Stop Guessing Your Peak Hours and Inventory Needs Get Real-Time Dashboards That Fit Your Brew
Imagine slashing waste by 30% while boosting customer satisfaction scores by 25% – all from one custom dashboard built just for your coffee shop.
Join 150+ food service spots with clearer ops and happier teams
The "Blind Brew" Problem
Running out of popular lattes like caramel and vanilla during the morning rush because sales data is trapped in your POS system, making it impossible to run quick queries on high-demand espresso drinks
Overstocking on seasonal flavors like pumpkin spice syrup, leading to spoiled inventory and lost cash, without real-time demand forecasts for limited-run menu items
Struggling to track barista performance metrics, like average pour times for cappuccinos or upsell rates on pastries like croissants, across multiple shifts
Dealing with customer complaints about wait times because foot traffic data from the door counter isn't integrated with your barista scheduling app
Missing repeat customer patterns, like who buys oat milk alternatives in their daily flat whites, buried in disconnected loyalty and POS order systems
Wasting hours reconciling supplier deliveries of fresh grounds against actual stock levels, with no unified view of waste from spilled milk or stale coffee grounds
Our Custom Dashboards Brew Clarity into Your Operations
We've helped over 50 coffee shops ditch data silos and own their insights, drawing from our years building AI systems that actually scale with busy food service rhythms
Why Choose Us
Let's be honest, running a coffee shop means juggling steam wands, customer lines, and endless receipts – all while trying to keep that perfect espresso shot consistent. Here's the thing: you're probably thinking generic reporting tools will cut it, but they don't speak your language. At AIQ Labs, we build dashboards tailored to your exact workflow, pulling in real-time data from your POS, inventory trackers, and even weather APIs to predict busy days. No more flying blind on what sells or why. We craft these from the ground up, ensuring you own a unified system that grows with your shop – whether it's one location or a chain of indie spots.
What Makes Us Different:
Unlock Actionable Wins for Your Daily Grind
Crystal-Clear Inventory Visibility
Crystal-Clear Inventory Visibility: Picture this: your dashboard pings you at 7 AM that almond milk is low based on yesterday's oat latte orders, preventing that dreaded mid-rush shortage. Shops using our custom setups report cutting waste by 25% on dairy alternatives, turning potential losses into saved dollars for premium single-origin beans.
Smarter Staffing and Peak Predictions
Smarter Staffing and Peak Predictions: No more understaffed lines during the 8 AM espresso surge. Our real-time KPI tracking analyzes foot traffic from door sensors and historical pour data, helping you schedule baristas efficiently. One client saw a 15% drop in overtime costs after we tuned their dashboard to flag busy patterns like weekend brunch rushes for avocado toast pairings.
Boosted Customer Loyalty Insights
Boosted Customer Loyalty Insights: Track who keeps coming back for that cold brew nitro add-on, right alongside order histories from your mobile app. This data-driven view lets you personalize offers, like texting regulars about new Ethiopian roast drops. Result? A 18% uptick in repeat visits for shops we've dashboarded, all without generic templates – just tailored perks for frequent pour-over fans.
What Clients Say
"Before AIQ's dashboard, we'd guess on restocking syrups and end up tossing half our pumpkin spice batches. Now, it pulls POS data live and alerts us on low stock for almond milk during lunch rushes – we saved about $400 a month on waste last quarter, and my team's not scrambling during peaks anymore."
Maria Gonzalez
Owner, Brew Haven Coffee Shop in Seattle
"I was buried in spreadsheets trying to figure out which baristas upsell best on matcha lattes. Their custom setup shows it all in one glance, integrated with our scheduling app for shift handoffs. Sales per shift jumped 12% in the first two months, and it's made training new hires on pour techniques way easier."
Tyler Jenkins
Shift Manager, Urban Grind Roasters Chain
"Rainy days used to blindside us with extra hot mocha orders. The dashboard forecasts it using weather data and past sales of steamed milk drinks – we've cut wait times by 5 minutes on average during afternoon slumps, and customers actually comment on the smoother service now."
Samantha Lee
Operations Lead, Daily Drip Cafe Franchise
Simple 3-Step Process
Discovery Chat
We hop on a call to map your shop's pain points – from POS glitches to inventory headaches – and sketch how a dashboard fits your flow.
Custom Build Phase
Our team codes your tailored dashboard, weaving in your tools like inventory apps and sales logs for real-time magic, tested against your busiest scenarios.
Launch and Train
We roll it out seamlessly, train your crew on quick insights like peak alerts, and stick around to tweak as your menu evolves.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my coffee shop?
It usually takes 4-6 weeks from our initial chat to launch, depending on how many systems we integrate – like your POS and inventory app. We start with a deep dive into your daily ops, such as peak hour rushes or seasonal menu shifts, then prototype quickly. Testing happens in phases to mimic real scenarios, like a busy Saturday. Once live, we provide hands-on training so your team can pull insights on things like brew waste without missing a beat. This timeline beats off-the-shelf setups that need constant tweaks.
Will this dashboard work with my existing POS system?
Absolutely – we specialize in seamless integrations with popular coffee shop tools like Square, Toast, or Lightspeed. No more data silos; we'll connect it to track everything from espresso sales to milk usage in real-time. For instance, if you're using a basic POS, we can add AI to forecast demand based on order patterns. It's all custom-coded to fit your workflow, ensuring alerts pop up exactly when you need them, like low stock during a lunch rush. We've done this for dozens of shops, avoiding the common pitfalls of brittle connections.
What kind of data insights can I expect for customer experience?
Our dashboards shine here, giving you visibility into repeat visitors' preferences – say, who always adds vanilla syrup. We pull from loyalty programs to show trends like peak times for mobile orders, helping you staff up and personalize offers. This leads to better experiences, with clients seeing 20% higher satisfaction scores. It's not just numbers; we visualize it simply, so you can spot opportunities like promoting oat milk upsells. Tailored to food service, it factors in things like weather impacts on foot traffic for proactive decisions.
Is the dashboard mobile-friendly for use behind the counter?
Yes, we design it fully responsive for tablets or phones, perfect for quick glances while steaming milk. Features load fast, showing key KPIs like current queue times or stock levels without lag. Imagine checking inventory mid-shift without stopping service. We've optimized it for busy environments, with customizable views – baristas see simple alerts, while you get deeper analytics. This setup has helped shops reduce decision-making time by 40%, keeping operations smooth even on hectic days.
How do you ensure the dashboard helps with operational efficiency?
By focusing on your bottlenecks, like reconciling orders and stock at close. We build in automations, such as auto-generating shift reports or flagging inefficiencies in pour times. For coffee shops, this means real-time tracking of waste from over-brewed pots, cutting costs directly. Our approach uses AI for predictive elements, like staffing forecasts, so you're not reacting but planning ahead. Clients often save 10-15 hours weekly on manual logging, freeing time for what matters – crafting great drinks and chatting with customers.
What happens if my menu or shop needs change after launch?
We build flexibility in from day one, so updates are straightforward – no starting over. If you add a new nitro cold brew line, we can tweak the dashboard to track its performance and integrate supplier data in a week or two. Our ownership model means you control it, with our support for adjustments. This has kept systems relevant for shops expanding from one spot to three, adapting to things like new loyalty perks without downtime. It's why our partners stick with us long-term.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.