Stop Wasting Time on Low-Intent Leads Custom AI Lead Scoring Built Just for Your Clinic
Imagine scoring leads that predict who'll stick with your program for 6+ months, boosting retention by 30% without the guesswork of generic tools.
Join 150+ fitness businesses with higher conversion rates
The "Lead Overload" Problem
Chasing fitness prospects who ghost after the free body composition consult, wasting hours on follow-up emails for those who never book their first HIIT session
Struggling to spot high-retention clients amid the January New Year's resolution rush, where 70% of sign-ups drop out before completing their first 30-day transformation challenge
Manual tagging of leads based on vague website visits to yoga class pages or social media likes on smoothie recipes, leading to misprioritized outreach
Losing ad budget on broad targeting that attracts casual browsers instead of weight loss committed folks ready for your 12-week nutrition and cardio program
Overloaded staff juggling unqualified inquiries about quick-fix detoxes during peak seasons like summer body prep, pulling them from core coaching duties
Generic CRM software missing nuances like past MyFitnessPal app usage or history of gym dropout after 4 weeks, resulting in poor lead qualification
Tailored Lead Scoring That Fits Your Clinic's Flow
We've built AI systems for 50+ wellness centers, turning chaotic lead funnels into retention machines.
Why Choose Us
Let's be honest, off-the-shelf lead scoring feels like a rigid gym routine that doesn't match your body's needs. We craft a custom AI model from the ground up, trained on your clinic's data—like consultation bookings, program sign-ups, and even client feedback surveys. This isn't a template slapped onto your CRM; it's a flexible system that learns your unique signals, such as a lead downloading your keto meal plan versus just browsing testimonials. You're probably thinking, 'How does this integrate with my existing tools?' Seamlessly. We connect it directly to your member management software, scoring leads in real-time so your team focuses on nurturing those primed for long-term weight loss success.
What Makes Us Different:
Unlock Retention Wins With Precision Scoring
Higher Program Enrollment
Higher Program Enrollment: Score leads who show 70% higher intent, like those repeatedly searching for 'sustainable weight loss meal plans' or engaging with your keto challenge content—leading to 25% more enrollments in your 90-day transformation programs without extra ad spend, as seen in Q1 results.
Boosted Client Retention
Boosted Client Retention: Identify prospects likely to complete full programs by analyzing signals like consistent Peloton usage or prior completion of online yoga courses, reducing dropouts by 35% and achieving 6-month retention rates of 80% in holistic wellness clinics.
Streamlined Staff Workload
Streamlined Staff Workload: Automate prioritization of leads based on quiz responses about fitness goals and past adherence to intermittent fasting, so your nutritionists spend less time on no-shows for metabolic assessments and more on personalized coaching—freeing up 15 hours weekly for one-on-one wellness sessions.
What Clients Say
"Before AIQ's scoring, we'd chase every inquiry after their free metabolic consult, but half never showed for the initial weigh-in or body scan. Now, we focus on leads scoring 80+ on commitment based on their engagement with our HIIT video library, and our first-month retention jumped from 45% to 72% in just three months. It's like having a sixth sense for who'll thrive in our group fitness program."
Dr. Elena Vasquez
Clinic Director at TransformFit Wellness Center, specializing in functional training programs
"Our old system couldn't distinguish a serious inquirer ready for weight training from a window-shopper liking our Instagram protein shake posts. After implementing their custom model, we prioritized leads with consistent MyFitnessPal interactions and prior gym trial history, closing 18 more clients for our 8-week strength program in Q1 than last year. Staff morale is up too—no more wasted calls on low-intent leads."
Mark Thompson
Operations Manager at SlimDown Fitness Centers, focusing on personalized weight management
"During the January resolution rush, leads poured in from our online body reset quiz, but we were drowning in follow-ups. The AI flags those ready for our 21-day metabolic reset program based on responses about past calorie tracking apps and exercise consistency. We've cut unqualified follow-ups by 60% over six months, and revenue from repeat wellness clients is steady at 85% now."
Sarah Lin
Lead Wellness Coach at VitalWeight Holistic Clinic, emphasizing nutrition and mindset coaching
Simple 3-Step Process
Discovery and Data Mapping
We dive into your clinic's lead sources, like website forms and social DMs, to map what signals true weight loss motivation—think quiz completions or newsletter sign-ups.
Custom Model Building
Our team trains the AI on your historical data, fine-tuning it for patterns unique to your clients, such as BMI goals or past program adherence.
Integration and Testing
We weave it into your CRM and test with live leads, ensuring scores align with real conversions like booking nutrition consults—then launch with your team's input.
Why We're Different
What's Included
Common Questions
How does custom lead scoring differ from my current CRM's basic features?
Here's the thing—your CRM might tag leads by source, but our custom AI goes deeper, like analyzing if a prospect lingered on your success stories page or completed a BMI calculator. We build it around your clinic's data, predicting who'll enroll and stick with a program. For weight loss clinics, this means scoring for retention signals, not just interest. We've seen clinics reduce wasted outreach by 40%, focusing on leads with 75%+ conversion potential. It's flexible too—if your intake changes, so does the model. No more generic filters; it's tuned to your workflow, integrating smoothly without disrupting daily ops.
What data do you need to build the lead scoring system?
We start with what you have—think past lead records from consultations, email opens on diet tips, or social engagements with client testimonials. No need for fancy setups; even spreadsheets work. For a weight loss clinic, we'd layer in specifics like program interest quizzes or past attendance at free webinars. You're probably thinking about privacy—everything's secure and compliant. In 4-6 weeks, we train the model on 6-12 months of your data, ensuring it captures nuances like summer slim-down motivations. This creates a system that feels like an extension of your team, scoring leads accurately from day one.
How long does it take to see results from the custom scoring?
Quick wins hit fast. After integration, your team sees scored leads within days, prioritizing those primed for your 8-week challenges. Full impact? About 30-60 days as the AI learns from real interactions—clinics often report 25% higher show-up rates right away. Let's be honest, it's not magic; it's data-driven. We monitor and tweak, like adjusting for post-holiday surges. One client cut no-shows by 50% in the first month, freeing staff for better member experiences. It's built to adapt, so results compound as you nurture high-intent prospects into loyal, long-term clients.
Can this integrate with our existing member management software?
Absolutely, and that's where we shine. Whether you're on Mindbody, Zen Planner, or a custom setup, we create two-way connections so scores flow directly into your dashboard—auto-notifying coaches of hot leads ready for a consult. No clunky exports. For weight loss clinics, this means seamless tracking from lead to enrollment, even tying scores to retention metrics like program completion. We've handled tricky integrations before, ensuring zero downtime. It's like upgrading your clinic's nervous system: everything communicates, reducing errors and letting you focus on transformations, not tech hassles.
Is the lead scoring system scalable as our clinic grows?
Yes, designed for it. Starting small? It handles 50 leads a week effortlessly. Expanding to multiple locations? The AI scales with cloud infrastructure, processing thousands without slowing. We build on robust frameworks, so as your client base doubles—say, from group classes booming—it adapts without rebuilds. Retention-driven clinics love this; one partner grew from 200 to 800 members, maintaining 80% accurate scoring. You're in control too—own the code, tweak as needed. No surprise fees or limits, just a system that grows with your wellness mission, keeping high-value leads in focus.
How do you ensure the AI respects client privacy in scoring?
Privacy is non-negotiable, especially in wellness. We follow HIPAA guidelines strictly, anonymizing data during training and using encrypted connections. Only aggregated insights feed the model—no personal details exposed. For your leads, scoring happens server-side, with access limited to authorized staff. We've audited systems for clinics handling sensitive info like weight goals, ensuring compliance from the start. Clients feel secure knowing their journey data powers better service, not risks. It's peace of mind: accurate scoring without compromising trust, so you build retention on a solid, ethical foundation.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.