Stop Losing Hours to Manual Invoice Processing And Reclaim Your Production Floor Focus
Imagine slashing 15-20 hours per week on AP tasks, cutting errors by 40%, and boosting your ROI with a custom system that pays for itself in 3 months.
Join 150+ businesses with streamlined operations and real cash flow wins
The "Invoice Overload" Problem
Manual data entry of supplier invoices delays payments for critical raw materials like rebar and concrete, halting assembly lines and causing costly downtime on construction sites
Shift workers on factory floors overwhelmed by paper invoices from multiple suppliers for CNC parts and welding consumables, leading to overtime chaos and production bottlenecks
Inconsistent data from vendor portals for bulk orders of steel beams or HVAC components results in overpayments and inventory discrepancies on job sites
Month-end reconciliations for subcontractor invoices tie up accountants while production ramps up for new fabrication runs or site pours
Lost invoices from on-site deliveries of lumber or machinery parts disrupt just-in-time inventory tracking, costing thousands in expedited shipping fees
Approval bottlenecks between plant managers and HQ for urgent tool purchases like drill bits or scaffolding slow down critical repairs and project timelines
Custom-Built Invoice Automation That Fits Your Manufacturing Workflow
We've field-tested these systems in factories just like yours, integrating with ERP giants like SAP and Oracle to handle the grit of daily operations.
Why Choose Us
Let's be honest, off-the-shelf tools can't keep up with the ebb and flow of manufacturing—from rush orders to seasonal surges. At AIQ Labs, we build a tailored AI system that starts by mapping your exact process: capturing invoices via mobile scans at the loading dock, auto-extracting data with 99% accuracy even on faded PDFs, and routing approvals to the right shift supervisors. You're probably thinking, 'Will it work with our legacy setup?' Absolutely—we engineer deep integrations that feel like an extension of your shop floor. No more chasing paper trails. Just smooth, efficient cash flow that keeps your machines humming.
What Makes Us Different:
Unlock Time and Cost Wins Built for Manufacturers
Save 15+ Hours Weekly on AP Drudgery
Save 15+ Hours Weekly on AP Drudgery: Imagine your accounting team no longer wasting afternoons manually entering invoices for steel reinforcements or aggregate supplies—our AI processes them in seconds via OCR scanning. That's <span class="gradient">15-20 hours back</span> each week to dive into production variances on assembly lines or negotiate bulk deals with concrete vendors. These efficiency gains deliver positive ROI in under 90 days, converting lost time into measurable profit margins on your next build.
Slash Errors and Overpayments by 40%
Slash Errors and Overpayments by 40%: In the fast-paced world of manufacturing, a mismatched invoice for a pallet of circuit boards or piping fittings can lead to double payments and project delays. Our custom AI automatically cross-checks against POs, receiving reports, and on-site inventory logs, flagging discrepancies before approval. Clients in construction and fabrication report a <span class="gradient">40% drop in errors</span> within the first quarter, boosting margins by avoiding costly audits, disputes, and rework on job sites.
Boost Productivity with Real-Time Insights
Boost Productivity with Real-Time Insights: Say goodbye to waiting on month-end reports to uncover cost overruns in welding rods or drywall supplies. Our system provides instant, mobile-accessible dashboards linking AP trends to key output metrics like throughput rates or square footage completed. It might sound too good, but it's proven in the field—delivering a <span class="gradient">25% productivity lift</span> in 60 days by empowering foremen and site supervisors to prioritize floor operations over paperwork piles.
What Clients Say
""Before AIQ Labs, our warehouse team was swamped with paper invoices every time a truckload of sheet metal arrived— that's easily 10 hours a week just cross-referencing against our shop floor orders. Now, the system seamlessly pulls data from our Epicor ERP and auto-matches to incoming shipments, cutting payment errors on aluminum extrusions by 50% in the first six months. It's like adding an extra accountant who handles the chaos of multi-shift fabrication without breaking a sweat.""
Mike Reynolds
Operations Manager, Precision Metalworks Inc. (Custom Steel Fabricator)
""Running three shifts at our assembly plant, chasing approvals for urgent forklift parts or conveyor belts was a total nightmare—delays often shut down entire production lines for hours. Since implementing AIQ's custom automation, approvals route instantly via mobile alerts to the on-duty supervisor, saving us around 12 hours weekly on admin tasks. The ROI kicked in within two months; we've eliminated overtime for invoice chasing and kept our lines humming during peak auto parts orders.""
Sarah Chen
Finance Director, Apex Auto Components Ltd. (Tier-2 Automotive Supplier)
""Manual invoice handling was destroying our cash flow visibility during high-volume construction seasons, especially with deliveries of lumber and roofing materials hitting the yard unannounced. AIQ's solution integrates dockside scans directly into QuickBooks, automatically flagging duplicate entries for rebar orders before any payment goes out. We've clawed back over $15K in overpayments this fiscal year, and team morale has skyrocketed since we can now forecast inventory for multi-site builds without the constant admin firefighting.""
Tom Vargas
Plant Controller, Vanguard Industrial Builders Co. (Commercial Construction Firm)
Simple 3-Step Process
Discovery and Mapping
We dive into your workflow— from supplier portals to shop floor deliveries— to design a system that mirrors your operations without disruption.
Custom Build and Integration
Our engineers craft the AI from the ground up, linking it to your ERP and mobile tools for seamless data flow across your facility.
Testing, Launch, and Optimization
We test on real invoices, launch with your team, and fine-tune for peak efficiency, ensuring it scales with your production demands.
Why We're Different
What's Included
Common Questions
How does this handle invoices from international suppliers with varying formats?
In manufacturing, dealing with global suppliers means facing everything from metric measurements in PDFs to handwritten addendums. Our custom AI is trained on your specific invoice types—think German machinery vendors or Asian electronics shippers. We use advanced OCR and machine learning to parse even non-standard layouts, extracting details like part numbers and currencies with over 98% accuracy. Then, it auto-converts and flags anomalies for review. Clients in heavy equipment see this cut processing time from days to hours, integrating directly into your ERP to keep international payments on track without manual headaches. It's built to adapt as your supplier base grows, ensuring no delays in your global supply chain.
Will it integrate with our existing ERP like Oracle NetSuite?
Absolutely, and that's where we shine. Unlike plug-and-play tools that offer shallow connections, we engineer deep, two-way integrations with systems like NetSuite, SAP, or Epicor. For a manufacturing setup, this means invoices flow straight from capture to your general ledger, updating inventory costs in real-time as parts arrive. We've done this for shops with complex BOMs, ensuring vendor payments sync with production orders without data silos. The result? No more double-entry errors that inflate your COGS. Setup takes 4-6 weeks, and we include testing to match your exact workflows, like handling work orders tied to supplier deliveries.
What's the typical ROI timeline for this automation?
You're probably thinking about the bottom line—fair enough. In our experience with manufacturing clients, ROI kicks in within 2-3 months. Take a mid-sized fabricator: they saved 18 hours weekly on AP (at $35/hour labor, that's $3,000/month) and recovered $10K in overpayments year one. Our system pays for itself through time savings alone, plus error reductions that protect margins on tight jobs. We calculate your specific ROI during discovery, factoring in your invoice volume—say, 200/month from component suppliers—and scale it to your revenue. Long-term, it's a 5-10x return as efficiency boosts let you take on more contracts without adding headcount.
How secure is the system for sensitive supplier pricing data?
Security is non-negotiable in manufacturing, where supplier pricing can be competitive gold. We build with enterprise-grade encryption (AES-256) end-to-end, ensuring invoice data—from negotiated steel rates to custom tooling costs—stays locked down. Role-based access means only authorized shift leads see approvals, and we comply with standards like SOC 2 and ISO 27001. For one auto parts client, this meant audit-proof trails for every payment, even during supplier disputes. No cloud vulnerabilities here; it's hosted on your choice of secure infrastructure, with regular penetration testing. You're in control, owning the system without third-party risks.
Can it handle high-volume invoice processing during peak production?
Peak seasons—like holiday rushes for consumer goods manufacturers—can flood you with invoices. Our AI scales effortlessly, processing thousands per day without bottlenecking. Built on robust frameworks, it batches high-volume runs from suppliers like packaging firms, auto-matching to POs in under a minute each. A client in electronics assembly handled a 300% spike last quarter seamlessly, saving 25 hours that went back to floor oversight. We design for your peaks, with auto-scaling cloud resources and fallback manual overrides if needed. It's not just automation; it's reliable throughput that keeps your lines moving.
Do I need to train my team on this, and how long does implementation take?
No heavy training required— we make it intuitive for your crew. Foremen get a simple app for approvals, like swiping a forklift receipt. Implementation? 6-8 weeks total: week 1-2 for mapping your process (visiting your plant if needed), weeks 3-5 building and integrating, then 2 weeks testing with your real invoices. One fabrication shop went live without downtime, with just a 1-hour walkthrough. Post-launch, we provide a quick guide and support hotline. It's designed to fit your daily rhythm, from morning deliveries to end-of-shift reconciliations, so your team adopts it naturally.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.