Stop Wasting Hours on Member Queries and Manual Onboarding Custom Knowledge Base Automation That Saves You 20+ Hours a Week
Imagine reclaiming your time from repetitive questions about class schedules or retention tips, so you can focus on what matters: building stronger member connections. Our tailored AI system delivers 15x faster access to wellness info, cutting costs by 30% on training and support.
Join 250+ businesses with streamlined member experiences
The "Fragmented Info" Problem
Scrambling for class schedules during peak hours, like HIIT sessions or spin classes filling up fast
New trainers losing hours hunting for workout protocols, such as HIIT scaling or yoga pose modifications
Members dropping off because nutrition tips for post-workout recovery are buried in emails
Retention slipping due to inconsistent recovery advice across staff on foam rolling or mobility drills
Onboarding overload when explaining membership perks verbally every time, like access to group fitness or sauna recovery
Wasted time correcting misinformation on injury prevention routines, such as proper deadlift form or shoulder stability exercises
Our Custom-Built Knowledge Base Automation
With over 5 years engineering AI for wellness brands, we've helped gyms like yours turn chaotic info into a seamless, searchable asset.
Why Choose Us
Here's the thing: you're probably thinking your team's knowledge is too unique for off-the-shelf tools. That's why we build everything from scratch, tailored to your studio's vibe—whether it's yoga flows, HIIT protocols, or holistic wellness guides. We ingest your docs, videos, and notes, then create an AI-powered base that anticipates queries like "What's the best post-workout stretch?" No more digging through folders. It's like having a 24/7 wellness coach in your pocket, integrated right into your member app or staff portal. Let's be honest, this isn't just automation; it's your secret weapon for retention.
What Makes Us Different:
Unlock Massive Time Savings and ROI
Reclaim 20+ Hours Weekly
Reclaim 20+ Hours Weekly: No more front desk chaos during rush hour for bootcamp sign-ups or yoga flow queries. Your custom knowledge base instantly answers member questions on session availability or squat form corrections, freeing staff to nurture relationships instead of repeating basics. That's a direct productivity boost, like adding an extra trainer without the payroll hit—within the first month of implementation.
Drive 25% Higher Retention
Drive 25% Higher Retention: Members stick around when they get quick, spot-on advice—like tailored foam rolling plans after a tough bootcamp, accessible via app 24/7. Our system delivers this consistently, reducing churn from frustration over inconsistent mobility tips. Picture your studio's loyalty soaring as personalized wellness insights keep clients coming back, week after week, with retention gains visible in 90 days.
Cut Training Costs by 40%
Cut Training Costs by 40%: New hires onboard in half the time, pulling protocols for everything from Pilates reformer cues to post-workout nutrition FAQs without shadowing veterans. It's efficiency gains that pay off fast—think slashing those $5K annual training expenses while maintaining your high-touch member experience, with full ROI realized in under six months.
What Clients Say
""Before AIQ Labs, our yoga studio was buried under endless questions about vinyasa sequence variations and pranayama breathing techniques. Now, the knowledge base handles 80% of them instantly— we've saved about 15 hours a week on inquiries, and our monthly retention jumped from 65% to 82% in just three months, keeping our flow classes consistently full.""
Sarah Jenkins
Owner, Zen Flow Yoga Studio in Austin, TX
""As a CrossFit box owner, I was tired of coaches reinventing the wheel on programming for AMRAP workouts or strict pull-up progressions. Their custom setup organizes everything from WOD breakdowns to scaling options for beginners. It's cut our daily prep time in half, and we've seen 30% fewer minor injuries because info on proper form is consistent across the team.""
Mike Rodriguez
Head Coach, Iron Pulse CrossFit Box in Denver, CO
""Our wellness center struggled with personalized nutrition queries for macro tracking after spin classes. The AI base they built pulls from our client data flawlessly—members love the quick tips on protein timing, and our team's not bogged down anymore. ROI was clear after the first month; operational costs down 35%, with more time for one-on-one consultations.""
Lisa Chen
Director of Wellness Programs, Harmony Health Hub in Seattle, WA
Simple 3-Step Process
Discovery Dive
We chat about your daily grind—from handling peak-class inquiries to standardizing trainer notes. This maps your exact workflow, ensuring the knowledge base fits like a custom glove.
Custom Build Phase
Our engineers craft the AI from your materials, training it on wellness specifics like breathing techniques or membership tiers. We test rigorously to mimic your studio's voice.
Seamless Launch and Tune
Roll it out integrated with your tools, then refine based on real use—like optimizing for mobile member access. You're up and running with full ownership in weeks.
Why We're Different
What's Included
Common Questions
How does this knowledge base handle our unique yoga or gym terminology?
We start by diving deep into your specific lingo—think 'downward dog variations' or 'deadlift progressions.' Our AI is trained exclusively on your content, so it understands and responds in your studio's voice. No generic answers here; it's custom-built to reflect your wellness philosophy. For example, if a member asks about core stability, it pulls from your exact protocols, saving you from explaining it repeatedly. This setup not only boosts efficiency but also strengthens your brand's authenticity, helping retention without extra effort. Setup takes about two weeks, and we fine-tune based on feedback.
Will this integrate with our existing member management software?
Absolutely, we specialize in seamless two-way integrations. Whether you're using Mindbody, Zen Planner, or something custom, our engineers connect the knowledge base directly—pulling real-time data like class bookings or member profiles. Imagine a front desk rep querying availability while the system auto-suggests alternatives. This eliminates data silos, reducing errors that plague manual workflows. We've done this for dozens of fitness spots, cutting integration time from months to days. The result? A unified system that feels native, boosting your team's productivity by 30% right away.
What kind of time savings can a small wellness studio expect?
For a typical 10-trainer gym, expect to save 15-25 hours weekly on repetitive tasks like answering FAQs or onboarding. Let's be honest, that's time you can redirect to client interactions that drive loyalty. One client, a Pilates studio, went from 10 hours daily on queries to under 2, freeing staff for hands-on sessions. Our ROI model shows payback in 2-3 months through reduced labor costs and higher retention—up to 20% gains. It's not just savings; it's reclaiming your passion for wellness coaching.
Is the system secure for sensitive member health data?
Security is non-negotiable in wellness, where privacy matters. We build with enterprise-grade encryption and role-based access—members only see general tips, while staff access detailed protocols. Compliant with GDPR and HIPAA basics, it logs all interactions for audits. For instance, if pulling allergy info for a nutrition query, it's anonymized and access-controlled. Our team has secured systems for regulated fitness brands, ensuring no breaches. You own the data fully, with backups and updates we handle, so you focus on members, not worries.
How customizable is this for our retention strategies?
Fully tailored—we design it around your goals, like embedding retention boosters such as personalized follow-up tips after classes. If low attendance hits spin sessions, the AI can suggest engagement nudges based on past data. A CrossFit client used it to automate loyalty program reminders, lifting renewals by 18%. We collaborate on modules for everything from goal-tracking advice to community event recaps. It's not a one-size-fits-all; we iterate to match your member-experience focus, delivering measurable ROI through higher engagement and fewer drop-offs.
What if our team needs training on the new system?
We make adoption effortless with hands-on sessions tailored to your staff—short, practical workshops on querying the base during busy shifts. For example, trainers learn to ask 'scaling options for beginners' mid-session. No steep learning curve; it's intuitive, like chatting with a colleague. Post-launch, we provide ongoing support and a quick-reference guide. Studios we've worked with report 90% proficiency in the first week, turning it into a tool that enhances, not complicates, their day. Ultimately, it empowers your team to deliver better wellness experiences faster.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.