Stop Losing Hours to Manual Invoicing After Every Job Reclaim Your Time and Boost Cash Flow
General contractors waste an average of 15 hours per week on invoicing tasks alone, leading to delayed payments and strained client relationships. Our custom AI automation slashes that to under 2 hours, delivering an ROI of 300% in the first year through seamless integration with your field tools.
Join 250+ businesses with streamlined invoicing and faster payments
The "Invoice Delays" Problem
Chasing handwritten timesheets from field crews for completed kitchen renovations delays billing by up to 5 days, per NAHB data
Manual entry of lumber and fixture costs from Home Depot receipts leads to overbilling disputes on new home builds
Forgotten change orders for custom cabinetry in kitchen remodels cause revenue leaks of 10-15% and delayed subcontractor payments
Scattered notes from job site apps on roofing shingle upgrades or plumbing fixture swaps make it impossible to invoice accurately for extras
End-of-month reconciliation of labor hours for framing and drywall crews across multiple sites eats into your family time, averaging 8 hours per close
Client follow-ups for partial payments on ongoing bathroom tile installations disrupt project momentum and delay material reorders
Our Custom-Built Invoice Automation Transforms Your Workflow
With over a decade architecting enterprise-grade systems for construction firms, we've helped contractors like you eliminate invoicing bottlenecks with proven, tailored AI solutions.
Why Choose Us
Imagine your invoicing process running like a well-oiled crew on a tight deadline—no more manual drudgery. At AIQ Labs, we engineer custom AI systems that pull data directly from your job site apps, QuickBooks, and CRM, automating everything from timesheet capture to final invoice delivery. Built for your exact workflow, not some off-the-shelf template, this unified platform ensures every dollar earned on a framing job or electrical install flows straight to your books. We've seen contractors recover thousands in lost revenue, all while scaling without adding headcount.
What Makes Us Different:
Unlock Quantifiable Gains Tailored to Your Operations
Save 12+ Hours Weekly on Administrative Tasks
Save 12+ Hours Weekly on Administrative Tasks: Automate pulls from field apps for siding installations or HVAC installs, eliminating dusty log entries and supplier reconciliations. Per Construction Industry Institute benchmarks, this yields 35% productivity gains, converting admin time to on-site work like framing new additions.
Achieve 300% ROI Through Faster Cash Flow
Achieve 300% ROI Through Faster Cash Flow: Secure payments 25 days faster on average for projects like deck constructions, easing cash gaps between lumber deliveries and payouts. For a mid-sized remodeler handling 20 jobs yearly, recover $150,000 in capital to fund tool upgrades without bank loans—equivalent to a full-time estimator.
Eliminate Errors and Build Stronger Client Ties
Eliminate Errors and Build Stronger Client Ties: AI verifies labor for electrical rough-ins, material for flooring installs, and change orders against original bids, cutting disputes by 90%. Deliver precise invoices for patio expansions that showcase delivered value, driving 20% more referrals from satisfied homeowners in competitive markets.
What Clients Say
"Before AIQ Labs, Fridays were lost piecing together invoices for shingle replacements and gutter installs—hours that cut into family weekends. Now, automation handles it all; we saved 10 hours weekly last quarter, with payments arriving 14 days faster, ensuring our roofing subs get paid promptly without delays."
Mike Rivera
Owner, Rivera Roofing & Gutters, serving the Phoenix metro area
"QuickBooks integration was effortless, and the AI flagged a $2,500 overcharge on porcelain tile and vanity costs for a master bathroom remodel that nearly lost us the client. Setup took three weeks, and our office team now processes double the invoices for kitchen flips without extra hours."
Sarah Chen
Operations Manager, Chen Home Renovations, specializing in Bay Area flips
"Manual entries for wiring runs and panel upgrades in our electrical subcontracts were overwhelming. The system auto-pulls from our Procore app, dropping billing errors to zero in Q1—we turned around cash flow so well, we onboarded two apprentice electricians for expansion jobs without budget strain."
Tom Harlan
Lead General Contractor, Harlan Construction Services, based in Denver suburbs
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily operations, from job site logging to client handoffs, to map every invoicing touchpoint. This ensures our solution fits your unique process like a custom-fitted tool belt.
Custom AI Design and Integration
Our engineers build and connect the AI directly to your existing tools, testing rigorously to handle real-world scenarios like variable labor costs on remodels. Expect a prototype within two weeks.
Deployment, Training, and Optimization
We roll out the system with hands-on training for your team, then monitor and refine based on live data from your first few jobs, guaranteeing smooth adoption and immediate time savings.
Why We're Different
What's Included
Common Questions
How does this automation handle variable costs like fluctuating lumber prices on remodel jobs?
Our custom AI integrates directly with your supplier APIs and job management tools to pull real-time pricing data, automatically adjusting line items on invoices. For instance, if lumber costs spike mid-project, the system flags it and recalculates totals before approval. We've built this for contractors facing volatile material markets, ensuring accuracy without manual updates. Setup involves mapping your common cost categories—like framing or fixtures—during discovery, and it typically pays for itself in the first big job by preventing underbilling. Clients report 20% fewer disputes thanks to this precision.
What if my team isn't tech-savvy—will they be able to use the system on job sites?
Absolutely, we design for the field, not the boardroom. The interface is mobile-first, with simple taps on tablets to log hours or upload photos of completed wiring. Training is hands-on, just one session per crew member, focusing on their daily routines like ending a shift. For a recent plumbing contractor client, we customized voice inputs for hands-free use during installs. No steep learning curve—your foremen get up to speed in days, and we provide cheat sheets tied to specific tasks like pipe fittings. This keeps adoption high, with 95% usage rates in our deployments.
Can this integrate with my existing software like Buildertrend or Jobber?
Yes, we specialize in deep, bidirectional integrations that make your tools work as one. For Buildertrend users, our AI pulls job progress and subcontractor data directly, then pushes approved invoices back in. We've connected to over 20 home services platforms, ensuring no data silos. The process starts with an API audit to map fields—like labor codes or material SKUs—taking about a week. One general contractor saw their end-of-day data entry drop from 3 hours to 15 minutes. If your setup is unique, we custom-code the bridges for flawless sync, avoiding the breakage common in generic connectors.
How secure is the system for handling sensitive client and financial data?
Security is non-negotiable in home services, where you're dealing with homeowner details and payment info. We build with enterprise-grade encryption, SOC 2 compliance, and role-based access so only authorized crew leads see job-specific data. For example, subcontractors view only their invoices, not full project budgets. Our systems undergo regular penetration testing, and we've never had a breach in 50+ deployments. Data stays on your owned platform, not rented clouds, giving you full control. Contractors appreciate the audit trails for lien disputes, ensuring everything's traceable and protected against industry risks like theft of intellectual property on custom designs.
What's the timeline and cost for implementing this for a small contracting firm?
For a firm with 10-20 employees, we deliver a fully functional system in 4-6 weeks, starting with a free consultation to scope your needs. Costs are fixed-project based, averaging $15,000-$25,000 depending on integrations—like adding Procore for larger jobs— with no hidden fees or subscriptions. This includes build, testing on sample invoices from your past remodels, and two months of optimization. ROI hits quickly: one client recouped costs in two months via faster payments on kitchen projects. We offer phased rollout if budget's tight, prioritizing high-pain areas like timesheet automation first.
Does this help with compliance issues like retaining walls or permitting fees in invoices?
Definitely—our AI is tailored to flag and include compliance elements automatically. It scans job docs for permits or specs on retaining walls, then appends them as line items with proof attachments. This prevents overlooked fees that could lead to rework or fines. For a landscaping contractor we worked with, it integrated municipal permit APIs to verify and bill accurately, cutting compliance errors by 80%. We customize rules based on your local regs, like California's seismic requirements, ensuring invoices are audit-ready. It's like having a virtual compliance officer, saving hours on reviews and building client confidence in your thoroughness.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.