For Vacation Rental Managers

Stop Losing Premium Bookings to Generic Platforms

In the competitive vacation rental market, 85% of managers report chasing inconsistent leads from scattered sources, wasting up to 25 hours weekly on manual outreach that yields only 15-20% conversion rates.

Join 250+ businesses with consistent, high-quality leads

Capture 3x more qualified inquiries from targeted channels

Automate follow-ups to boost response rates by 40%

Integrate seamlessly with your PMS for instant lead routing

The "Lead Drought" Problem

Inconsistent Booking Flows from Fragmented Channels like OTAs, Direct Website Inquiries, and Social Media DMs

Wasted Time Qualifying Low-Intent Inquiries from Tire-Kickers and Price Shoppers on Listing Platforms

Missed Peak-Season Opportunities Due to Slow Response Times During High-Demand Periods like Summer Vacations or Holiday Bookings

Overreliance on Costly OTA Commissions from Platforms like Airbnb and Booking.com Eating into Direct Booking Margins

Struggling to Target High-Value Guests Like Families Seeking Multi-Bedroom Vacation Homes or Remote Workers Needing Long-Term Stays

Data Silos Between PMS Systems like Guesty or Hostaway and Marketing Tools Causing Lead Leaks in Reservation Pipelines

Our Tailored AI Lead Generation Solution

With over a decade in real estate tech, we've engineered enterprise-grade systems for 150+ property firms, delivering proven 35% uplift in direct bookings.

Why Choose Us

We craft custom AI-powered lead engines specifically for vacation rental management. No off-the-shelf templates. This is built from the ground up to mirror your unique workflow—whether you're handling beachfront condos or mountain cabins. Our approach starts with mapping your property portfolio and guest personas, then deploys intelligent scraping, enrichment, and scoring to pull in leads from niche sources like travel forums and local event calendars. Integrated directly into your PMS, it ensures every lead is nurtured with personalized outreach, turning prospects into confirmed reservations faster than ever. Scalable, owned by you, and designed to cut through the noise of seasonal demand.

What Makes Us Different:

Deep integration with tools like Guesty or OwnerRez for real-time lead syncing

Predictive scoring based on guest history and market trends for 90% accuracy

Automated multi-channel outreach tailored to vacationer behaviors

Unlock Direct Booking Dominance

Triple Your Qualified Leads Without Extra Ad Spend

Triple Your Qualified Leads Without Extra Ad Spend: Our custom system targets high-intent vacationers searching for stays like yours via localized SEO and intent-based PPC, delivering 3x more direct inquiries. In one case, a coastal vacation rental portfolio saw leads jump from 50 to 150 monthly within 90 days, with direct booking conversions hitting 28%—all while reducing OTA dependency by 60%.

Reclaim 20+ Hours Weekly on Manual Lead Chasing

Reclaim 20+ Hours Weekly on Manual Lead Chasing: Automation handles scraping listing sites, enriching guest profiles with stay preferences, and initial qualification via lead scoring, freeing your team for property showings and guest relations. Property managers report slashing admin time by 40% in the first quarter, allowing focus on boosting occupancy rates above the industry 65% benchmark for short-term rentals.

Boost Revenue with Personalized Guest Journeys

Boost Revenue with Personalized Guest Journeys: AI crafts outreach based on preferences—like family-friendly amenities, pet policies, or proximity to attractions—lifting response rates to 55% within 24-48 hours. This results in higher RevPAR for vacation properties, with clients averaging 22% revenue growth from direct bookings in under six months.

What Clients Say

"Before AIQ Labs, we were buried under generic leads from VRBO and Airbnb, barely hitting 60% occupancy during peak summer months. Their custom lead gen system pulled in 120 targeted family inquiries for our beachfront properties last quarter alone, pushing us to 82% direct bookings and saving $8K in OTA commissions."

Sarah Jenkins

Operations Manager, Coastal Getaways LLC – 25-Unit Beachfront Vacation Rental Portfolio in Myrtle Beach

"Manual lead hunting was killing our off-season vibe at our mountain lodges. The AI system they built scans event sites and corporate travel platforms for retreats matching our 3-5 bedroom properties, turning 35% of those leads into confirmed bookings within 48 hours. It's like having a 24/7 scout optimizing our winter occupancy."

Mike Rivera

Owner, Summit Rentals – Boutique Mountain Lodge Operator in the Rockies with 15 Properties

"We manage 45 condo units across Florida's Gulf Coast, and their lead gen integrated seamlessly with our Guesty PMS. We went from chasing 20 cold emails a day to receiving automated, scored leads that filled 15 occupancy gaps in just two months, boosting our direct booking margins by 18%. Real game-changer for scaling our portfolio."

Elena Torres

General Manager, Sunshine Properties – Multi-Family Condo Management Firm in Tampa Bay Area

Simple 3-Step Process

Step 1

Discovery & Mapping

We audit your current lead sources, property types, and PMS setup to pinpoint bottlenecks—like slow OTA integrations—ensuring the solution fits your exact seasonal workflow.

Step 2

Custom Build & AI Training

Our engineers construct your dedicated lead engine, training it on your guest data and market intel to scrape and score from targeted vacation niches, all while building deep API ties to your systems.

Step 3

Deployment & Optimization

Launch with full integration, then monitor performance metrics like lead velocity. We refine in real-time, scaling for peak seasons to guarantee 25%+ conversion lifts from day one.

Why We're Different

We build true ownership: Unlike assemblers relying on fragile no-code stacks, our custom code gives you a scalable asset that evolves with your portfolio—no subscription traps.

Industry-specific AI: We embed real estate logic, like seasonal demand forecasting, avoiding generic tools that ignore vacation rental nuances such as dynamic pricing signals.

End-to-end integration mastery: While others offer superficial connections, our two-way APIs create a unified hub, eliminating data silos between your PMS and lead flows.

Proven scalability without limits: Our systems handle 10 to 500+ units effortlessly, unlike off-the-shelf platforms that cap out during high-demand periods.

Data sovereignty focus: You own every lead insight, not rented from third-parties, ensuring compliance with property data regs and full control over guest privacy.

Results-first engineering: Backed by our in-house SaaS builds, we deliver 35% average lead quality boosts, not vague promises—measured against your baseline metrics.

Tailored to your workflow: We map unique pain points, like off-season lead droughts, crafting solutions that fit like a custom key, not a one-size-fits-all lockpick.

No vendor lock-in: Our architecture lets you expand or migrate seamlessly, freeing you from the 'subscription chaos' that plagues 70% of rental managers.

Expert real estate lens: Our team includes former property ops pros who understand ADR fluctuations and guest personas, ensuring relevance beyond tech.

Ongoing evolution: Post-launch, we iterate based on your occupancy data, turning your system into a growing asset, not a static tool.

What's Included

AI-driven lead scraping from niche sources like TripAdvisor forums and local tourism boards

Predictive enrichment adding guest details such as travel history and budget estimates

Custom scoring models prioritizing high-value segments like long-stay remote workers

Seamless PMS integration for auto-syncing leads to availability calendars

Personalized email and SMS automation with dynamic content for seasonal promotions

Real-time dashboard tracking lead volume, conversion rates, and ROI metrics

Compliance-ready data handling for GDPR and property-specific privacy needs

Scalable API endpoints for connecting to booking engines and accounting tools

A/B testing engine for optimizing outreach messaging based on response data

Voice AI extensions for handling inquiry calls 24/7 during peak booking windows

Market trend analysis to forecast lead surges tied to events or holidays

Exportable reports for RevPAR impact and direct booking attribution

Common Questions

How does your lead generation differ from standard OTA platforms?

Unlike OTAs that charge 15-25% commissions on every booking, our custom AI system focuses on direct leads from targeted, non-competitive sources. We build it to your specs, scraping unique channels like regional travel blogs or event calendars, enriching data for 90% accuracy, and integrating straight into your PMS. This cuts costs while boosting control—managers see 2-3x more high-intent inquiries without the fee drain. It's efficiency-focused, replacing scattered subscriptions with one owned engine tailored to vacation rental rhythms, like ramping up for summer surges.

What kind of leads can I expect for my vacation properties?

Our system targets ideal guests based on your portfolio—think families for beach houses or adventurers for ski chalets. It pulls from specialized sources, scoring leads on fit factors like group size, stay length, and budget. For example, a client with urban lofts got enriched leads from corporate relocation sites, converting 32% into 30-day rentals. We avoid low-quality spam, focusing on prospects with 70%+ close probability, ensuring leads align with your unique amenities and location advantages.

How long does it take to see results from the custom build?

From kickoff, we map your needs in week one, build and test in 4-6 weeks, then deploy. Initial leads flow within days of launch, with full optimization hitting stride by month two. One rental firm saw 50 qualified inquiries in the first week post-integration, scaling to 200 monthly by quarter's end. It's built for quick wins, like automating responses to fill off-peak gaps, while scaling for sustained growth without the usual integration headaches.

Is this solution scalable for growing rental portfolios?

Absolutely. Our architecture uses advanced frameworks to handle everything from 5 to 500+ units, auto-scaling during high seasons without performance dips. We incorporate dynamic elements, like adjusting lead targeting for new property additions or market shifts. A mid-sized operator expanded from 20 to 80 cabins seamlessly, maintaining 85% lead accuracy. You own the system, so it grows with you—no caps or extra fees like with no-code alternatives that buckle under volume.

How do you ensure leads comply with data privacy laws?

We prioritize compliance from the ground up, embedding GDPR, CCPA, and real estate-specific regs into the build. Leads are enriched only from public, ethical sources, with opt-in tracking and secure storage in your controlled environment. No third-party data sharing without consent. For vacation rentals, this means safeguarding guest details like travel prefs while enabling personalized follow-ups. Clients in regulated markets, like EU properties, report zero issues, with full audit trails for peace of mind.

Can this integrate with my existing property management software?

Yes, we specialize in deep, two-way integrations with popular PMS like Guesty, Lodgify, or even custom setups. Our engineers map your data flows—availability, rates, inquiries—ensuring leads route instantly without manual entry. This creates a single truth source, reducing errors by 95%. A beachfront manager synced with their system in under a week, automating bookings that previously took hours, proving our focus on seamless, production-ready connections over brittle plugins.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

Part of our

Service Category

Lead Generation