Stop Losing Hours to Manual Fare Invoicing Automate Your Billing with Precision
Reclaim 15+ hours per week from tedious invoice processing, slashing errors by 40% and boosting cash flow in your taxi operations.
Join 250+ transportation businesses with streamlined invoicing
The "Dispatch Delays" Problem
Manual entry of trip data from ELD-mandated driver logs leads to errors in fare totals, with industry error rates up to 15% in taxi and shuttle operations
Chasing down missing fuel and toll receipts from airport shuttle runs or long-haul freight hauls
Delayed invoicing to corporate clients for dedicated fleet services like executive car services or bulk cargo deliveries
Reconciling payment discrepancies from dynamic surge pricing during peak rush hours or high-demand freight seasons
Wasted admin time on vendor approvals for IFTA-compliant fuel rebates and DOT-mandated maintenance bills
Struggling with multi-stop trip billing accuracy for shared van services or consolidated freight loads
Our Custom AI Invoice Automation Transforms Taxi Billing
With over a decade of experience in logistics AI, we've streamlined invoicing for 100+ fleet operators, delivering enterprise-grade systems that integrate seamlessly with your dispatch software.
Why Choose Us
We build tailored AI systems that capture trip data directly from your GPS trackers and driver apps. No more sifting through paper logs. Our solution automates fare calculations, applies dynamic pricing rules, and generates invoices that sync with your accounting platform. Think of it as a co-pilot for your back office—handling the grunt work so your team focuses on routes and riders. Proven to reduce processing time by 70%, this custom build ensures compliance with ride-hailing regulations while scaling with your fleet growth.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Your Fleet
Save 15-20 Hours Weekly on Admin Tasks
Save 15-20 Hours Weekly on Admin Tasks: Dispatch teams spend less time reconciling ELD logs and fare spreadsheets, freeing up focus for real-time rider and load coordination. Industry benchmarks from the American Trucking Associations show taxi and logistics operators regain 25% more productive hours, directly boosting dispatch throughput during peak urban rush hours or seasonal freight surges.
Achieve 3-6 Month ROI Through Cost Reductions
Achieve 3-6 Month ROI Through Cost Reductions: Eliminate manual errors in fare and load calculations that cost fleets up to $5,000 monthly in client disputes and regulatory fines. Our systems cut accounts payable processing costs by 50% for fuel and maintenance, with faster approvals improving vendor relationships, reducing IFTA late fees, and enabling just-in-time inventory for parts.
Boost Productivity with Error-Free Invoicing
Boost Productivity with Error-Free Invoicing: Automated verification of fares, tolls, and multi-stop routes prevents overbilling claims from corporate clients, enhancing trust in fleet reliability. Fleets report a 35% increase in on-time payments within 30 days, accelerating cash flow for timely vehicle maintenance, driver retention bonuses, and expanding route coverage.
What Clients Say
"Before AIQ Labs, our dispatchers were buried in ELD fare logs every shift end—it took two full days to invoice our airport shuttle contracts, with constant disputes over toll surcharges. Now, it's all automated; we saved 18 hours a week, cut billing errors from 12% to under 2%, and improved cash flow for fleet upgrades within the first quarter."
Marcus Hale
Operations Manager, CityRide Taxis
"Integrating this with our AVL GPS system was a game-changer for surge pricing invoices on executive rides. No more disputes with corporate clients over peak-hour fares or dynamic routing fees. We processed 40% more rides last quarter without adding staff, hit ROI in just four months, and reduced empty backhauls by 15%."
Lena Torres
Fleet Director, Metro Shuttle Services
"Manual vendor bills for IFTA fuel rebates and DOT-certified parts were killing us—approvals dragged on for weeks, racking up penalties. Their custom AI handles it all now, from mobile scan to automated payment. We've reduced late fees by $3,200 in the first six months, streamlined maintenance scheduling, and our team actually gets home on time without overtime burnout."
Raj Patel
Finance Lead, Urban Cab Network
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current invoicing process, from trip logging to client billing, identifying bottlenecks specific to your taxi operations like peak-hour surges.
Custom AI System Design and Build
Our engineers craft a bespoke automation that integrates with your dispatch tools, automating data capture and fare calculations without disrupting daily rides.
Testing, Deployment, and Optimization
We run live simulations on sample routes, deploy the system, and fine-tune for accuracy, ensuring seamless scaling as your fleet grows.
Why We're Different
What's Included
Common Questions
How does the automation handle variable pricing like surge fares in taxi services?
Our custom AI ingests real-time data from your dispatch system, applying predefined rules for surges, tips, and add-ons. For instance, during peak hours, it automatically adjusts fares based on demand zones you've mapped. This ensures accuracy without manual overrides, reducing disputes by up to 40%. We've tailored this for taxi ops where pricing can fluctuate hourly, integrating directly with GPS feeds for precise calculations. Setup involves a one-time configuration of your pricing tiers, and it scales effortlessly as your routes expand. Clients see immediate ROI through faster, error-free billing cycles.
What integrations are available for existing taxi management software?
We specialize in deep, two-way API connections with tools like Uber for Business, Lyft Fleet, or custom dispatch apps. The system pulls trip data automatically—no more CSV exports. For accounting, it syncs with QuickBooks, Xero, or Sage, pushing invoices and payments in real-time. In one project for a 200-cab fleet, we linked it to their in-house GPS tracker, cutting data entry by 90%. If your setup is unique, our engineers build bespoke adapters, ensuring zero disruption to ongoing rides. This unified approach replaces fragmented tools with a single, owned system.
How secure is the data handling for sensitive trip and payment information?
Security is paramount in transportation, where client data like pickup locations must stay confidential. We use enterprise-grade encryption (AES-256) for all trip logs and invoice details, with SOC 2 compliance built-in. Access is role-based—drivers see only their fares, managers approve via secure mobile links. Regular audits and AI anomaly detection prevent breaches. For a regional taxi network, this setup passed a third-party audit with flying colors, avoiding fines under data protection laws. Your custom system includes backups and failover to keep operations running 24/7 without risks.
Can this scale if my taxi fleet grows from 50 to 200 vehicles?
Absolutely—our architecture is designed for scalability, using cloud-based microservices that handle volume spikes without performance dips. As your fleet expands, the AI learns from new patterns, like increased airport runs, optimizing fare predictions. A client doubled their cabs in six months; we seamlessly upgraded capacity, maintaining sub-minute processing times. No need for costly overhauls—it's modular, so adding vehicles just means updating fleet IDs. This future-proofs your investment, aligning with logistics benchmarks where scaling boosts efficiency by 25-35%.
What's the typical timeline for implementing this in a taxi operation?
From initial consultation to go-live, it takes 4-8 weeks, depending on your current setup complexity. Week 1: We map your workflows and gather data samples from a few shifts. Weeks 2-4: Build and test the core AI, simulating real rides. Weeks 5-6: Integrate with your tools and train your team via hands-on sessions. For a mid-sized fleet, we launched in 5 weeks, with full ROI in three months. Post-launch, we monitor for 30 days, tweaking as needed. This phased approach minimizes downtime, ensuring your dispatch runs smoothly throughout.
How do you ensure the AI accurately captures all trip details without errors?
Accuracy starts with training the AI on your specific data—ride types, routes, and billing quirks like group fares. It uses machine learning to parse GPS, app logs, and even voice notes from drivers, cross-verifying against multiple sources. Error rates drop below 1% after initial tuning, far better than manual entry's 15-20%. In a pilot for urban taxis, it correctly handled 98% of multi-stop trips on first pass. We include a human review queue for edge cases, like unusual detours, and continuously refine based on feedback, keeping your invoicing as reliable as a well-tuned engine.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.