Stop Wasting Hours on Manual Invoice Processing Reclaim 15+ Hours Per Week with Custom AI Automation
In the fast-paced world of moving companies, manual invoice handling from hauls, storage fees, and supplier deliveries drains your team's bandwidth. Our enterprise-grade AI solution automates it all, delivering a proven 300% ROI through reduced errors and accelerated cash flow—tailored precisely to your cross-country operations.
Join 250+ businesses with streamlined invoicing and boosted efficiency
The "Invoice Overload" Problem
Chasing paper invoices from multiple LTL carriers and owner-operators delays your billing cycles by up to 10-15 days per shipment
Manual entry of deadhead mileage, FSC (Fuel Surcharge), and accessorial fees like detention leads to costly disputes with shippers and brokers
Reconciling freight invoices against BOLs (Bills of Lading) and PODs (Proofs of Delivery) eats into your end-of-day dispatch wrap-up
Seasonal surges in household relocations and peak freight volumes overwhelm your accounting team with unorganized supplier bills from drayage providers
Inconsistent formatting from interstate carriers, including varying EDI formats, causes errors in QuickBooks uploads and freight auditing
Delayed approvals for warehouse storage and accessorial charges like liftgate or inside delivery slow down your cash conversion cycle in intermodal operations
Custom-Built AI Invoice Automation: Engineered for Your Moving Operations
With over a decade of experience optimizing workflows for transportation firms, we've helped 150+ logistics operations cut administrative drag by 40%.
Why Choose Us
Like upgrading from a rickety flatbed to a precision-guided semi-truck, our AIQ Labs solution transforms your invoice chaos into a seamless, automated pipeline. We dive deep into your unique setup—integrating with TMS software, scanning PODs from mobile devices, and auto-populating line items for interstate moves. No off-the-shelf templates here; every line of code is crafted to handle your variable rates, multi-stop billing, and compliance needs. The result? A unified system that anticipates delays, flags discrepancies, and pushes approvals faster than a cross-country haul.
What Makes Us Different:
Quantifiable Gains: Time and Cost Savings Tailored to Movers
Save 15-20 Hours Weekly on Processing
Save 15-20 Hours Weekly on Processing: Your team no longer transcribes details from crumpled PODs or juggles spreadsheets for multi-stop LTL routes. Automation handles OCR extraction and validation against TMS data, boosting productivity so dispatchers focus on optimizing backhauls instead of paperwork. Industry benchmarks from ATA show a 65% drop in administrative time for similar 3PL firms.
Unlock 3x ROI Through Faster Cash Flow
Unlock 3x ROI Through Faster Cash Flow: Accelerate freight invoicing from weeks to days, reducing DSO by 18 days on average for cross-border loads. For a mid-sized 3PL with $10M annual revenue, this means $150K+ in annual savings from quicker broker payments and fewer demurrage fees. Our systems ensure 99% accuracy, minimizing chargebacks that plague 30% of over-the-road invoices.
Boost Efficiency with Error-Free Billing
Boost Efficiency with Error-Free Billing: Eliminate manual errors in calculating FSC or verifying pallet weights on reefer trailers, which affect 25% of moving jobs. Custom AI verifies against your carrier contracts and FMCSA regulations, ensuring compliance and shipper trust—translating to a 40% productivity lift across your dispatch and billing teams within the first quarter.
What Clients Say
"Before AIQ Labs, our billing team spent Fridays reconciling invoices from 50+ LTL hauls, often missing FSC details on fuel add-ons. Now, it's all automated—we cut processing from 12 hours to under 2, and our error rate dropped to zero last quarter amid peak cross-country moves. Cash flow has improved noticeably, unlocking $120K in faster receivables during summer season."
Maria Gonzalez
Operations Manager, Swift Relo Services
"We handle hundreds of interstate reefer moves yearly, and invoice mismatches with owner-operator subcontractors were killing us, leading to 15% chargebacks. Their custom setup integrates directly with our TMS via EDI, auto-flagging discrepancies in real-time for hazmat loads. Saved us about 18 hours a week, and we've seen a 25% faster turnaround on broker payments since rollout three months ago."
David Chen, CFO
CFO, Horizon Freight Logistics Inc.
"Manual entry for warehouse storage fees and packing lists was a nightmare during summer rushes with 200+ household relocations weekly. AIQ's solution scans everything from driver-uploaded BOLs and pushes to QuickBooks without a hitch, handling accessorials like white-glove delivery. Our team reclaimed 15 hours weekly, letting us bid on more drayage jobs without adding headcount—ROI hit within two months."
Lisa Patel, Senior Accounting Supervisor
Senior Accounting Supervisor, Apex Intermodal Solutions
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice workflows, from receipt at the warehouse to final payment, identifying bottlenecks like delayed POD matching. This ensures our build aligns perfectly with your moving cycles.
Custom AI Development
Our engineers code a tailored system using advanced frameworks to extract data from diverse sources—emails, apps, even handwritten notes—integrating deeply with your tools for flawless data flow.
Deployment and Optimization
We roll out the solution with hands-on training, then monitor performance over the first month, tweaking for peak efficiency during your busiest relocation periods.
Why We're Different
What's Included
Common Questions
How does this automation handle invoices from multiple subcontractors on a single move?
Our custom AI aggregates data from various sources, like emailed PDFs from haulers or scanned receipts from packers, using intelligent matching algorithms to link them to the master job ticket. For example, it cross-references line items against your TMS for accuracy, auto-generating a consolidated invoice. This reduces manual cross-checking by 80%, ensuring nothing falls through the cracks during complex relocations. We've fine-tuned it for scenarios like multi-stop household goods transports, where subcontractors vary by leg.
What if our moving company uses legacy software for tracking?
No problem—we specialize in bridging old and new systems. Our team creates secure, two-way API integrations with legacy TMS or dispatch tools, pulling data like route details and load weights directly into the automation flow. This eliminates re-entry errors that plague 40% of legacy users in logistics. In one project, we connected a 20-year-old system to modern accounting software, saving a client 12 hours weekly without a full overhaul.
How secure is the system for sensitive client and freight data?
Security is paramount in transportation, so we build with enterprise-grade encryption, role-based access, and audit trails compliant with FMCSA and GDPR standards. Data is processed in isolated environments, with AI models trained only on anonymized patterns. For moving companies, this means protecting details like household inventories or high-value shipments. Our solutions have zero breaches in five years, giving you peace of mind during interstate operations.
Can the automation adapt to seasonal changes in our billing volume?
Absolutely—it's designed to scale effortlessly. During peak moving seasons, the system handles surges up to 5x normal volume without slowdowns, using cloud-based elasticity. We include predictive scaling based on your historical data, like summer relocation spikes, to pre-allocate resources. Clients report 99.9% uptime, ensuring your invoicing doesn't bottleneck even when processing 500+ jobs weekly.
What's the typical timeline for implementing this for a mid-sized mover?
From initial consultation to full deployment, it takes 6-8 weeks for most clients. Week 1-2: Deep dive into your workflows. Weeks 3-5: Development and testing with your sample invoices. Weeks 6-8: Integration, training, and go-live with support. We prioritize quick wins, like automating receipt capture in the first phase, so you see ROI within the first month—often reclaiming 10 hours immediately.
Will this replace our entire accounting team?
Not at all—it's about empowerment, not replacement. The AI handles repetitive tasks like data extraction and basic approvals, freeing your accountants for high-value work like contract negotiations or dispute resolution. In transportation, where accuracy in billing affects client retention, this shift boosts job satisfaction; one client saw team morale rise as manual grunt work dropped by 60%, allowing focus on strategic growth.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.