Stop Juggling Spreadsheets and Scattered Reports Gain Crystal-Clear Visibility into Your Portfolio's Performance
Property managers waste an average of 15 hours weekly chasing data across Yardi, AppFolio, and email chains. Our custom dashboards consolidate everything into one real-time view, slashing that time by 70% and boosting occupancy rates through informed decisions.
Join 250+ businesses with unified data insights
The "Data Silo" Problem
Chasing Lease Data Across Disconnected Systems like Yardi, AppFolio, and Excel Spreadsheets
Blind Spots in Maintenance and Vendor Tracking for HVAC Systems and Janitorial Contracts
Delayed Insights on Tenant Turnover and Vacancies in Multifamily and Retail Units
Overwhelmed by Fragmented Financial Reporting from Cam Charges and Triple-Net Leases
Struggling with Portfolio-Wide Performance Metrics Across Office, Industrial, and Residential Assets
Inefficient Monitoring of Compliance and Regulatory Data for ADA Accessibility and Local Zoning Ordinances
AIQ Labs Custom Dashboards: Built for Property Managers Who Demand Precision
With over a decade in real estate tech integrations, we've empowered 150+ property firms to replace chaotic tools with enterprise-grade systems that scale with your portfolio.
Why Choose Us
Imagine your property portfolio as a high-stakes chessboard—every move counts, but scattered data leaves you guessing. At AIQ Labs, we craft custom dashboards that pull from your Yardi, MRI, or custom APIs, delivering a unified view of KPIs like NOI, cap rates, and occupancy trends. No more flying blind through market shifts or tenant disputes. Our approach starts with your workflows, ensuring every metric—from rent rolls to work order backlogs—surfaces actionable insights. Short on time? We integrate AI for predictive alerts, like flagging properties at risk of vacancy surges. This isn't off-the-shelf software; it's a tailored command center, proven to cut reporting time by 60% for firms managing 500+ units.
What Makes Us Different:
Unlock Efficiency That Drives Real Estate Results
Accelerate Decision-Making with Real-Time KPI Tracking
Accelerate Decision-Making with Real-Time KPI Tracking: No longer wait days for reports on rent collection or expense variances in your multifamily portfolio. Our dashboards update live every 15 minutes, letting you spot a dip in Class A office occupancy from 95% to 92% and pivot to targeted marketing—boosting fill rates by up to 12% as seen in industry benchmarks from NAREIT, often within the first quarter of implementation.
Eliminate Data Silos for Portfolio-Wide Visibility
Eliminate Data Silos for Portfolio-Wide Visibility: Merge tenant data from lease abstracts, financials like capex budgets, and maintenance logs into one pane of glass. Property managers report 40% faster issue resolution for work orders, turning potential lease losses in retail spaces into renewals and maintaining steady cash flow across commercial and residential holdings over 6-12 month cycles.
Proactive Insights to Optimize Operations and ROI
Proactive Insights to Optimize Operations and ROI: AI flags anomalies like rising utility costs in office spaces exceeding $0.50 per sq ft before they balloon into 15% overruns. Clients achieve 25% reductions in operational waste within the first year, freeing capital for property acquisitions while keeping stakeholders informed with shareable, customized views of IRR and equity multiples.
What Clients Say
""Before AIQ Labs, our team spent Fridays reconciling Yardi exports with QuickBooks for our 300-unit multifamily portfolio in the Midwest—total nightmare with constant data mismatches. Now, the dashboard shows exact NOI per property in seconds, and we've cut vacancy response time from a week to under 4 hours. It's like having a 24/7 analyst on staff, helping us maintain 98% occupancy last quarter.""
Maria Gonzalez
Operations Director, Urban Properties Management (300+ Unit Multifamily Portfolio)
""We manage 150,000 sq ft of retail spaces across three states, and tracking vendor compliance for pest control and fire safety was a mess with emails and spreadsheets. Their custom setup integrates everything from Buildium, alerting us to expiring certs automatically two weeks in advance. Last quarter, we avoided $15K in fines from local health inspections—game-changer for our bottom line in a tight margin sector.""
David Chen
Senior Portfolio Manager, Retail Realty Partners (Multi-State Retail Holdings)
""Switching to this dashboard transformed how we handle tenant renewals in our 500-unit residential portfolio. Real-time visibility into lease trends, like average hold periods dropping below 18 months, helped us negotiate better terms on 40% more units, increasing revenue by 8% year-over-year without adding staff—pure efficiency in a competitive urban market.""
Sarah Patel
Senior Asset Manager, Horizon Property Group (Urban Residential Assets)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your operations—interviewing your team on pain points like tracking multifamily vacancies or commercial lease abstracts—to blueprint a dashboard that mirrors your exact needs.
Custom Build and Integration
Our engineers code from scratch, linking your systems like AppFolio and accounting tools with secure APIs, then layer in AI for predictive metrics such as future capex forecasts.
Testing, Deployment, and Training
We rigorously test for accuracy on your data, deploy the live dashboard, and train your staff—ensuring seamless adoption that delivers ROI from day one, with ongoing support to refine as your portfolio grows.
Why We're Different
What's Included
Common Questions
How do your custom dashboards integrate with existing property management software?
We specialize in deep integrations with platforms like Yardi, AppFolio, and RealPage, using secure APIs to pull data bidirectionally. For instance, lease details update automatically without manual exports, ensuring your dashboard reflects the latest rent payments or work orders. Our process includes a full audit of your current setup to identify any custom fields, like specific amenity tracking in multifamily properties. This creates a single source of truth, reducing errors by 80% and freeing your team from repetitive data entry. Deployment typically takes 4-6 weeks, with testing to confirm seamless flow during high-volume periods like month-end.
What makes these dashboards different from off-the-shelf tools like Tableau?
Unlike generic tools that require you to wrangle data yourself, our dashboards are built custom for property management workflows—think automated vacancy heatmaps or NOI trendlines pulled directly from your systems. We code everything from scratch, avoiding the limitations of no-code platforms that falter with real estate's complex data structures, such as layered commercial leases. Clients see 3x faster setup and true scalability, handling portfolios from 50 to 5,000 units without performance dips. Plus, you own the system outright, dodging ongoing subscription hikes that plague 60% of proptech users per Deloitte reports.
Can the dashboards handle predictive insights for my properties?
Absolutely—our AI layers forecast key risks, like a 15% vacancy spike in retail spaces based on local economic data or historical turnover patterns. We train models on your specific portfolio metrics, such as seasonal maintenance costs in residential complexes, to deliver alerts like 'Property X: High churn risk—recommend renewal incentives.' This proactive edge has helped clients boost retention by 18%, aligning with benchmarks from the National Multifamily Housing Council. Setup involves feeding in 12-24 months of historical data for accuracy, with ongoing refinements as your holdings evolve.
How secure are these custom dashboards for sensitive property data?
Security is non-negotiable in real estate, so we build with enterprise-grade protocols: end-to-end encryption, SOC 2 compliance, and role-based access to protect tenant info or financials. For example, owners see high-level ROI views, while maintenance teams access only work orders. We conduct penetration testing pre-launch and integrate with your existing auth like OAuth for tools such as Yardi. This approach has zero breach incidents across our 250+ deployments, far surpassing the 25% vulnerability rate in standard SaaS per Gartner. Your data stays in your control, hosted on AWS or your preferred cloud.
What's the timeline and cost for building a custom dashboard?
Timelines vary by complexity—for a standard 200-unit portfolio dashboard integrating Yardi and QuickBooks, expect 6-8 weeks from discovery to go-live. We start with a free consultation to scope your needs, like custom views for commercial vs. residential assets. Costs are fixed-project based, starting at $25K for core features, scaling with add-ons like AI forecasting. This delivers ROI quickly: clients recoup via 20-30% efficiency gains, such as halving reporting time on CAM reconciliations. No hidden fees or subscriptions—it's a one-time build for lifelong ownership, customized to your budget and growth plans.
Will my team need training to use the dashboard effectively?
We make adoption effortless with intuitive designs modeled after familiar property tools, plus hands-on training sessions—virtual or on-site—for your staff. For instance, we'll walk through drilling into expense variances for a specific office building in under 5 minutes. Most teams are productive within a week, with 90% reporting reduced daily admin by 10 hours per NMHC surveys. We provide ongoing support, including video tutorials on features like mobile alerts for urgent repairs, ensuring even non-tech-savvy managers leverage it for better decisions on the fly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.