Stop Losing Hours to Manual Invoicing After Every Job Reclaim Your Week with AI-Powered Automation
Painting crews already save 15+ hours weekly on billing, boosting cash flow by 30% and freeing time for more client relationships.
Join 250+ businesses with streamlined invoicing and faster payments
The "Billing Bottleneck" Problem
Chasing Paint Job Details Across Scattered Notes, Texts, and On-Site Spray Patterns
Manual Color Matching and Material Logging Eating into Downtime, Including Primer Layers and Sheen Finishes
Delayed Invoices After Weather-Hit Exterior Projects, Such as Siding and Trim Work Post-Rain Delays
Error-Prone Billing for Multi-Room Interior Repaints, Including Drop Cloth Usage and Edge Taping Fees
Forgotten Change Orders from On-Site Client Requests, Like Adding Accent Walls or Texture Finishes
Paperwork Overload When Coordinating Subcontractor Paint Supplies, Including VOC-Compliant Formulas and Gallonage Tracking
Our Custom AI Invoice Automation for Painters
With over a decade building enterprise-grade systems for trades like yours, we've streamlined billing for 150+ home service firms.
Why Choose Us
We craft a tailored AI system that integrates directly with your job management tools, capturing every detail from site photos to client approvals. No more piecing together invoices like mismatched paint swatches. Our solution automates the entire process, from estimating primer costs to final billing for trim work, ensuring accuracy and speed. Built on proven frameworks, it scales with your growing crew, delivering a unified dashboard that feels like an extension of your toolkit.
What Makes Us Different:
Unlock Tangible Time and Cost Savings
Save 15 Hours Weekly on Manual Billing
Save 15 Hours Weekly on Manual Billing: Your foremen spend less time typing up invoices after a long day taping edges and rolling walls on kitchen cabinets. Our AI pulls data from job logs and site photos, generating accurate bills in minutes—including precise gallon counts and labor hours. That's time back for bidding new jobs, with industry benchmarks from the Painting Contractors Association showing a 25% productivity boost for painting teams handling 10+ residential projects monthly.
Achieve 30% Faster Payments and ROI
Achieve 30% Faster Payments and ROI: Homeowners pay quicker when invoices arrive polished and precise, no disputes over Sherwin-Williams gallon counts or surface prep fees for trim and molding. Clients report ROI within three months on a $50K annual billing volume, cutting administrative costs by 40% while improving cash flow for buying premium low-VOC paints in bulk from suppliers like Benjamin Moore.
Boost Efficiency with Error-Free Invoicing
Boost Efficiency with Error-Free Invoicing: Eliminate double-entry mistakes that lead to rework on color consultations for living room walls or supply overcharges on brush and roller disposables. Our system verifies details against your workflow, including matching against color swatches and material manifests, saving 10% on operational waste and letting you focus on building lasting client relationships through flawless service on multi-day repaint jobs.
What Clients Say
"Before AIQ, we'd lose half a day every week reconciling invoices from our crew's scribbled notes on residential repaint jobs, especially tracking hours for ceiling textures. Now, it auto-captures everything from the site photos of drop cloths and finished walls, and we've cut billing time from 4 hours to 30 minutes per project. Payments are coming in two weeks faster, letting us take on two extra jobs monthly."
Mike Rivera
Owner, Riverside Painting Pros – Specializing in Bay Area Home Interiors
"Implementing their custom automation was a game-changer for our exterior work on coastal homes. No more manual entries after rainy delays on stucco siding—we just upload the job update with weather logs, and it handles the rest, including prorated labor for prep work. Saved us about 12 hours a week, and our error rate on material billing for latex paints dropped to zero last quarter."
Sarah Chen
Operations Manager, Coastal Coatings Inc. – Experts in Weather-Resistant Exterior Applications
"As a small team handling commercial murals in office lobbies, chasing change orders for custom color blends was killing us. AIQ built something that integrates our digital sketches and client sign-offs directly into invoices, flagging upsells like metallic finishes. We've seen a 25% uptick in repeat business because billing is now hassle-free, with faster turnaround on 5-7 projects per month."
Tom Hargrove
Founder, Urban Brush Painters – Boutique Firm for Custom Interior Murals
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your painting operations, from site assessments to final walkthroughs, identifying exact pain points like tracking custom finishes.
Custom AI Design and Build
Our engineers construct your tailored system, integrating with your tools to automate invoice generation based on real job data.
Testing, Launch, and Optimization
We test on live projects, launch seamlessly, and refine for peak performance, ensuring it adapts to seasonal surges in house painting demands.
Why We're Different
What's Included
Common Questions
How does this automation handle variable costs like custom paint colors?
Our AI system is designed specifically for painters, pulling from your supplier databases to adjust for premium shades or bulk discounts automatically. For instance, if a client requests a specialty eco-paint, it recalculates costs on the fly based on your predefined rates. We've seen this reduce pricing errors by 95% in similar setups. Integration with tools like QuickBooks ensures real-time updates, and we customize the logic to match your workflow—whether you're doing residential touch-ups or commercial overhauls. Setup includes a full audit of your material catalog to make it seamless from day one.
What if my team is not tech-savvy—will they be able to use it?
Absolutely, we prioritize intuitive design for field crews who spend more time with brushes than screens. The system uses simple interfaces, like voice inputs for logging job progress or one-tap approvals from photos. In our deployments for painting firms, 90% of users adapted within a week, with minimal training—just a quick walkthrough on uploading site pics. It's built to feel like your existing job sheets, not a clunky software. We also provide ongoing support to tweak it as your team grows, ensuring everyone from apprentices to foremen stays productive without frustration.
How secure is the data for client invoices and job details?
Security is paramount in home services, where client trust is everything. We use enterprise-grade encryption for all data in transit and at rest, compliant with GDPR and industry standards. Your invoices, including sensitive details like property addresses, are protected with role-based access—only authorized crew see what they need. We've audited our systems against common threats, and in over 200 implementations, zero breaches occurred. Plus, since you own the solution, data stays in your control, not scattered across third-party clouds. We can even add custom features like audit trails for change orders to maintain transparency with homeowners.
Can this integrate with my current job management software?
Yes, we specialize in deep, two-way integrations with popular tools like Jobber, Housecall Pro, or even custom spreadsheets used by many painting businesses. Our team maps your exact workflow—say, syncing completed interior jobs directly to invoice generation—eliminating manual transfers. For a recent client, this cut data entry by 80%. If you're using something niche, we build custom APIs to bridge it seamlessly. The result? A single source of truth where job updates flow straight to billing, saving hours and reducing errors in tracking things like prep time or multiple coats.
What's the timeline for seeing ROI after implementation?
Most painting clients see positive ROI within 1-3 months, with immediate time savings kicking in right after launch. For example, automating invoice creation from job photos can save 10-15 hours weekly from the start, translating to quicker payments and lower admin costs. Industry benchmarks show a 4x return in the first year for similar automations. We track metrics like hours saved and payment speed during onboarding, adjusting as needed. Factors like your project volume influence this—busier firms with frequent residential gigs often hit breakeven faster. Our process includes a post-launch review to optimize for your peak seasons.
Do you offer support after the initial build?
Ongoing support is core to our model—we're partners, not just builders. Post-launch, you get dedicated access to our team for tweaks, like adapting to new paint supplier integrations or seasonal workflow changes. We include 6 months of priority support in the package, with options to extend. Clients report 99% uptime and quick resolutions, often within hours. This ensures your system evolves with your business, whether expanding to commercial stripping or eco-coatings, keeping efficiency high without the hassle of managing it yourself.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.