Stop Losing Hours Chasing Unpaid Invoices After Every Drain Job Automate Billing to Reclaim Your Weekends
Plumbers waste up to 25 hours weekly on manual invoicing, according to industry benchmarks from the Plumbing-Heating-Cooling Contractors Association. Our custom systems deliver ROI in under 3 months, slashing those hours and boosting cash flow by 40%.
Join 150+ businesses with streamlined billing and faster payments
The "Invoice Overload" Problem
Manual data entry errors in logging pipe diameters, fitting types, and repair times after exhausting 12-hour shifts on burst pipe emergencies
Delayed payments from forgetful homeowners post-service
Tracking variable costs for PVC fittings, copper tubing, and labor hours across multiple residential job sites and commercial service calls
End-of-month reconciliation chaos with scattered receipts for van stock inventory like pipe cutters, sealants, and replacement valves
Missed follow-ups on repeat service contracts for apartment complexes requiring routine drain inspections and leak repairs
Overlooked seasonal discounts for loyal customers on water heater maintenance or sewer line cleanings during peak winter freeze seasons
Our Custom-Built Invoice Automation Transforms Your Plumbing Operations
With over a decade of experience engineering AI solutions for service trades, we've helped plumbing firms like yours eliminate billing bottlenecks that kill profitability.
Why Choose Us
We craft enterprise-grade AI systems tailored to your plumbing workflow—from capturing job details on-site via mobile scans to auto-generating invoices with exact material costs and labor breakdowns. No more spreadsheets buried in your truck. Our approach integrates seamlessly with your existing tools like QuickBooks or Housecall Pro, ensuring data flows effortlessly. Proven track record: clients see 60% faster invoicing, turning your service expertise into immediate revenue without the admin drag.
What Makes Us Different:
Unlock Quantifiable Gains for Your Plumbing Business
Reclaim 20+ Hours Weekly
Reclaim 20+ Hours Weekly: Picture wrapping up a grueling day of sewer line jetting without evenings buried in paperwork. Our automation pulls data from your service tickets, automates approvals, and sends payment reminders, saving 20 hours weekly—redirect that to bidding on more repiping projects or downtime with family. Plumbing industry data from PHCC shows 35% productivity gains, translating to an extra $5,000 monthly revenue per tech.
Achieve 3x Faster Payments
Achieve 3x Faster Payments: Home service pros wait 45 days on average for fixture replacement invoices. Our AI crafts tailored bills with embedded payment links for services like faucet installs, slashing wait times to 15 days. This fuels quicker inventory buys for brass fittings without loans—users see 40% ROI in Q1, with one firm reporting $20K extra cash flow in the first month.
Minimize Errors, Maximize Margins
Minimize Errors, Maximize Margins: Handwritten notes on leak detection jobs often underbill for hidden wall penetrations. Our AI verifies every solder joint cost and after-hours call, reducing errors by 90%. This protects 15-20% margins on multi-unit hydrant repairs and cuts client disputes, preserving your reputation in tight-knit neighborhoods.
What Clients Say
"Before AIQ Labs, Fridays were lost reconciling invoices from a week's emergency water main breaks and fixture swaps—it drained our energy. Now, it auto-imports from our field apps and dispatches bills same-day for drain unclogging jobs. We've halved admin time, doubled payment speed, and used the savings to onboard a second apprentice plumber last quarter."
Mike Rivera
Owner, Riverside Plumbing Services
"Running a lean crew for apartment boiler tune-ups, tracking costs for gas lines and pressure valves was chaotic. Their integration with QuickBooks auto-flags mismatches in real-time. Over the first 60 days, we reclaimed 15 hours weekly, dropped billing errors on leak detections by 70%, and stabilized cash flow for our next van upgrade."
Sarah Chen
Operations Manager, Urban Pipe Pros
"I doubted AI for basic invoicing until their tool automated upsells for annual sump pump services during flood season. It now captures every backflow preventer install accurately, boosting average invoice values by 25% with zero extra legwork. Implemented six months ago, it's paid for itself three times over in recovered billings."
Tom Hargrove
Founder, Hargrove Plumbing Co.
Simple 3-Step Process
Discovery and Mapping
We dive into your daily operations— from on-site diagnostics to client handoffs—to map every invoicing touchpoint. This ensures our solution fits your unique workflow, like auto-tagging emergency vs. routine jobs.
Custom AI Build
Our engineers construct your tailored system using advanced frameworks, integrating with your tools for seamless data flow. We test rigorously to handle real-world plumbing scenarios, like variable labor rates.
Deployment and Optimization
We roll out the automation with hands-on training for your team, then monitor performance for the first month. Adjustments are made on the fly, guaranteeing 100% alignment with your business needs and delivering immediate time savings.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing for different types of plumbing jobs?
Our custom AI system is designed with your pricing structure in mind. We incorporate rules for everything from flat-rate drain cleanings to hourly rates for complex installations like sewer line replacements. For instance, it can automatically adjust for emergency surcharges or material markups based on your supplier data. During the discovery phase, we map these variables precisely to your workflow, ensuring invoices reflect exact job details without manual overrides. Plumbers using our solution report 95% accuracy on first drafts, reducing revisions and speeding up billing cycles. This tailored approach means no generic formulas—it's built for the unpredictability of home services.
What if my plumbing business uses specific software like Housecall Pro?
Integration is our specialty. We create deep, bidirectional connections with tools like Housecall Pro, pulling job data such as service notes, photos, and technician logs directly into the invoicing engine. This eliminates double-entry; once a job wraps, the AI generates a draft invoice with all details populated. We've handled similar setups for dozens of service firms, ensuring compatibility without disrupting your operations. Post-deployment, we provide API monitoring to catch any updates from the software vendor, keeping everything synced. Clients see seamless data flow from field to finance, saving hours that were once spent exporting reports manually.
How secure is the system for handling customer payment information?
Security is non-negotiable in home services, where you're dealing with homeowner trust. Our systems use bank-grade encryption (AES-256) for all data in transit and at rest, compliant with PCI DSS for payment processing. We implement role-based access so only authorized team members see sensitive details, like credit card info for a water heater replacement. Regular audits and automated backups protect against loss from on-site accidents. Unlike off-the-shelf tools, our custom builds include plumbing-specific safeguards, such as anonymized client data for internal reporting. This peace of mind has helped our clients avoid costly breaches while maintaining the relationships that drive repeat business.
Can this scale if my plumbing company expands to more technicians?
Absolutely—scalability is baked in from the start. As you add trucks and techs, our AI architecture handles increased volume without performance dips, processing thousands of invoices monthly if needed. For growing firms, we design modular features like multi-location cost tracking for branches handling different service areas. Benchmarks from our deployments show systems maintaining 99.9% uptime even during peak seasons. We also include easy onboarding tools for new hires, so your expanded team adopts it quickly. This future-proofs your investment, turning automation into a growth accelerator rather than a bottleneck.
What's the typical timeline for seeing ROI after implementation?
Most plumbing clients achieve positive ROI within 2-3 months. The upfront build takes 4-6 weeks, depending on complexity, followed by a quick training ramp-up. From there, time savings kick in immediately—expect 15-25 hours reclaimed weekly on admin tasks, translating to thousands in recovered productivity. Payment acceleration adds another layer, with average collection times dropping from 30+ days to under 15. We've tracked this across 50+ service businesses: one plumber saw a 35% cash flow boost by month three, funding new equipment purchases. Our consultative process ensures these gains align with your specific metrics, like job volume and margins.
Do I need technical expertise on my team to use this?
No—our solutions are user-friendly for non-tech plumbing pros. The interface mimics familiar apps, with simple dashboards for reviewing AI-generated invoices on your phone after a job. We provide customized training sessions, often just 2-4 hours, focused on your daily routines like approving a batch of residential service bills. Ongoing support includes a dedicated portal for quick queries, and the AI handles the heavy lifting, like calculating overtime for after-hours calls. Teams without IT staff love how it integrates into their workflow seamlessly, freeing them to focus on wrenches over keyboards.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.