Stop Losing High-Intent Calls to Competitors Custom AI Lead Generation Built for Your HVAC Workflow
HVAC businesses using one-size-fits-all lead gen tools see only 27% conversion rates—ours deliver 58% by tailoring to seasonal surges and local service calls.
Join 240+ businesses with consistent, qualified HVAC leads
The "Lead Leakage" Problem
Missed After-Hours Emergency Calls for AC Failures Drain Revenue During Peak Summer Nights
Generic Ads Fail to Target Local HVAC Needs Like Sudden AC Breakdowns in High-Humidity Zones
Manual Follow-Ups on Annual Furnace Maintenance Quotes Eat Technician Time During Busy Seasons
Seasonal Lead Dips for Heating Repairs Leave Trucks Idle in Off-Peak Summer Months
Poor Lead Quality Wastes Fuel on Unqualified Visits for Minor Thermostat Adjustments
Disconnected Tools Miss Referrals from Past Clients Needing Boiler Upgrades or Duct Sealing
Our Tailored AI Lead Engine for HVAC Contractors
With over a decade building AI systems for service pros, we've helped 150+ HVAC firms replace fragmented lead tools with unified, owned solutions that scale with your routes and seasons.
Why Choose Us
We craft a custom AI lead generation system from the ground up, analyzing your service territories, past job data, and customer patterns. Unlike off-the-shelf platforms that force your workflows into rigid boxes—like ignoring the rush of summer AC repairs—our solution integrates directly with your scheduling software. It scrapes local sources for homeowners searching 'emergency HVAC repair,' enriches leads with property details like unit age, and scores them for conversion likelihood. Short on time? We handle the build, so you focus on wrench-turning. The result: a flexible engine that adapts to your exact needs, delivering leads that fit your crews' daily rhythm.
What Makes Us Different:
Unlock Enterprise-Grade Results Tailored to Your HVAC Operations
Hyper-Targeted Local Leads That Convert Faster
Hyper-Targeted Local Leads That Convert Faster: Our AI pinpoints homeowners in your service area facing issues like faulty thermostats or duct leaks, using geo-data and search behavior for queries like 'emergency AC repair near me.' HVAC contractors report 45% higher close rates, turning vague inquiries into booked installs within 48 hours—without wasting ad dollars on out-of-zone noise, such as targeting rural areas beyond your urban dispatch radius.
Automated Nurturing for Repeat Business and Referrals
Automated Nurturing for Repeat Business and Referrals: Post-service, the system sends personalized reminders for tune-ups or efficiency upgrades, based on your clients' equipment history like filter changes or refrigerant levels. This builds loyalty, with one partner seeing a 62% uptick in annual maintenance contracts within six months, freeing your team from cold-calling and securing predictable revenue streams from recurring HVAC services.
Scalable Capacity Without Hiring More Dispatchers
Scalable Capacity Without Hiring More Dispatchers: Handle 2x the lead volume during heat waves via AI voice agents that qualify calls instantly for issues like frozen coils or uneven cooling, booking slots in your calendar. Firms using this cut no-shows by 30% and optimize truck routes with GPS integration, ensuring your operation runs like a well-tuned system—efficient, reliable, and always ready for the next job in high-demand neighborhoods.
What Clients Say
"Before AIQ, we'd get 20 leads a month but only close 5—mostly low-ball jobs for basic vent cleaning. Their custom system started pulling in qualified calls from neighborhoods we serve, like families needing ductless mini-split installs in older homes. In the first quarter, we hit 15 closes with an average ticket of $2,500, and our techs aren't chasing ghosts anymore—routes are 20% more efficient now."
Mike Reynolds
Owner, Cool Breeze HVAC
"Summer surges used to overwhelm us; leads from Google ads were all over the place, including non-emergency queries for fan noise. AIQ built something that filters for real emergencies like compressor failures, integrating with our Housecall Pro for seamless scheduling. Last July, we added three full-time routes without extra staff, handling 150+ calls with just our existing four trucks—it's like having an extra dispatcher who never sleeps."
Sarah Patel
Operations Manager, Precision Air Systems
"We struggled with winter furnace leads dropping off after Thanksgiving. Their AI enriched our database with past clients' heating histories, like age of gas valves, and automated outreach via SMS for carbon monoxide checks. Ended up booking 40% more service calls in December, averaging 25 jobs per week, and the best part? It all feeds straight into our QuickBooks for easy tracking of warranty claims."
Tom Vargas
General Manager, Reliable Heat Pros
Simple 3-Step Process
Discovery and Custom Mapping
We audit your current lead flow, service areas, and tools like ServiceTitan to map exactly how AI fits your HVAC rhythm—identifying bottlenecks like ignored voicemail inquiries.
AI Engine Build and Integration
Our engineers construct your tailored lead gen system, scraping targeted sources and linking it seamlessly to your CRM for automatic enrichment—no more siloed data across apps.
Launch, Optimize, and Scale
We deploy with live monitoring, tweaking for peak performance—like boosting AC repair leads in July—then train your team for hands-off operation and ongoing growth.
Why We're Different
What's Included
Common Questions
How does your custom lead gen differ from Google Ads for my HVAC business?
Google Ads casts a wide net, often pulling in unqualified clicks from outside your service radius—like someone 50 miles away needing a quick fix. Our AI system is built specifically for HVAC, scraping targeted local sources (e.g., neighborhood forums, weather-alert sites) and enriching leads with details like property square footage or unit types from public records. It scores them based on your past successful jobs, such as high close rates on duct cleaning. The result? 58% conversion versus Ads' typical 27% for home services. We integrate it directly into your workflow, automating follow-ups for seasonal needs like pre-winter furnace checks, so your team focuses on installs, not sifting through noise. Plus, full ownership means no escalating ad costs—it's a one-time build that pays off long-term.
What kind of leads can I expect for emergency HVAC services?
Our system targets high-intent scenarios unique to HVAC, like 'AC not cooling' searches during heat waves or 'furnace won't start' in cold snaps. Using AI to monitor local weather APIs and social chatter, it captures leads from homeowners posting about sudden breakdowns. We enrich them with context—e.g., identifying older homes likely needing full replacements—and score for urgency. Clients see 40% more emergency bookings, with details routed straight to your dispatch app. Unlike generic tools, it's tailored: for instance, it prioritizes multi-unit properties for commercial gigs. Setup takes 4-6 weeks, and we optimize weekly to match your peak hours, ensuring trucks roll out faster without false alarms.
How quickly can I see results after implementation?
Most HVAC partners notice a lead uptick within 2-4 weeks post-launch, as the AI starts pulling and qualifying prospects based on your initial data upload. For example, one contractor in Texas saw 25 qualified AC repair inquiries in the first month during a heat dome. We kick off with a discovery phase to align with your territories, then build and test integrations. By week 6, full automation is live, with dashboards showing metrics like lead-to-book ratios. Ongoing tweaks ensure it adapts—say, ramping up heating leads in fall. It's not overnight magic, but our track record shows 30% revenue lift in the first quarter for similar setups, all while reducing manual chasing.
Is this system secure for handling customer data in the HVAC industry?
Absolutely—security is non-negotiable for home services, where leads involve sensitive info like home addresses and equipment details. We build with enterprise-grade encryption, compliant with GDPR and CCPA, and use secure APIs for integrations like your CRM. Unlike cloud-based assemblers prone to breaches, our custom code gives you full control: data stays on your servers or our audited AWS setup with role-based access. For HVAC specifics, it handles rebate applications without exposing personal financials. We've audited systems for 100+ clients, with zero incidents, and include regular penetration testing. Your peace of mind means focusing on service, not worries about data leaks during peak seasons.
Can this integrate with my existing HVAC software like ServiceTitan?
Yes, we specialize in deep, two-way integrations with tools like ServiceTitan, Housecall Pro, or Jobber—common in HVAC ops. Our AI lead engine pushes enriched data directly into your jobs board, auto-creating tickets for new inquiries (e.g., a scored 'boiler inspection' lead). No more manual entry that causes errors during busy periods. For instance, it can pull job history to personalize outreach, like reminding past clients of warranty expirations. Setup involves mapping your workflows in the first phase, ensuring seamless flow from lead capture to invoicing. Clients report 50% less admin time, and if your stack evolves, our architecture supports easy updates without downtime.
What if my HVAC business is seasonal—does the system adapt?
Seasonality is a core challenge in HVAC, from AC overloads in summer to heating lulls in spring, so we design the AI to flex with it. By analyzing your historical data and external factors like regional weather patterns, it shifts focus—e.g., targeting 'insulation upgrades' in off-months to fill gaps. One Midwest firm used it to boost shoulder-season leads by 35% through automated campaigns for energy audits. The system includes predictive forecasting to ramp budgets dynamically, avoiding ad waste. It's fully customizable: set rules for your peaks, and we'll monitor performance monthly, adjusting scrapers for timely sources like utility alerts. This keeps your pipeline steady year-round, turning slow periods into opportunity builders.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.