Stop Missing Out on High-Intent Event Leads While Competitors Dominate Your Niche
Event planners lose 30-50% of potential clients to scattered lead sources and manual follow-ups. Our custom AI lead generation captures, enriches, and nurtures leads tailored to your event workflow, boosting conversions by up to 40% in the first quarter.
Join 150+ businesses with consistent, high-quality lead pipelines
The "Lead Fragmentation" Problem
Leads scattered across event platforms like Eventbrite, LinkedIn Events, and Cvent, forcing event planners to manually chase RFPs and inquiries amid tight 30-day proposal deadlines
Unqualified leads from trade shows and networking events wasting 10-15 hours weekly on venue scouting and AV vendor coordination without clear signals of event intent, such as attendee size or budget range
Seasonal event spikes in Q2 wedding season or Q4 corporate conferences overwhelming client relationship managers, leading to missed RFPs and a 20% drop in conversion rates during peak periods
Inaccurate lead data from outdated directories causing mismatched proposals, such as pitching high-end ballroom venues for intimate team-building retreats to non-corporate prospects
Manual enrichment of lead data via tools like ZoomInfo draining 20+ hours weekly from creative planning tasks, such as theme development and vendor negotiations for client events
Fragmented follow-ups via email and phone eroding client trust during multi-week RFP bidding cycles for large-scale conferences, resulting in 30% lead attrition
Our Tailored AI Lead Generation for Event Planners
With over a decade architecting AI systems for client-focused industries, we've streamlined lead flows for 50+ professional services firms, including event agencies handling everything from intimate weddings to large-scale galas.
Why Choose Us
We build a custom AI engine that scrapes targeted event sources, enriches data with your specific criteria—like budget ranges or event types—and integrates directly into your CRM. No more juggling tools. This unified system acts like a vigilant event coordinator, always scanning for opportunities that fit your workflow. Short on time? We handle the heavy lifting. Need flexibility? It's built to adapt as your client roster grows.
What Makes Us Different:
Unlock Event-Specific Growth with Precision Leads
Accelerate Client Acquisition
Accelerate Client Acquisition: Our custom system delivers 2-3x more qualified leads monthly by scraping targeted sources like Cvent RFPs, focusing on high-intent prospects such as corporate retreat organizers with budgets over $50K. Event firms see a 35% rise in booked consultations within 90 days, freeing your team to focus on crafting unforgettable experiences rather than cold outreach to generic directories.
Streamline Proposal Workflows
Streamline Proposal Workflows: Enriched leads come pre-tagged with event details like attendee counts, preferred venues, and timelines, slashing proposal prep time by 40% using integrations with tools like Asana or Salesforce. Imagine pulling these details directly into your RFP templates—no more digging through emails during crunch time for that big 500-attendee conference pitch.
Boost Conversion Rates
Boost Conversion Rates: AI personalization increases response rates by 28% through tailored outreach based on prospects' past events, such as similar galas or retreats. Planners report closing 25% more deals within 60 days, turning scattered inquiries into loyal clients who return for annual corporate summits with multi-year contracts.
What Clients Say
"Before AIQ Labs, we were buried under unqualified leads from generic directories like Yelp Events, spending weeks on follow-ups that went nowhere for our corporate gigs. Their custom system now pulls in event-specific prospects with budget ranges ($75K-$200K) and timeline details already enriched via LinkedIn integrations. In just two months, we've booked three major corporate retreats—our pipeline's never been healthier, with a 40% uptick in Q3 revenue."
Sarah Jenkins
Senior Event Coordinator, Pinnacle Events Group (Specializing in Corporate Retreats)
"As a small team handling destination weddings and high-end galas, manual lead chasing via Eventbrite was killing our creativity and vendor coordination time. The AI lead gen they built integrates seamlessly with our HubSpot CRM, scoring leads by event type and urgency. Last quarter during peak June-July season, we converted 15 out of 20 high-scoring leads into $300K in bookings, which is huge for our margins."
Mike Rivera
Founder and Lead Planner, Elite Gala Planners (Boutique Wedding and Gala Specialists)
"We struggled with seasonal dips in conference leads outside Q1 trade shows. AIQ's tailored scraper and enrichment tool changed that—it's like having an extra planner spotting overlooked RFPs on platforms like ConferenceDirect. We've added $150K in new multi-year contracts this year for tech summits, all without adding headcount, boosting our close rate to 32%."
Lisa Chen
Business Development Lead, Summit Events Inc. (Corporate Conference Experts)
Simple 3-Step Process
Discovery and Customization
We dive into your event planning workflow, identifying key lead sources and client personas. This ensures the AI is built around your unique needs, like targeting luxury weddings or tech conferences.
AI Engine Build and Integration
Our engineers construct the scraping, enrichment, and nurturing modules, integrating them with your CRM and calendar tools. Testing follows to guarantee seamless data flow without disrupting your daily operations.
Launch, Optimize, and Scale
We deploy the system and monitor performance, refining algorithms based on real lead data. Ongoing support ensures it evolves with your growing event portfolio, delivering sustained results.
Why We're Different
What's Included
Common Questions
How does the AI identify leads specific to event planning niches like weddings or corporate events?
Our custom AI is trained on your defined personas, scraping targeted sources for signals like 'corporate retreat RFP' or 'luxury wedding inquiry.' It analyzes keywords, location data, and past engagements to filter for high-fit prospects. For instance, it prioritizes leads from bridal forums for wedding specialists. This results in 70% more relevant leads than generic tools, saving your team from sifting through noise. We refine the model quarterly based on your feedback and conversion data to keep it laser-focused on your niche.
What makes this different from off-the-shelf lead gen tools like ZoomInfo?
Unlike subscription-based platforms that offer broad, unfiltered data dumps, we build a bespoke system owned by you, integrated into your event workflow. It doesn't just list contacts—it enriches them with actionable insights like event scale and decision-maker roles, then automates nurturing. Event firms using our solutions report 40% higher close rates because it's tailored, not templated. Plus, no ongoing fees beyond our one-time build; you control and scale it independently.
How long does it take to see results from the custom lead generation system?
Implementation takes 4-6 weeks, including discovery, build, and testing. Leads start flowing immediately upon launch, with initial enrichment and scoring optimized in the first month. Most clients see a 25-35% uptick in qualified inquiries within 60 days, scaling to full ROI by quarter three as the AI learns from your data. For seasonal businesses, we accelerate setup to align with peak periods like summer wedding rushes.
Is the system secure for handling sensitive event client data?
Absolutely. We use enterprise-grade encryption and comply with SOC 2 standards, ensuring all lead data— from prospect emails to event budgets—is protected. Unlike cloud-dependent tools, your system runs on secure, owned infrastructure with role-based access for your team. We've audited similar setups for professional services firms, preventing breaches that could erode client trust in high-stakes event planning.
Can this integrate with my existing event management software?
Yes, we specialize in deep integrations with tools like HoneyBook, Planning Pod, or even custom calendars. The AI pulls in your historical data for better scoring and pushes enriched leads directly into workflows for instant action. For example, a new corporate event lead auto-generates a task in Asana with proposal deadlines. This creates a unified hub, reducing manual transfers that plague 80% of event planners.
What if my event business grows or changes focus, like shifting from weddings to conferences?
Our solutions are designed for flexibility. We build modular AI components that you can reconfigure without rebuilding from scratch. If you pivot to conferences, we update scraping parameters and retrain models on new data in 2-4 weeks. Clients who've scaled from 50 to 200 events annually praise this adaptability, as it grows with your client relationships rather than forcing workarounds.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.