full system, integrating your tools with secure APIs. We test rigorously with your data—simulating peak enrollment seasons—then launch with training. Post-go-live support ensures smooth adoption and ongoing tweaks.
Why We're Different
What's Included
Common Questions
How do your dashboards integrate with our existing test prep tools?
We specialize in seamless integrations tailored to education platforms like Canvas, Google Classroom, or custom assessment software. For a test prep company, this means pulling in student quiz scores, attendance from virtual sessions, and enrollment data from your CRM without manual uploads. Our team assesses your current setup during discovery, then builds secure, two-way APIs to create a unified view. This eliminates silos—think of it as connecting isolated classrooms into one collaborative space. We've done this for over 50 education clients, reducing data sync time from days to minutes, so you can focus on student success rather than tech hurdles.
What specific metrics can we track for student outcomes?
Our custom dashboards are built around key test prep indicators like practice test score trends, section-specific improvements (e.g., reading vs. math for SAT), pass rate projections, and tutor-to-student ratio impacts. We also track engagement metrics, such as session completion rates and homework adherence, to spot early drop-off risks. For instance, visualize cohort progress over time or drill into individual learner paths. Unlike generic tools, we customize these to your exams—LSAT logic games or MCAT biology benchmarks—delivering actionable insights that help refine teaching strategies and boost overall outcomes by highlighting what's working and what needs adjustment.
How long does it take to build and launch a custom dashboard?
Typically, from initial consultation to full launch, it takes 8-12 weeks for a test prep-focused dashboard, depending on complexity. Week 1-2: Deep dive into your workflows and data sources. Weeks 3-5: Design and prototyping with your feedback. Weeks 6-8: Development and testing, including live data simulations for peak seasons. Then, a smooth rollout with training. We've accelerated this for urgent needs, like pre-exam crunches, down to 6 weeks. Post-launch, we provide 30 days of support to ensure your team is comfortable, turning what could be a lengthy process into a quick win for visibility into student progress.
Is the dashboard secure for handling student data?
Absolutely—student privacy is paramount in education, so we build with compliance in mind, adhering to FERPA and GDPR standards. Data is encrypted end-to-end, with role-based access so tutors see only relevant info, while admins get the full picture. For test prep companies, this means secure handling of sensitive scores and personal details without breach risks. We conduct regular audits and use anonymized views for analytics. One client, prepping for state certifications, appreciated how our setup passed their compliance review effortlessly, giving peace of mind while enabling data-driven decisions on program efficacy.
Can we scale the dashboard as our test prep business grows?
Yes, scalability is core to our design, especially for test prep firms expanding from local classes to national online programs. We use robust frameworks that handle thousands of student records without slowdowns, auto-scaling for enrollment surges like summer bootcamps. Features like modular KPIs allow easy additions—say, integrating new exam types without rebuilding. A partner grew from 300 to 1,200 students and saw no performance dips; instead, they gained better forecasts for resource allocation. It's like a flexible syllabus that adapts to your class size, ensuring you maintain clear insights no matter how fast you scale.
What if we need custom features beyond standard tracking?
We thrive on customization—tell us your unique needs, like AI-powered recommendations for personalized study plans based on weak areas in GRE quant sections. During discovery, we identify these pain points and incorporate them, such as gamified progress trackers or integration with video lesson analytics. No cookie-cutter solutions here; everything is coded to your workflow. For example, we added voice-note feedback analysis for one firm, cutting review time by 40%. If requirements evolve, our iterative process allows updates without starting over, keeping your dashboard as dynamic as your teaching methods.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.