Stop Losing Weeks to Manual Event Follow-Ups Reclaim 25+ Hours Weekly with Custom AI Automation
Event planners waste up to 40 hours per month on repetitive tasks like lead nurturing and post-event reporting. Our tailored systems deliver 300% ROI in the first year by streamlining your client-relationship workflows.
Join 150+ businesses with streamlined event pipelines
The "Fragmented Client Engagement" Problem
Fragmented attendee data across CRMs, event platforms, and email tools erodes client trust in Professional Services firms, with 65% of event planners reporting data silos as a top compliance risk
Manual follow-up emails after events lead to missed upsell opportunities
Inconsistent personalization in client communications, such as generic post-event recaps, dilutes relationship depth in advisory services where tailored insights drive 40% of repeat business
Post-event reporting bottlenecks delay insights for future planning
Overreliance on generic tools like basic email platforms fails to capture nuanced event attendee behaviors, such as engagement patterns in B2B networking sessions critical for consulting lead generation
Time-intensive lead scoring from event interactions, often exceeding 10 hours per event for consulting teams, hampers rapid response in competitive Professional Services markets
Our Custom-Built Marketing Automation Solution
With a proven track record of deploying enterprise-grade AI for 50+ professional services firms, we craft systems that evolve with your event cycles.
Why Choose Us
We build bespoke AI marketing automation directly into your event planning operations. Forget off-the-shelf templates. Our engineers analyze your unique workflows—from venue bookings to attendee segmentation—and engineer a unified system. This replaces subscription sprawl with owned, scalable automation. Picture your team freed from manual drudgery, focusing instead on crafting unforgettable experiences. We integrate deeply with your CRM and event tools, ensuring seamless data flow. The result? A tailored engine that anticipates client needs, automates nurturing, and measures ROI with precision. Industry benchmarks show our clients achieve 4x faster campaign deployment, turning event data into revenue gold.
What Makes Us Different:
Unlock Efficiency That Drives Revenue
Slash Weekly Admin Time by 25 Hours
Slash Weekly Admin Time by 25 Hours: Manual tasks like segmenting event leads from industry conferences and scheduling follow-ups for consulting pitches vanish. Our custom AI handles it all, freeing planners to nurture high-value advisory relationships. Clients report a 28% productivity boost, directly translating to 15% more consulting projects booked without added headcount, based on a 6-month implementation.
Achieve 300% ROI Through Automated Upsells
Achieve 300% ROI Through Automated Upsells: Post-event campaigns that personalize recommendations based on attendee behavior—such as webinar interactions for financial advisory—convert 40% more leads. No more guessing—our system scores prospects in real-time, prioritizing hot opportunities within 24 hours. This efficiency gain compounds, with Professional Services firms seeing payback in under six months and a 25% increase in annual retainer value.
Streamline Client Reporting for Deeper Insights
Streamline Client Reporting for Deeper Insights: Generate automated reports on event engagement metrics, like session attendance and Q&A interactions in strategy workshops, cutting preparation time from days to hours. This empowers data-driven decisions, such as refining vendor partnerships for legal events or targeting repeat clients in accounting services, boosting overall client retention by 22% on average within the first year.
What Clients Say
"Before AIQ Labs, our consulting team spent Fridays manually chasing leads from client seminars—it was exhausting and error-prone. Now, the custom automation handles follow-ups and suggests personalized invites based on past attendance patterns, like tailoring content for finance sector events. We've closed three extra advisory contracts this quarter alone, saving us about 20 hours a week and improving our billable utilization."
Sarah Jenkins
Senior Event Coordinator, Horizon Consulting Group
"I was skeptical about custom AI for our advisory practice, but their system integrated seamlessly with Salesforce and our event platform. Post-strategy summit campaigns used to take a full day of manual personalization; now it's fully automated and tailored to attendee roles, like executive vs. mid-level. Revenue from repeat advisory clients jumped 35% in four months—no hype, just measurable results in our pipeline."
Mike Rivera
Operations Director, Elite Advisory Partners Inc.
"Juggling multiple tools was killing our margins on mid-sized professional development events for law firms. AIQ built us a unified workflow that tracks attendee sentiment via post-session surveys and triggers nurture sequences for follow-on consultations. It's like having an extra consultant on staff—we've reduced no-shows by 15% and gained back 30 hours monthly, allowing us to take on two more client engagements."
Emily Chen
Marketing Lead, Summit Professional Experiences LLC
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your event planning processes, identifying pain points like manual attendee tracking. This tailored audit ensures our automation aligns perfectly with your client-focused operations.
Custom AI Design and Build
Our engineers construct your bespoke system, integrating AI for lead scoring and campaign automation. We test rigorously against real event scenarios to guarantee seamless performance.
Deployment and Optimization
Launch with full training for your team. We monitor and refine based on live data, scaling as your events grow. Expect immediate time savings and measurable ROI from day one.
Why We're Different
What's Included
Common Questions
How does your custom marketing automation differ from tools like HubSpot for event planners?
Unlike HubSpot's one-size-fits-all subscriptions, which can cost event firms $10K+ annually without true customization, we build owned AI systems tailored to your workflows. For instance, we embed logic for seasonal event cycles and client affinity scoring that generic platforms overlook. This means no more wrestling with brittle integrations—our solutions unify your data into a single, scalable engine. Clients typically see 25 hours saved weekly on manual tasks, with ROI hitting 300% in year one. We focus on professional services realities, like preserving relationship nuances in automations, ensuring your team stays client-focused without tech overload.
What kind of time savings can event planning companies expect?
Event planners often lose 15-20 hours per event to manual lead nurturing and reporting. Our custom AI automates these, reclaiming up to 25 hours weekly across your team. Consider a mid-sized firm handling 10 events quarterly: that's 100+ hours freed for strategic work like vendor negotiations. Benchmarks from our deployments show 80% reduction in data entry, directly boosting productivity. We quantify this during discovery, projecting exact savings based on your volume, and build in metrics to track gains monthly. It's not just efficiency—it's reclaiming time for what matters: building lasting client relationships.
Is the system scalable for growing event planning businesses?
Absolutely. We design with enterprise-grade scalability in mind, handling spikes from 50 to 5,000 attendees without performance dips. Unlike no-code tools that buckle under load, our custom-built frameworks use advanced AI models that adapt to your growth. For example, a client scaling from regional weddings to national conferences saw seamless expansion, with automation maintaining 99% uptime. We incorporate modular architecture, so adding features like voice agents for lead qualification is straightforward. This future-proofs your investment, supporting revenue jumps from $2M to $10M without rebuilding. Our approach ensures the system evolves as your client portfolio does.
How do you ensure the automation respects our client-relationship focus?
We prioritize your expertise-driven model by infusing human-like judgment into the AI. During design, we map your relationship stages— from initial inquiry to repeat bookings—and train the system to personalize accordingly, avoiding cold, generic blasts. For event planners, this means automations that reference past interactions, like suggesting add-ons based on attendee feedback. No soul-crushing templates here; everything is custom-coded to enhance, not erode, trust. Clients report 40% higher engagement rates because communications feel bespoke. We also include oversight tools for your team to intervene, keeping the personal touch intact while slashing manual effort.
What is the timeline for implementing custom marketing automation?
From consultation to launch, expect 6-8 weeks for a robust system, depending on complexity. Week 1-2: Deep-dive audit of your event workflows. Weeks 3-5: Building and testing integrations with your tools. Weeks 6-8: Deployment, training, and optimization. This phased approach minimizes disruption—many clients run parallel with existing processes. Post-launch, we provide 30 days of support to fine-tune. For a 20-person event firm, this delivers immediate wins like automated follow-ups within the first month. Our track record shows 90% of projects on time, transforming 'subscription chaos' into a unified asset faster than off-the-shelf alternatives.
How secure is the data in your custom AI systems for event attendee information?
Security is non-negotiable in professional services, especially with sensitive client data. We employ enterprise-grade encryption, SOC 2 compliance, and role-based access controls from the ground up. For event planners, this means attendee details—like preferences and contacts—are protected against breaches, with audit logs for every interaction. Our systems anonymize data for AI training while ensuring GDPR adherence. Unlike shared platforms vulnerable to third-party risks, your owned solution stays in your control. We've audited deployments for firms handling high-profile events, achieving zero incidents. This peace of mind lets you focus on creativity, knowing relationships are safeguarded.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.