Stop Guessing Student Progress Gain Crystal-Clear Visibility into Outcomes
We understand the frustration of scattered data across LMS platforms, enrollment sheets, and manual score trackers. You're not alone—many test prep leaders we've worked with felt buried under it all. Our custom dashboards bring everything together, giving you real-time insights that boost pass rates by up to 25% and scale your programs effortlessly.
Join 150+ education businesses with actionable student insights
The "Data Blindspot" Problem
Scattered data silos from LMS, quiz platforms, and attendance apps halting quick interventions for at-risk test prep students
Manual tracking of mock test scores for SAT, GRE, and LSAT sections eating up instructor time during peak prep seasons
No clear view of enrollment trends and completion rates across multiple cohort-based courses like bootcamps or certification tracks
Struggling to measure personalized tutoring impact on pass rates for high-stakes exams like bar or board certifications
Scaling online prep programs for vocational skills without reliable analytics on learner engagement and skill acquisition metrics
Instructors juggling spreadsheets for grading rubrics and progress reports instead of focusing on interactive lesson delivery
Our Custom Dashboards: Built for Your Test Prep Workflow
With over 10 years building AI solutions for education, we've helped test prep companies like yours turn chaotic data into strategic advantages.
Why Choose Us
Imagine a dashboard that feels like an extension of your classroom—tailored precisely to track SAT prep enrollment, monitor weekly practice test improvements, and forecast program scalability. We start by mapping your unique challenges, like integrating data from Zoom sessions and Quizlet results. No off-the-shelf templates here. We code everything from scratch, ensuring seamless connections to your LMS and CRM. The result? A unified view that empowers data-driven decisions, from tweaking lesson plans to optimizing tutor assignments. We've seen this transform overwhelmed teams into confident leaders, just like the prep centers we partnered with last year.
What Makes Us Different:
Unlock Informed Decisions That Drive Student Success
Real-Time Visibility into Learner Progress
Real-Time Visibility into Learner Progress: See mock test scores, quiz completion rates, and engagement metrics update instantly for exams like the GMAT or TOEFL. Spot trends early—like a 15% dip in algebra retention or vocabulary mastery—and intervene with targeted drills within 24 hours. This isn't just data; it's the key to lifting pass rates by up to 25% and keeping students motivated through their intensive prep journey.
Actionable Insights for Scalable Programs
Actionable Insights for Scalable Programs: Track enrollment growth, retention, and cohort progression across GRE, LSAT, and MCAT courses in one glance over quarterly cycles. Our dashboards reveal bottlenecks, such as high dropout in virtual sessions due to low interactive module completion, helping you refine offerings before the next enrollment wave. Clients report 30% faster program expansions without the guesswork, achieving 20% higher course completion rates.
Empower Instructors with Personalized Data
Empower Instructors with Personalized Data: Provide tutors with individual student dashboards showing strengths in areas like critical reading and gaps in quantitative reasoning, pulled from adaptive learning platforms. No more sifting through emails or files. This focused approach has helped teams reduce admin time by 40% in under three months, freeing them to coach effectively and boost overall pass rates by 15-20%.
What Clients Say
"Before AIQ Labs, we were drowning in Excel sheets for tracking SAT mock test scores across reading, math, and writing sections—our team spent 10+ hours weekly just compiling data from disparate quiz tools. Now, the custom dashboard shows real-time progress for 200+ high school students, including engagement heatmaps, and we've improved our average score by 120 points in six months. It's like having an extra instructional coach on staff."
Sarah Jenkins
Director of Curriculum, Apex Test Prep
"Scaling our online LSAT program to 500+ learners meant dealing with fragmented data from Zoom attendance, practice question banks, and LMS exports. Their dashboard integrated everything seamlessly within two weeks, helping us identify weak spots in logic games and reading comprehension early via predictive analytics. Retention jumped 18% last quarter, with a 12% increase in diagnostic scores—game-changer for our small team of seven instructors."
Mike Rivera
Operations Lead, LogicMasters Academy
"We run MCAT prep for 150 med students annually, and visibility into study habits like biochemistry module pacing was nonexistent before. After implementing their solution in one semester, we now forecast success rates accurately using AI-driven trend lines and adjust CARS or bio modules on the fly based on weekly check-ins. Cut our instructor burnout in half by reallocating 15 hours per week; worth every penny for sustaining our program's quality."
Dr. Elena Torres
Founder, MedPath Prep
Simple 3-Step Process
Discovery Session
We dive into your test prep workflows, from student onboarding to outcome tracking, to understand pain points like data silos in your current setup.
Custom Design & Build
Our engineers craft a tailored dashboard, integrating your LMS, enrollment tools, and analytics—ensuring it fits your exact needs without generic features.
Deployment & Training
We launch the system, train your team on using insights for decisions, and provide ongoing support to refine as your programs evolve.
Why We're Different
What's Included
Common Questions
How do your dashboards integrate with our existing test prep tools?
We understand the patchwork of tools in test prep—think Quizlet for flashcards, Zoom for live sessions, and spreadsheets for scores. Our team starts with a deep audit of your setup, then builds secure, two-way API connections to pull data into one dashboard. For instance, we've integrated with platforms like Khan Academy and custom CRMs, ensuring real-time updates without manual uploads. This creates a single source of truth, reducing errors and saving your instructors hours each week. The process is collaborative; we test every integration to match your workflow perfectly, so you're not wrestling with clunky imports.
What specific KPIs can we track for student outcomes?
In test prep, success hinges on metrics like practice test improvements and retention rates. Our custom dashboards let you monitor everything from average score gains (e.g., +50 points in math sections) to engagement hours per student. We tailor KPIs to your programs—tracking LSAT logic drills or MCAT bio retention, for example. You'll get visualizations showing trends over time, plus alerts for students below benchmarks. We've helped companies spot patterns, like 20% higher retention with interactive modules, turning data into actionable tweaks that directly lift pass rates. It's all about focusing on what moves the needle for your learners.
How long does it take to build and launch a custom dashboard?
We know time is critical in education, especially with testing seasons looming. From our initial consultation, a full custom dashboard typically takes 6-8 weeks, depending on complexity. This includes discovery (1-2 weeks), design and coding (3-4 weeks), and testing with your team (1-2 weeks). For a test prep company like yours, we prioritize quick wins, like a prototype for score tracking in the first month. Our agile approach means you see progress early—no endless waits. Past clients, such as a SAT center, went live just before fall enrollments, immediately gaining visibility that informed their curriculum adjustments.
Is the dashboard scalable for growing test prep programs?
Absolutely—scalability is core to what we do for education businesses. As your programs expand from 50 to 500 students, our dashboards handle the load without slowdowns, built on robust cloud frameworks. We've designed them to auto-scale, integrating new courses or test types seamlessly. For example, a client scaling their GRE offerings saw no performance dips when enrollment doubled. You own the system, so updates are straightforward, and we include growth forecasting tools to predict needs. This means you focus on teaching and outcomes, not tech limitations holding back your scalable learning goals.
How do you ensure data security for student information?
Student data privacy is non-negotiable in education. We adhere strictly to FERPA and GDPR, encrypting all data in transit and at rest. Our custom builds avoid third-party vulnerabilities by owning the entire stack—no risky no-code plugins. We conduct regular audits and role-based access, so only authorized tutors see relevant info, like individual progress reports. In one project for a med school prep firm, we implemented anonymized analytics to track group trends without exposing personal details. Your peace of mind is key; we provide full transparency on security measures and can customize further for your compliance needs.
Can we customize the dashboard for multiple test types?
Yes, we make it fully adaptable to your diverse offerings. Whether you're prepping for SAT, ACT, or professional exams like the bar, we design modular dashboards with switchable views. For instance, toggle between verbal score trackers for English tests and quantitative ones for math-heavy exams. This setup lets instructors access tailored insights quickly. A client running multi-test programs cut navigation time by 50%, allowing more focus on personalized coaching. We iterate based on your feedback, ensuring it evolves with your curriculum—no one-size-fits-all here.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.