Stop Flying Blind Through Your Shift Data Get Crystal-Clear Visibility into Sales, Stock, and Customer Flow
Imagine slashing your end-of-day reconciliation time from 2 hours to 15 minutes, while spotting trends that boost repeat visits by 25%. That's the power of custom dashboards built just for your coffee shop.
Join 150+ food service spots with streamlined operations and happier teams
The "Shift Silo" Problem
Morning rush leaves you guessing on coffee bean and syrup stock levels, risking mid-shift stockouts during peak latte demands
End-of-day sales and waste reports scattered across POS, inventory apps, and manual logs delay critical decisions on next-day prep
Customer wait times spike without real-time tracking of line flow from order to pickup, frustrating caffeine-craving patrons
Seasonal flavor trends like iced matcha surges get buried in manual spreadsheets, missing upsell opportunities during summer heatwaves
Staff scheduling mismatches peak hour demands, like understaffing baristas during the 8 AM commuter espresso rush
Waste from over-brewed coffee batches or excess pastry prep goes unnoticed until closing, inflating food costs unnecessarily
Custom Dashboards That Fit Your Coffee Shop Like a Perfect Pour
We've built over 200 tailored systems for food service pros, turning chaotic data into smooth operations
Why Choose Us
Here's the thing: coffee shops thrive on rhythm, but scattered data disrupts that flow. At AIQ Labs, we craft custom dashboards from scratch, pulling in your POS, inventory, and CRM data into one unified view. No more jumping between apps during a busy shift. You're probably thinking, 'Will this work for my setup?' Absolutely—we map your exact workflow, whether it's tracking lattes or managing loyalty points, to deliver real-time insights that keep you ahead of the line.
What Makes Us Different:
Unlock Smarter Shifts and Happier Customers
Spot Trends Before They Brew Trouble
Spot Trends Before They Brew Trouble: With real-time KPI tracking on sales velocity, you'll see when pumpkin spice lattes dip 15% mid-fall and pivot to peppermint mochas, slashing waste by 20% and boosting upsells to add $2,000 monthly revenue without extra marketing spend.
Streamline Operations Like a Well-Oiled Espresso Machine
Streamline Operations Like a Well-Oiled Espresso Machine: Ditch data silos—our dashboards pull POS, inventory, and CRM data into one view, slashing reconciliation from 2 hours to 24 minutes daily. During morning rushes, track queue lengths and deploy extra baristas, dropping wait times from 5 to under 2 minutes and lifting customer satisfaction scores by 25%.
Make Decisions That Taste Like Victory
Make Decisions That Taste Like Victory: Get actionable insights to forecast busy periods with 90% accuracy using historical foot traffic data, optimizing inventory for staples like whole beans to dodge $500 in weekly overstock. It's like a barista with a crystal ball, smoothing shifts and increasing profit margins by 12% in the first quarter.
What Clients Say
"Before AIQ, we were scrambling every morning to check bean levels across three apps—total nightmare during our 7 AM rush when lines snake out the door. Now, one glance at the dashboard flags low stock on our house blend, and we've cut stockouts by half. Saved us about 10 hours a week on manual checks, no joke—frees up time for actual brewing."
Maria Gonzalez
Owner, Brew Haven Coffee Shop in Seattle
"Our old system couldn't track customer prefs for seasonal drinks like our cold brew nitro specials. After their custom setup integrated with our Square POS, we spotted a 20% bump in repeat visits last quarter from targeted promos. It's not flashy, but it just works—seamless data flow that's boosted our loyalty program sign-ups by 30%."
Jamal Carter
General Manager, Urban Grind Roasters in Chicago
"Waste was killing us; we'd over-brew our signature pour-overs and toss 2 gallons by noon on slow days. The real-time alerts from this dashboard ping us before batches go south—dropped our daily waste from 15% to under 5% in the first month, saving $300 weekly. The team's actually excited to check the waste tracker now; it's like a daily win."
Sarah Lee
Operations Lead, Daily Drip Cafe Franchise in Portland
Simple 3-Step Process
Discovery Chat
We hop on a call to unpack your daily grind—peak hours, pain points like inventory hiccups, and how data flows in your shop right now.
Custom Blueprint
Our team designs a dashboard tailored to your workflow, integrating tools like your POS and supplier feeds, with visuals that match your shop's vibe.
Build and Launch
We code it up, test during a mock rush, and roll it out with training so your baristas can use it without missing a beat.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my coffee shop?
Let's be honest, every shop is different, but we typically wrap up the build in 4-6 weeks. That includes our initial discovery call where we dive into your setup—like how you handle morning rushes or track syrup usage. We then prototype key features, such as real-time inventory views, and iterate based on your feedback. Testing happens in phases to mimic your busiest shifts, ensuring it integrates seamlessly with your POS without disrupting service. Once live, we provide hands-on training. It's not rushed; we prioritize getting it right so you see value fast, like cutting stock checks by half right away.
Will this work with my existing POS and inventory tools?
Absolutely, we're all about making your current setup shine. If you're using something like Square, Lightspeed, or even a basic inventory app, our team engineers deep, two-way integrations that pull data in real-time. For example, if your POS logs a latte sale, the dashboard instantly updates stock levels for milk and espresso. No more manual entries that lead to errors during peak hours. We've done this for dozens of coffee spots, handling everything from legacy systems to modern ones. If there's a quirky tool, we custom-code the connection. You're not locked into new subscriptions—just enhanced visibility into what you already have.
What kind of data insights can I expect for customer experience?
Think of it as turning your customer interactions into a roadmap for better service. Our dashboards highlight patterns like peak wait times or popular add-ons, helping you tweak operations for smoother flows. For instance, if data shows lines building up at 8 AM due to slow brew times, you can adjust staffing proactively. We also track loyalty metrics, such as repeat visit rates, to personalize offers—like suggesting a free pastry for regulars. This leads to happier customers and a 15-20% uplift in satisfaction scores, based on what our clients report. It's actionable, not just numbers; we build in simple visuals so even non-tech baristas can spot trends and make on-shift decisions.
How do you ensure the dashboard handles our busy periods without slowing down?
We design for the chaos of coffee shop life—rushed mornings and all. Using robust frameworks, we build scalable systems that handle spikes, like 300 transactions in an hour, without a hitch. Our own platforms have powered high-traffic apps, so we stress-test yours against simulated rushes. Features like offline caching mean it works even if Wi-Fi dips, syncing later. Short answer: it's production-ready, not a fragile template. Clients tell us it feels as reliable as their espresso machine, keeping data fresh without bogging down your operations or devices.
Is this more cost-effective than off-the-shelf dashboard tools?
You're probably thinking subscriptions add up quick— and they do, especially with add-ons for custom views. Our approach is one-time build with ownership, slashing those recurring fees by 70% over time. For a mid-sized coffee shop, off-the-shelf might run $200-500 monthly, plus integration headaches. We deliver a tailored system for a fixed project fee, integrating everything into one owned asset. No ongoing 'chaos' of multiple logins. Plus, the ROI hits fast: one client recouped costs in three months through reduced waste and smarter stocking. It's an investment in efficiency, not endless rentals.
Can non-technical staff like my baristas use this dashboard?
Yes, we make it intuitive, like reading your daily menu board. No coding needed—just a clean interface with big visuals for sales trends or stock alerts. During setup, we customize it to your team's needs, like color-coded warnings for low beans that pop up on any tablet. We include quick training sessions, often just 30 minutes, with cheat sheets for common tasks. Baristas love it because it empowers them without overwhelming—spot a queue building? Adjust on the spot. We've seen adoption rates over 90% in similar shops, turning data into a team tool, not a manager-only burden.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.