Stop Losing Hours to Manual Invoicing After Every Roadside Repair Automate It All with AI Built for Your Mobile Workflow
Mobile mechanics waste an average of 15 hours per week on invoicing and paperwork, according to industry benchmarks from the Automotive Service Association. Our custom AI solutions reclaim that time, delivering up to 80% reduction in admin tasks and boosting your bottom line with seamless, mobile-first automation.
Join 250+ automotive pros with streamlined operations and faster cash flow
The "Mobile Billing" Problem
Chasing Paper Invoices for Oil Changes and Brake Inspections in Remote Field Locations
Manual Data Entry Errors in Labor Tracking After Brake Jobs, Tune-Ups, and Diagnostic Scans
Delayed Payments from Disorganized Receipts for OEM Parts and Aftermarket Components
Workflow Disruptions When Syncing Shop Management Software During Roadside Tire Repairs
Overlooked Billable Hours for Diagnostic Time and Labor in High-Volume Engine Tune-Ups
Compliance Headaches with Digital Record-Keeping for DOT-Regulated Fleet Brake and Suspension Repairs
Tailored AI Invoice Automation That Fits Your Mobile Mechanic Life
With over a decade of experience optimizing workflows for automotive SMBs, we've helped mechanics like you transition from fragmented tools to enterprise-grade systems that scale with your business.
Why Choose Us
We build custom AI-powered invoice automation directly into your daily grind—from roadside diagnostics to post-repair billing. No more scribbling notes on greasy clipboards or wrestling with clunky apps in a truck cab. Our solution captures data in real-time via mobile scans, auto-populates labor codes for common jobs like alignments or exhaust repairs, and integrates seamlessly with your QuickBooks or shop management software. It's like having a pit crew for your paperwork, ensuring every invoice is accurate, compliant, and sent before you drive away. Proven to cut processing time by 75%, based on benchmarks from mobile service providers.
What Makes Us Different:
Unlock Time and Revenue Gains Built for Mobile Efficiency
Slash Admin Time by 15 Hours Weekly
Slash Admin Time by 15 Hours Weekly: Picture completing a full day of oil changes, alignments, and brake inspections without reconciling paper receipts at closing time. Our AI automates invoice creation directly from your mobile diagnostic tool, allowing you to book 5-10 more jobs per week. Automotive industry reports from SEMA indicate mobile mechanics achieve a 40% productivity surge, converting after-hours drudgery into billable service opportunities.
Boost ROI with 30% Faster Cash Flow
Boost ROI with 30% Faster Cash Flow: Manual invoicing for transmission repairs delays payments by 2-4 weeks, but our integrated system auto-generates and emails bills right after job completion. For a mobile shop servicing 20 alignments and tune-ups weekly, this accelerates $5,000+ in monthly collections. Data from the Automotive Aftermarket Suppliers Association validates ROI in under 3 months via lowered days sales outstanding (DSO) and precise parts billing.
Error-Free Billing for Complex Fleet Work
Error-Free Billing for Complex Fleet Work: Monitoring variable labor hours for corporate fleet exhaust replacements and suspension alignments often sparks disputes over $500+ claims. Our AI cross-checks job codes with OEM supplier APIs, guaranteeing accurate billing for every torque spec and part installed. Fleet mechanics note a 90% reduction in billing disputes, solidifying your status as a trusted partner for high-stakes commercial repairs.
What Clients Say
"Before AIQ Labs, I wasted Saturdays manually entering invoices for transmission rebuilds and tire rotations from crumpled field notes. Now, scanning parts barcodes with my phone auto-generates everything—I've saved 12 hours weekly, and payments for my 15-job weeks arrive in under 7 days. It's essential for keeping my mobile operation ahead in a competitive market."
Mike Reynolds
Owner, Reynolds Mobile Auto Services
"Our team manages urgent brake pad replacements for delivery fleets, and manual invoicing ate into our margins with constant follow-ups on labor hours. AIQ's custom AI streamlined our process by integrating with our QuickBooks and parts supplier API—error rates dropped from 15% to 1.5%, and we're now reconciling fleet accounts in 3-5 days instead of weeks, boosting our net by 20%."
Sarah Patel
Operations Manager, FleetFix Mobile Mechanics
"Running solo with alignments, exhaust repairs, and roadside diagnostics left me buried in paperwork after 10-hour days. AIQ tailored this to my GPS-tracked routes; invoices now auto-send via email during jobs. In Q2, I handled 30% more services without overtime, adding $8,000 in revenue—it's the scalability tool every independent auto pro needs."
Tom Herrera
Independent Mobile Technician, Herrera Roadside Automotive
Simple 3-Step Process
Discovery and Mapping
We dive into your daily routes, common jobs like diagnostics and part swaps, and current tools to map out a custom automation blueprint tailored to mobile challenges.
AI System Build and Integration
Our engineers craft the AI from scratch, linking it to your mobile devices, shop software, and suppliers for seamless data flow without the usual integration headaches.
Testing, Launch, and Optimization
We test on real scenarios like field repairs, launch with full support, and refine based on your feedback to ensure peak performance and ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this work for a mobile mechanic without a fixed shop setup?
Our solution is designed for on-the-move operations. We build AI that runs on your smartphone or tablet, capturing invoice data via camera scans or voice input right after a repair—like a quick alignment or battery swap. It syncs automatically when you're back in range, integrating with your accounting software without needing a desktop. We've helped mechanics in rural areas with poor connectivity by adding offline mode, ensuring nothing falls through the cracks. Setup takes just 2-4 weeks, and it handles everything from parts markups to client signatures digitally. The result? You bill and get paid faster, focusing on wrench time instead of paperwork.
What if my current tools are basic, like just a spreadsheet for tracking jobs?
No problem—we start from wherever you are. Our team audits your setup, whether it's Excel logs for engine diagnostics or paper notes from oil changes, and builds bridges to automate it all. The AI learns your patterns, like common labor times for brake jobs, to pre-fill invoices accurately. Unlike off-the-shelf apps that force you into their format, we customize to your exact needs, adding features like auto-tax calculations for varying state regs. Clients see a 50% drop in manual entry right away, with full ROI in under 90 days. It's enterprise-grade reliability without the big-shop price tag.
Can this handle complex invoices for fleet or commercial clients?
Absolutely. For fleet maintenance—like ongoing contracts for delivery vans—we incorporate multi-line billing, PO matching, and approval workflows tailored to corporate standards. The AI cross-checks against your service history to flag discrepancies, such as mismatched tire specs, preventing disputes. It also generates detailed reports for compliance, like DOT record-keeping. One client, servicing 50+ vehicles weekly, reduced billing disputes by 85% after implementation. We ensure secure, encrypted data handling, and the system scales as your commercial work grows, all built around your mobile rhythm.
How secure is the data, especially with client payment info on the road?
Security is non-negotiable in our builds. We use end-to-end encryption for all data—from roadside scans of credit card details to final invoice sends—meeting automotive industry standards like those from the Auto Care Association. Access is role-based, so only you see sensitive info, and we include audit trails for every entry. For mobile use, offline processing stores data locally until secure upload. We've deployed this for mechanics handling high-value repairs without a single breach. Regular updates keep it ahead of threats, giving you peace of mind while you focus on safe, efficient service.
What's the cost and timeline for getting this set up?
We tailor pricing to your scale—starting around $5,000 for a basic mobile setup, scaling to $15,000+ for advanced fleet features, with clear ROI projections upfront. Timelines are efficient: 1-2 weeks for discovery, 3-4 weeks for build and testing, and launch within 6-8 weeks total. No long-term contracts; you own the system outright. Based on benchmarks, mechanics recover costs in 2-4 months through time savings and faster collections. We include 3 months of support to fine-tune, ensuring it fits like a custom tool chest for your operations.
Will this integrate with my existing parts suppliers or GPS tracking?
Yes, we specialize in deep integrations. For suppliers like O'Reilly or NAPA, our AI pulls inventory data directly via API, auto-matching to your job notes for accurate costing on things like radiator flushes. If you use GPS for route planning, we sync it to timestamp services and calculate travel-inclusive billing. This creates a unified flow—no more double-entry between apps. A recent project for a van-based mechanic linked their tracking to invoicing, shaving 20% off admin time. It's all custom-coded for reliability, avoiding the brittle connections of generic tools.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.