Stop Losing Hours Chasing Down Prototype Invoices Custom AI Automation That Pays for Itself in Weeks
Imagine reclaiming 15+ hours per week from manual billing drudgery, while slashing errors that delay your next big fabrication run. Our tailored systems turn invoice chaos into seamless cash flow.
Join 250+ businesses with streamlined operations and faster payments
The "Billing Bottleneck" Problem
Manual data entry delays invoicing after custom 3D prototype jobs for architectural mockups, often adding 2-3 days to billing cycles
Inaccurate tracking of material costs for FDM filament and SLA resin invoices, leading to overages of 10-15% on variable print jobs
Missed approvals for subcontractor 3D printing services on construction sites, halting payments and delaying project milestones by up to a week
Error-prone reconciliation between G-code print job logs and vendor bills for custom tooling parts
Wasted time scanning paper invoices from suppliers of CNC machining and 3D printing equipment
Delayed cash flow from slow invoicing, tying up capital needed for investments in industrial-grade 3D printers like large-format FDM systems
Build Your Custom Invoice Automation from the Ground Up
We've engineered AI solutions for 3D printing firms just like yours, handling everything from prototype billing to high-volume manufacturing runs
Why Choose Us
Let's be honest, off-the-shelf tools just don't cut it when your workflows involve unique 3D print specs and variable material costs. At AIQ Labs, we dive into your exact process—mapping out how you track filament usage, approve custom designs, and bill clients for rapid prototyping. Then, we craft a bespoke AI system that automates it all. No cookie-cutter nonsense. It's like pouring a custom foundation for your operation: solid, scalable, and built to last through your busiest production cycles. You're probably thinking, 'This sounds too good.' But we've seen it transform billing from a headache to a hands-off powerhouse.
What Makes Us Different:
Unlock Real ROI with Proven Time and Cost Savings
Save 15-20 Hours Weekly on Billing Tasks
Save 15-20 Hours Weekly on Billing Tasks: Imagine your team ditching tedious spreadsheets for tracking ABS filament and UV resin invoices, and instead fine-tuning layer heights for optimal structural prototypes. Our AI captures data from slicer outputs and validates against job specs, freeing admins to monitor extrusion quality on the shop floor. For a mid-sized 3D fabrication shop handling construction models, that's $5,000+ monthly labor savings—fund that new resin printer upgrade without breaking a sweat.
Achieve 3x Faster Month-End Closes
Achieve 3x Faster Month-End Closes: Reconciling prototype job sheets with bills for custom jigs and fixtures? It's as mismatched as a warped build plate—slow and error-filled. Our AI matches them using 3D-specific terms like infill density and support structures, slashing close times from 3-5 days to just hours. Clients in modular construction report 40% efficiency gains, converting slow payments into quick cash for sourcing high-strength filaments.
Reduce Errors by 95%, Boosting Client Trust
Reduce Errors by 95%, Boosting Client Trust: A single misentered cost for photopolymer resin can throw off an entire scale model for site planning. Our machine learning cross-checks against print logs for bed adhesion metrics and cure times, ensuring pinpoint accuracy. This isn't just fixing mistakes—it's empowering your team to bid on bigger prefab projects confidently, with billing that's bulletproof. See ROI in under 3 months as error-free invoices speed up repeat contracts.
What Clients Say
"Before AIQ, invoicing for our custom 3D-printed rebar mockups was chaos—two full days weekly matching Cura slicer exports with steel filament supplier bills. Now, automation handles it in under an hour, saving us $12K last quarter on admin overtime and letting us scale up for more bridge prototype jobs."
Mike Harlan
Operations Manager, ProtoFab Modular Manufacturing
"We do on-site 3D printing for remote construction sites, and chasing approvals for PLA material invoices was stalling our workflow. Their setup integrates with our Autodesk field apps, cutting billing errors by 80% in the first month and getting us paid two weeks faster—critical for cash flow when sourcing filament during rainy season builds."
Sara Jenkins
Finance Lead, BuildPrint Site Fabrication
"I was doubtful about AI in our small shop doing 3D prototypes for HVAC ductwork, but it pulls data straight from PrusaSlicer and auto-generates invoices post-print. No more manual entry after 12-hour nylon jobs. We've ramped up to 20% more contracts without extra staff, all thanks to seamless billing."
Tom Reyes
Owner, Precision Layer Prototyping Services
Simple 3-Step Process
Discovery and Workflow Mapping
We start by auditing your 3D printing operations—reviewing how you handle prototype quotes, material tracking, and billing cycles. This ensures our automation fits your unique setup like a perfectly calibrated print bed.
Custom AI Design and Build
Our engineers code a tailored system that captures invoice data, runs approvals based on your project rules, and syncs with tools like QuickBooks or your CAD platform. It's all custom—no rented templates here.
Testing, Launch, and Optimization
We test rigorously with your real 3D job data, launch seamlessly, and monitor for tweaks. You'll see immediate time savings, with ongoing support to scale as your manufacturing grows.
Why We're Different
What's Included
Common Questions
How does this automation handle variable costs in 3D printing, like different filament types?
Great question—3D printing isn't one-size-fits-all, with resins and filaments varying wildly in price per job. Our custom AI is trained on your specific material catalogs and historical print data. It automatically calculates and allocates costs based on layer usage, waste factors, and supplier quotes. For instance, if you're switching from PLA to ABS for a construction prototype, the system pulls real-time rates and flags any discrepancies. This eliminates manual adjustments that eat into your week. We've built this for shops running multiple printers, ensuring accuracy even in high-mix environments. The result? Invoices that match your actual output, reducing disputes and speeding payments. Setup takes just a couple of sessions to map your inventory, and it evolves as you add new materials.
What's the typical timeline to get this up and running for our 3D service business?
You're probably thinking speed is key in manufacturing, and you're right. For most 3D printing operations, we deliver a fully functional system in 4-6 weeks. Week one is discovery: we shadow your team to understand workflows, like how invoices tie into print job tickets. Then, 2-3 weeks for building and testing with your data—ensuring it handles everything from small prototypes to large-scale parts. Launch includes training, so your staff is billing autonomously right away. Post-go-live, we optimize based on real usage. One client, a mid-sized 3D firm, went live in under a month and saw 15 hours saved immediately. It's field-tested to minimize disruption during your busy cycles.
Will this integrate with our existing tools like AutoCAD or our ERP for print jobs?
Absolutely, integration is our bread and butter. We don't force you into new software; instead, we create secure, two-way connections to what you already use. For 3D printing, that means pulling job specs from AutoCAD or your slicer like Cura, matching them to incoming invoices for precise billing. If you're on an ERP like Fishbowl for inventory, our AI syncs material usage data automatically. No more rekeying numbers from print logs to bills. We've done this for construction-focused 3D services where accuracy is non-negotiable—think structural components where a billing error could delay a build site. It's all custom-coded for reliability, with fallback options if APIs glitch. Clients tell us it feels like one seamless tool, boosting efficiency without the usual headaches.
How secure is this for sensitive 3D design and invoice data in manufacturing?
Security is paramount in construction and manufacturing, especially with proprietary 3D designs. We build with enterprise-grade encryption from the ground up—data in transit and at rest uses AES-256, compliant with standards like GDPR and ISO 27001. Access is role-based: shop floor techs see only approvals, while finance gets full views. Our systems log every action for audits, crucial for subcontractor billing in big projects. Unlike cloud rentals with shared vulnerabilities, you own this outright, hosted on your preferred secure infrastructure. We've secured solutions for 3D firms handling defense prototypes—no breaches in years. Regular penetration testing keeps it tight. Here's the thing: it's designed to protect your IP as fiercely as you guard your print files.
What kind of ROI can a 3D printing service expect from this?
ROI is what drives practical manufacturing pros like you, so let's talk numbers. Based on our deployments, expect payback in 2-4 months. A typical 3D service with 10-20 jobs weekly saves 15-25 hours on billing— at $50/hour labor, that's $3,000-$6,000 monthly. Add reduced errors (saving 5-10% on disputes) and faster payments (improving cash flow by 20 days), and it compounds. One client recouped costs in six weeks by cutting overtime during a rush of architectural models. We track metrics from day one, showing efficiency gains in your dashboard. Long-term, it scales with your growth, preventing costs from ballooning as print volumes rise. It's not hype—it's field-tested savings that let you invest in better printers instead of paperwork.
Can this scale if our 3D printing business expands to more locations or services?
Scaling is in our DNA—we build for growth, not limits. Start with your current setup, say a single shop handling prototypes, and our architecture expands effortlessly to multi-site operations or added services like CNC integration. The AI learns from usage, adapting to new invoice types (e.g., from laser sintering suppliers) without full rebuilds. We've scaled systems for manufacturing firms doubling output in a year, maintaining speed even at 100+ weekly invoices. It's modular: add features like multi-currency for international construction bids as needed. No vendor lock-in means you control the pace. Clients appreciate how it grows with them, avoiding the rework of piecing together tools later.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.