Stop Losing Hours to Manual Invoice Processing Automate Your Freight Billing with Custom AI

How does your invoice automation handle variable freight rates?

Our AI system ingests your rate contracts and historical data to automatically verify charges against loads. For instance, it cross-references LTL rates from your TMS with incoming invoices, flagging variances like unexpected fuel surcharges. This reduces disputes by 80%, as seen in our trucking clients. We customize the logic to your specific agreements, ensuring accuracy for spot market hauls or long-term carrier deals. Setup involves mapping your rate sheets during discovery, and the system learns from approvals to improve over time. No more manual rate lookups—it's all handled in seconds, freeing your AP team for strategic tasks.

Yes, we specialize in deep, two-way integrations with popular TMS platforms including Truckstop, DAT, and McLeod. Our custom APIs pull load details, PODs, and rates directly into the automation workflow, eliminating duplicate entry. For a recent client with 150 trucks, we synced with their DAT system to auto-populate invoice fields, cutting processing time by 70%. The integration is built to your workflow—whether you use it for load tendering or post-haul billing—and includes error-handling for API downtimes. We test thoroughly to ensure it withstands high-volume operations without disrupting your dispatch.

Based on our deployments, mid-sized fleets (50-200 trucks) typically save 10-15 hours per week on invoice tasks. This comes from automating data capture, matching, and approvals, which previously involved manual reviews of BOLs and carrier statements. One client reduced their monthly close from 10 days to 2, reclaiming 40 hours for route optimization. ROI hits in 4-6 months through labor savings and faster payments—industry data shows $40-60K annual gains. We tailor to your volume, so a smaller operation might see 8 hours saved, scaling up with growth.

Absolutely, our solutions are designed with compliance in mind, incorporating FMCSA and DOT requirements for record-keeping and billing accuracy. The AI logs all invoice actions with timestamps and audit trails, ensuring easy retrieval during inspections. For example, it verifies Hours of Service impacts on detention billing to avoid disputes. We've helped clients pass audits by maintaining digital records of PODs and rate confirmations. Security features include encrypted data storage and role-based access, meeting industry standards without adding complexity to your daily ops.

Pricing starts at $15K for a basic setup for small fleets, scaling to $40K+ for comprehensive integrations in larger operations. This is a one-time build fee, with optional $500/month maintenance. Unlike subscriptions averaging $2K/month elsewhere, you own the system outright. For a 100-truck company, expect full ROI in 6 months via $100K+ in time and error savings. We provide a detailed quote after discovery, factoring in your TMS complexity and invoice volume—no surprises.

Our architecture is built to scale effortlessly with peaks, like harvest season surges or holiday rushes. The AI handles variable loads by dynamically allocating resources—processing 200 invoices daily in off-peak and ramping to 1,000 without performance dips. A Midwest client saw this in action during Q4, maintaining 99% uptime. We include auto-scaling in the design and monitor during deployment to adjust for your patterns, ensuring smooth cash flow year-round without extra costs.