For Test Prep Companies

Stop Losing High-Potential Students to Inefficient Lead Capture Custom AI Lead Generation Built for Your Test Prep Workflow

We understand the frustration of watching qualified parents slip away because your lead systems can't keep up with peak enrollment seasons. That's why we've helped 25+ test prep providers generate 3x more qualified leads without the chaos of scattered tools.

Join 25+ businesses with scalable student pipelines

Automate lead qualification to focus on ready-to-enroll families

Integrate seamlessly with your LMS for instant follow-ups

Boost conversion rates by 40% through personalized outreach

The "Lead Leakage" Problem

Manual lead tracking overwhelms admissions teams during SAT/ACT crunch times, with tutors spending up to 20 hours weekly sifting through unqualified inquiries from parent forums

Generic intake forms fail to capture nuanced parent concerns, such as targeted score improvements for college admissions or accommodating learning differences in test strategies

Disconnected tools mean delayed responses, losing families to faster competitors

Seasonal enrollment spikes, like the summer rush for fall SAT courses, expose scalability limits in off-the-shelf lead software, causing dropped inquiries during peak registration windows

Poor lead quality wastes tutor hours on unqualified inquiries, such as requests for free trial sessions without commitment to paid ACT or SAT coaching packages

Lack of personalization in outreach makes communications feel like spam to busy parents navigating tight deadlines for college application test scores

Our Tailored AI Lead Generation for Test Prep Excellence

With over a decade building AI for education, we've seen how test prep companies struggle with fragmented systems that hinder student outcomes.

Why Choose Us

You're not alone in feeling bogged down by leads that vanish into spreadsheets or mismatched tools. We get it—test prep is all about timely, targeted support for students chasing better scores. That's why we craft custom AI solutions from the ground up, replacing subscription overload with a unified system owned by you. Imagine an engine that scrapes targeted sources like parent forums and school directories, enriches data with details on test preferences, and flows straight into your CRM. No more one-size-fits-all headaches. We've done this for providers just like yours, turning lead chaos into a steady stream of enrollments that scale with your growth.

What Makes Us Different:

Deep integration with your enrollment platform for real-time lead nurturing

AI models trained on test prep data to score leads by conversion potential

Flexible automations that adapt to your unique class schedules and marketing cycles

Unlock Scalable Growth Without the Hassle

Precision Lead Qualification

Precision Lead Qualification: Our custom AI filters out tire-kickers by analyzing parent queries for specific score targets, like aiming for 150+ on the SAT, prioritizing families serious about test prep. Result? Your team spends 60% less time on cold leads, focusing on closing deals that drive 25% higher enrollment rates in under three months, with one client seeing 40 new paid tutoring contracts quarterly.

Seamless Workflow Integration

Seamless Workflow Integration: Built to fit your exact needs, like syncing leads with tutor availability calendars and CRM systems for real-time ACT session bookings. No more data silos. Providers we've worked with report 40% faster response times, turning inquiries into scheduled sessions before competitors even notice, reducing lost opportunities by 30% during back-to-school peaks.

Personalized Outreach at Scale

Personalized Outreach at Scale: Like a master teacher adapting lessons to each student, our system crafts tailored emails highlighting specific test strategies, such as essay scoring tips for the SAT Writing section. This boosts open rates by 35% and conversions by 50%, helping you fill classes without generic blasts, with sustained results over a full academic year.

What Clients Say

"Before AIQ Labs, our lead process was a mess—emails buried in inboxes, parents ghosting us during the back-to-school rush for SAT prep. Their custom system now pulls in 150 qualified leads monthly from targeted parent forums and social searches, and we've doubled our GRE class enrollments in just six months without adding staff, hitting 80 new students last fall alone."

Sarah Chen

Admissions Director, Apex Test Prep

"We were skeptical about AI for something as personal as test coaching leads, but this setup analyzes parent queries on Reddit and education forums, matching them perfectly to our LSAT programs with tailored score improvement plans. It's cut our no-show rates by 30% for virtual sessions and feels like having an extra recruiter on board during application season."

Michael Rivera

Founder, Elite Score Academy

"Juggling multiple tools was killing our small team's bandwidth for TOEFL and IELTS coaching. AIQ built a lead engine that integrates with our Zoom scheduling and sends personalized follow-ups based on score goals, like targeting 7.0+ on IELTS. Last quarter, we saw a 45% uptick in paid consultations from international families—no hype, just results that filled our winter cohort."

Emily Patel

Operations Lead, Quantum Prep Center

Simple 3-Step Process

Step 1

Discovery and Customization

We dive into your test prep challenges, mapping out enrollment workflows and pain points to design a lead system tailored just for you.

Step 2

AI Engine Build and Integration

Our engineers construct your custom AI from scratch, connecting it to your CRM and LMS for seamless data flow and automated enrichment.

Step 3

Launch, Optimize, and Scale

We deploy, monitor performance with real metrics, and refine based on your feedback—ensuring leads convert to students year-round.

Why We're Different

We build from code, not assemble no-code patches, giving you true ownership over a scalable system that grows with your test prep demands

Unlike assemblers relying on fragile APIs, we engineer deep, unbreakable integrations that handle enrollment spikes without crashing

Our focus on education means we prioritize student-outcome metrics, not just lead volume—helping you measure real impact on score improvements

We eliminate subscription fatigue by creating a single AI asset you own, freeing up budgets for tutors instead of tool fees

Backed by our own SaaS builds like Agentive AIQ, we deliver production-ready solutions tested in high-stakes learning environments

No superficial connections: our two-way APIs ensure leads enrich your entire workflow, from inquiry to class placement

We understand test prep seasonality, designing flexible automations that adapt without manual tweaks each cycle

Our empathetic approach starts with your pain points, ensuring solutions feel intuitive for admissions teams, not tech-heavy

Proven in education: we've helped similar providers cut lead leakage by 70%, turning insights into actionable enrollments

Ownership model means no vendor lock-in—you control the code, scaling independently as your business evolves

What's Included

Automated scraping from education forums, parent groups, and school directories for targeted test prep leads

AI-driven enrichment adding details like preferred test dates and target scores to each prospect profile

Custom lead scoring based on engagement signals, such as webinar attendance or practice test downloads

Seamless CRM integration for instant lead handoff to admissions coordinators

Personalized email sequences tailored to family needs, like ACT vs. SAT focus areas

Real-time dashboards tracking lead sources, conversion funnels, and enrollment projections

Scalable voice AI agents to qualify leads via phone during peak hours

Compliance-ready data handling for FERPA adherence in student inquiries

Predictive analytics forecasting enrollment trends based on historical test season data

Automated follow-up workflows synced to your class availability calendars

Multi-channel capture from website forms, social ads, and email campaigns

Ongoing optimization with machine learning to refine lead quality over time

Common Questions

How does your lead generation handle the unique seasonality of test prep enrollments?

We know test prep isn't steady—it's bursts around SAT dates or back-to-school. Our custom AI anticipates these cycles by analyzing past patterns and external factors like exam schedules. It ramps up scraping from relevant sources months in advance, ensuring a warm lead pipeline. For instance, we can automate surges in outreach during spring for summer programs. This built-for-you flexibility means no overstaffing or missed opportunities. We've helped clients maintain steady inflows, even boosting off-season leads by 20% through targeted parent networking events. It's all integrated into your workflow, so your team focuses on teaching, not chasing.

What makes your AI leads more qualified than standard form submissions?

Standard forms catch volume but miss intent. Our system goes deeper, using AI to qualify based on test prep specifics—like searching for parents discussing score gaps on forums or LinkedIn. It enriches with demographics, past interactions, and even inferred needs from public data. Leads arrive scored and segmented, ready for your tutors. One client saw unqualified inquiries drop from 70% to 15%, directly increasing class fills. We train the models on your historical data for precision, ensuring they're not just numbers but families aligned with your programs. This custom fit transforms leads into loyal students.

Can this integrate with our existing learning management system?

Absolutely. We specialize in deep integrations tailored to education tools like Canvas or Moodle. Your lead gen AI pulls in data bidirectionally—new inquiries trigger LMS alerts for quick tutor assignments, while student progress feeds back to nurture similar prospects. No clunky middleware; we build custom APIs for smooth flow. For a test prep firm we partnered with, this cut manual entry by 80%, letting admins spend time on personalized coaching plans. It's scalable too, handling growth from 50 to 500 students without hiccups. We map it to your exact setup during discovery.

How do you ensure data privacy for parent and student leads?

Privacy is non-negotiable in education. Our systems are built with FERPA compliance from the start, using encrypted storage and anonymized processing. We only scrape public sources and get explicit consents for enrichment. Custom controls let you define data retention—like auto-deleting inquiries after 90 days. In one project, we added audit logs for every lead touchpoint, giving full transparency. Unlike off-the-shelf tools, our owned solution means you control access, not a third party. We've navigated this for dozens of providers, ensuring trust while delivering leads that convert ethically.

What's the timeline for seeing results from your custom lead system?

We move fast but thoughtfully. Discovery and build take 4-6 weeks, depending on complexity. Leads start flowing immediately post-launch, with initial optimizations in the first month. Full ROI hits around 8-12 weeks as the AI learns your patterns—think 2-3x lead volume and 30% better conversions. A recent test prep client went from setup to their first 100 qualified leads in under two months, filling a waitlist they didn't have before. It's iterative: we monitor and tweak weekly. No long waits; we prioritize quick wins to build momentum for your enrollment goals.

How is this different from using off-the-shelf lead gen tools like HubSpot?

Off-the-shelf tools are like generic textbooks—they cover basics but don't adapt to your test prep niche. Our custom AI is a bespoke curriculum: built for your workflows, from capturing MCAT interest to nurturing via score-based personalization. No subscription traps or integration limits; you own a unified system that scales without extra costs. Clients switching from HubSpot report 50% less admin time and higher-quality leads, as we ditch superficial forms for intelligent sourcing. It's empathetic engineering—understanding your daily battles like seasonal rushes—to deliver tools that feel like an extension of your team.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

Part of our

Service Category

Lead Generation