Stop Wasting Time on Unqualified Leads Prioritize Prospects Ready to Enroll
We understand the frustration of chasing leads that ghost after your first outreach. 75% of tutoring centers report low conversion rates due to mismatched student needs. Our custom lead scoring changes that, boosting enrollment by 40% on average.
Join 150+ education businesses with higher enrollment rates
The "Lead Mismatch" Problem
Chasing uninterested parents who inquire about summer reading programs but never enroll in after-school sessions
Struggling to match leads with the right tutoring programs, such as remedial math for middle schoolers vs. advanced language arts for high school AP prep
Overwhelmed by seasonal inquiries during back-to-school rushes that fizzle out without proper qualification of family readiness for ongoing enrichment classes
Losing top students to competitors because of delayed responses to high-value leads
Manual scoring based on gut feel for student interest in STEM workshops, leading to inconsistent enrollment outcomes and mismatched class sizes
Difficulty tracking lead engagement across emails about homework help, calls inquiring about test prep, and website visits to virtual classroom demos for personalized follow-ups
Tailored Lead Scoring Built for Your Tutoring Workflow
With over 5 years building AI solutions for education providers, we've helped 50+ tutoring centers turn chaotic lead flows into predictable enrollment pipelines.
Why Choose Us
You're not alone in feeling buried under inquiries that don't convert. We've seen tutoring centers just like yours spend hours sorting through parent emails, only to book a fraction of sessions. Our approach starts with empathy: we listen to your unique challenges, like peak back-to-school rushes or varying program demands. Then, we craft a custom AI-powered lead scoring system from the ground up. It analyzes behaviors—like time spent on your SAT prep page or repeat inquiries about group classes—to assign precise scores. No more one-size-fits-all tools that ignore your student-outcome focus. This is flexible, scalable learning support, designed for your exact needs. Short on time? We handle the build. Ready for results? Watch enrollments climb.
What Makes Us Different:
Unlock Scalable Enrollment with Precision
Higher Conversion Rates
Higher Conversion Rates: Focus your team on leads scoring 80+ , like parents who've viewed multiple program pages on remedial algebra and essay writing workshops. Centers using our system see 35% more enrollments in the first quarter, turning vague inquiries into committed students ready for academic success in core subjects.
Time Savings for Tutors
Time Savings for Tutors: Automate scoring to free up 15 hours weekly from manual reviews of parent emails about SAT prep. Instead of sifting through low-intent inquiries, your staff can prep personalized lesson plans for individualized learning paths, boosting student satisfaction and retention by 25%.
Better Student Matching
Better Student Matching: Score leads based on specific needs, such as remedial math for struggling elementary students or advanced STEM for gifted high schoolers. This ensures perfect fits, reducing dropouts by 40% and aligning with your scalable learning goals for long-term academic outcomes like improved test scores.
What Clients Say
"Before AIQ Labs, we were following up on every parent call about our K-8 math tutoring, but only 20% enrolled. Their lead scoring system flagged the serious ones right away based on page views for summer bootcamps—we booked 15 extra students in two months without extra marketing spend, filling our small group sessions perfectly."
Sarah Jenkins
Director of Enrollment, Bright Minds Tutoring Center (K-8 Focus)
"Our peak back-to-school season was chaos with inquiries pouring in about after-school enrichment. Now, the custom scoring prioritizes families interested in our language arts programs, and we've cut no-shows by half for virtual orientations. It's like having an extra admissions officer who never sleeps, streamlining our family onboarding."
Michael Rivera
Owner and Lead Educator, Excel Academy (After-School Programs)
"We struggled matching leads to our specialized dyslexia intervention programs for grades 3-6. AIQ's tool analyzes inquiries for keywords like 'reading support' and behaviors like repeated visits to assessment pages, leading to 12 new enrollments last semester with 90% retention. Finally, tech that truly understands special education needs."
Emily Chen
Program Coordinator for Special Needs, LearnForward Tutoring Center
Simple 3-Step Process
Discovery Session
We dive into your current lead process, from initial inquiries to enrollment. Share your pain points—like seasonal overloads—and we'll map how scoring fits your workflow.
Custom Model Build
Our engineers create a tailored AI system using your student data. It learns from past enrollments to score new leads accurately, with flexibility for program-specific tweaks.
Integration and Launch
We connect it to your tools for real-time scoring. Train your team in a quick session, then watch as high-potential leads rise to the top, driving scalable growth.
Why We're Different
What's Included
Common Questions
How does custom lead scoring differ from standard CRM tools for tutoring centers?
Standard CRM tools offer basic filters, like email opens, but they don't understand education nuances. Our custom system analyzes deeper signals—parent interaction with curriculum pages or inquiries about specific learning styles—to score leads for true fit. For instance, it prioritizes families seeking remedial support over general browsers. We've built it to integrate seamlessly with your enrollment process, reducing manual triage by 50%. Unlike generic options, it's trained on your data, ensuring scores reflect your center's success metrics, like program completion rates. This tailored approach means higher enrollments without the guesswork.
What data do you use to score leads for our tutoring programs?
We start with your provided data: past inquiries, enrollment histories, and engagement metrics from emails or site visits. Key factors include time on program-specific pages, like algebra tutoring, repeat visits, and demographic matches to successful students. For education focus, we weigh intent signals, such as downloads of sample lesson plans. Everything is anonymized for privacy. No external data unless you approve. This creates a model unique to your center, improving accuracy over time—centers see 30% better predictions after three months. It's all about scalable learning: scoring helps match students to outcomes that stick.
How long does it take to implement lead scoring for a small tutoring center?
For most centers with 10-50 staff, implementation takes 4-6 weeks. Week 1 is discovery, mapping your lead flow from parent calls to bookings. Weeks 2-3 involve building the AI model with your data. Week 4 tests integrations, like with your scheduling software. Launch includes a handover session. It's phased to minimize disruption during busy periods. Post-launch, we monitor for two weeks, tweaking as needed. Unlike lengthy off-the-shelf setups, our custom build avoids template limitations, getting you results faster. One center went live in 28 days and saw immediate enrollment lifts.
Can this system scale as our tutoring center grows?
Absolutely—scalability is core to our design. Built on robust frameworks, it handles growth from 100 to 1,000 leads monthly without performance dips. As you add programs, like online vs. in-person, we update the model to score accordingly. It integrates with expanding tools, maintaining a single view of leads tied to student outcomes. We've supported centers doubling enrollment without rebuilds. No subscription escalations either; you own it. This student-outcome focus ensures the system grows with your mission, preventing bottlenecks that generic tools create during expansions.
Is the lead scoring system secure for handling parent and student data?
Security is paramount in education. We use enterprise-grade encryption for all data in transit and at rest, compliant with FERPA and GDPR. Access is role-based—only authorized staff see scored leads. No third-party dependencies that could leak info. We conduct regular audits and build in features like automatic data purging for unqualified leads. Your data stays in your controlled environment, not ours. Centers appreciate this: one director noted it gave peace of mind during parent inquiries. It's designed for trust, ensuring privacy while delivering insights that boost enrollments safely.
What if our lead sources change, like adding social media campaigns?
Our system is flexible for evolving sources. If you start leads from Instagram ads targeting back-to-school parents, we integrate those signals—clicks, engagements—into scoring. It's not locked to one channel; we adapt via API connections or data imports. For example, scoring now factors social interactions for higher intent on group classes. Updates take 1-2 weeks, with minimal downtime. This keeps your workflow current, aligning with scalable learning goals. We've helped centers pivot from email-only to multi-channel, increasing qualified leads by 45% without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.