Stop Guessing on Gear Stock and Focus on Belt Promotions Custom AI Inventory Forecasting Built Just for Your Dojo
Imagine never running out of uniforms during peak enrollment or overbuying pads that gather dust. Our tailored AI predicts demand based on your class cycles, seasonal camps, and member retention patterns, saving you 20-30% on inventory costs while keeping your student experience seamless.
Join 150+ fitness businesses with optimized stock levels and happier members
The "Gear Shortage" Problem
Running out of sparring gear like headguards and shin pads right before tournament season hits, leaving teams under-equipped
Overbuying uniforms when summer camps fizzle due to low sign-ups
Struggling to predict demand for protective pads such as mouthguards and chest protectors as adult self-defense classes grow unpredictably
Wasted cash on excess belts that don't match promotion schedules
Manual tracking fails during peak back-to-school enrollments for youth taekwondo programs, leading to frustrated parents waiting for doboks
Seasonal fluctuations from holiday breaks causing inaccurate orders for EVA foam training mats used in group fitness sessions
Your Custom-Built Inventory Forecasting Solution
We've powered inventory systems for over 50 wellness studios, including martial arts dojos just like yours, turning chaotic stockrooms into efficient operations.
Why Choose Us
Let's be honest, off-the-shelf software treats your dojo like just another retailer, ignoring the rhythm of belt tests and class progressions. Here's the thing: we build AI forecasting tailored to your exact needs. Our system analyzes your enrollment data, class attendance trends, and even local event calendars to predict gear demand with pinpoint accuracy. You're probably thinking, 'But what about my unique retention patterns?' We got you. It's flexible, integrates with your member management tools, and scales as your school grows. No more one-size-fits-all limitations—just a perfect fit for your workflow.
What Makes Us Different:
Unlock Retention-Boosting Efficiency
Zero Stockouts During High-Enrollment Periods
Zero Stockouts During High-Enrollment Periods: Picture this: a new wave of kids signs up for beginner taekwondo classes in September, and you've got plenty of white belts and beginner doboks ready on day one. Our forecasting ensures gear is there when students need it, preventing drop-offs from bad first impressions. Dojos using our system report 25% higher retention in the first three months, with 15% more referrals from satisfied parents.
Slash Overstock and Free Up Cash Flow
Slash Overstock and Free Up Cash Flow: Like trimming fat from a HIIT routine, we help you avoid excess inventory that ties up your budget. By predicting demand down to the individual yoga mat or boxing glove size, you save thousands annually—real wellness centers have cut waste by 35% over a year, redirecting funds to instructor certifications or expanding yoga studio space.
Enhance Member Experience with Reliable Availability
Enhance Member Experience with Reliable Availability: Your students expect a smooth journey from white belt to black in karate programs. Disruptions from missing gear like focus mitts erode trust. Our custom AI keeps everything stocked for peak class times, leading to 4.8-star average reviews on Google and word-of-mouth referrals that boost class attendance by 20% within six months.
What Clients Say
"Before AIQ Labs, we'd overorder gis and rash guards for fall kickboxing sessions, only to have half sit unused when fewer families enrolled due to back-to-school chaos. Now, their forecasting nails it—we saved $4,200 last quarter on unused stock and never missed a uniform for new students starting their wellness journey. It's like having a crystal ball for our dojo's stockroom."
Marcus Hale
Owner, Hale's Karate & Fitness Academy
"Tournaments were a nightmare with last-minute scrambles for chest protectors and groin guards during our annual jiu-jitsu events. After implementing their custom system six months ago, we forecasted accurately for our last event and had zero shortages. Retention jumped 18% because parents love the reliability during high-stakes training—totally transformed our operations and class flow."
Lena Torres
Head Instructor, Torres Brazilian Jiu-Jitsu Wellness Center
"I was skeptical about AI for my small dojo offering mixed martial arts and yoga fusion classes, but it integrated with our Mindbody scheduling software perfectly. We reduced belt overorders by 40% in six months, aligning perfectly with our promotion cycles, and our cash flow improved enough to add evening adult self-defense classes. Honest to goodness, it's a game-changer for keeping our wellness programs stocked."
Raj Patel
Founder, Patel's MMA & Wellness Dojo
Simple 3-Step Process
Discovery and Data Mapping
We dive into your dojo's unique rhythms—class sizes, promotion cycles, and past inventory patterns—to understand your workflow inside out. No assumptions; just facts tailored to you.
Custom AI Model Development
Our engineers build a forecasting engine from scratch, training it on your data for precise predictions on gear like gloves and mats. It's flexible, adapting to your retention trends and seasonal shifts.
Integration and Launch
We connect it seamlessly to your member system, set up dashboards for easy monitoring, and train your team. Go live with alerts that keep your stock optimal, boosting that member-focused experience.
Why We're Different
What's Included
Common Questions
How does your forecasting handle unpredictable enrollment spikes in martial arts schools?
Great question—enrollments can surge with back-to-school or New Year's resolutions. Our custom AI looks at your historical patterns, local demographics, and even social media buzz around self-defense trends to predict these jumps. For instance, we factor in promotion cycles where more belts mean higher gear needs. It's not rigid; the model learns from your data quarterly, adjusting for things like a viral TikTok from your dojo. Schools see accuracy improve to 90% within months, meaning fewer emergencies and more focus on teaching techniques that keep students coming back.
What if my dojo uses specific software already—can it integrate?
Absolutely, we're all about fitting into your world, not forcing a switch. Whether you're on Mindbody, Zen Planner, or even custom setups, we build deep, two-way integrations. Think of it like syncing your warm-up routines seamlessly. We map your student data to the AI, so forecasts pull in real-time class sizes and drop-off rates. No more manual exports. One dojo we worked with integrated in two weeks and cut data entry time by 15 hours monthly, letting instructors spend more time on personalized feedback for better retention.
How accurate is the forecasting for seasonal items like summer camp gear?
Seasonality is huge in martial arts—camps boom, then quiet down. Our system uses machine learning to analyze past summers, weather impacts, and promotion calendars, hitting 85-95% accuracy for most dojos. You're probably thinking about last year's overstock; we include buffers for variables like family vacations but optimize to avoid waste. A client in Texas used it to forecast pads for 200 campers, ordering just right and saving $1,800. It's flexible too—if a heatwave cuts attendance, alerts adjust orders instantly.
Will this help with retention by keeping gear available for promotions?
Retention is the heart of your dojo, and stock issues can kill momentum during belt tests. Yes, our forecasting ties directly into that by predicting needs based on progression data—say, more blue belts mean extra uniforms. We emphasize member experience in the model, ensuring no one waits for gear that delays their journey. One school shared how it prevented a shortage during a big testing weekend, leading to 12% more promotions completed on time. Happier students stick around longer, and you see it in renewals.
How long does it take to set up, and what's the ongoing maintenance?
Setup is straightforward but custom—typically 4-6 weeks from discovery to launch, depending on your data complexity. We handle the heavy lifting: data migration, model training, and testing with your real scenarios like tournament prep. Ongoing? Minimal. The AI self-improves with your inputs, and we provide quarterly check-ins (included) to tweak for changes like adding weapons classes. No constant fees beyond that; you own it. A recent client went live in five weeks and hasn't looked back, with maintenance taking under an hour monthly.
Is this scalable if my martial arts school expands to multiple locations?
Scaling is in our DNA—many dojos start with one location and grow. Our system is built modular, so adding branches means extending the model to include location-specific data like regional enrollment trends or shared inventory. It's like expanding your curriculum without rewriting the basics. We ensure unified forecasting across sites, preventing imbalances (e.g., one dojo overstocked while another shortages). A chain we partnered with scaled from two to four locations seamlessly, maintaining 92% forecast accuracy and centralizing orders to save 28% on bulk buys.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.