Stop Wasting Hours on Manual Member Follow-Ups Reclaim Your Time for What Matters—Coaching and Client Wins
Imagine saving 15+ hours per week on repetitive marketing tasks, so you can focus on building stronger client relationships and boosting retention in your studio.
Join 200+ fitness businesses with automated retention that drives 30% higher member loyalty
The "Retention Drain" Problem
Chasing no-shows for spin classes with endless phone calls and texts, eating into your post-workout recovery time
Manually segmenting clients for targeted promo emails about new barre or Pilates group classes
Struggling to re-engage lapsed members who drop off after busy seasons like New Year's resolution peaks
Juggling multiple apps to track workout progress in apps like MyFitnessPal and send motivation blasts for PR achievements
Wasting afternoons crafting generic newsletters that don't boost sign-ups for yoga or bootcamp sessions
Overlooking at-risk clients showing declining attendance in core strength classes until retention rates plummet mid-year
Custom-Built Automation That Fits Your Studio's Rhythm
We've powered marketing flows for over 50 fitness studios, turning chaotic outreach into seamless member journeys.
Why Choose Us
Let's be honest—running a personal training studio means your days are packed with sessions, not spreadsheets. Here's the thing: our custom marketing automation replaces that grind with AI-driven workflows tailored to your exact client flow. We build from the ground up, integrating your booking system, CRM, and email tools into one owned system. No more subscription overload. You're probably thinking, 'Will this work for my small group classes?' Absolutely—we map your member touchpoints, like post-session check-ins or seasonal challenges, and automate them to feel personal, not robotic. The result? A system that runs like a well-tuned circuit training session: efficient, targeted, and always delivering results.
What Makes Us Different:
Unlock Time and ROI Your Studio Deserves
Save 15-20 Hours Weekly on Manual Tasks
Save 15-20 Hours Weekly on Manual Tasks: Picture this: instead of spending evenings texting reminders for tomorrow's HIIT class, our automation handles it with integrated calendar syncs. You reclaim time for one-on-one coaching or family dinners. Studios see a quick ROI—often recouping costs in 2-3 months through higher attendance and fewer cancellations, with no-show rates dropping by 15% on average.
Boost Retention by 25% with Smart Personalization
Boost Retention by 25% with Smart Personalization: Like a spotter lifting your clients to their next PR, our system sends tailored nudges—progress updates on squat improvements or class invites for restorative yoga based on their fitness journey. This isn't spray-and-pray marketing; it's precision outreach that keeps members coming back, driving predictable revenue without the guesswork, especially during off-peak months.
Cut Costs by Ditching Tool Overload
Cut Costs by Ditching Tool Overload: No more $500+ monthly fees across five apps like separate CRM and workout trackers. We consolidate into a single, custom system you own, slashing expenses by 40-60% while integrating seamless data from wearables. Efficiency gains mean your team focuses on client transformations, not tech headaches, with productivity soaring as automations handle the heavy lifting for class bookings and follow-ups.
What Clients Say
"Before AIQ, I was glued to my phone sending follow-ups after every kettlebell session. Now, the system auto-sends personalized recovery tips based on their last workout data, and my no-show rate for group classes dropped from 20% to 8% in just two months. It's like having an extra trainer on staff without the payroll hit."
Sarah Jenkins
Owner, FitCore CrossFit Studio
"We used to lose members every holiday season because outreach was all manual after the post-Thanksgiving slump. Their custom automation kicked in with targeted re-engagement emails tied to our CRM, featuring winter bootcamp invites, bringing back 15 lapsed clients in December alone. Saved me hours and added $3K to our revenue—no exaggeration."
Mike Rodriguez
Head Trainer, Apex Cycle & Strength Studio
"I was skeptical about AI for our small studio, but this setup analyzes member data from yoga attendance to suggest promo timing, like summer wellness retreats. Retention jumped 22% last quarter with automated progress reminders, and I'm not bogged down in emails anymore. Feels custom-made for how we operate with boutique class schedules."
Emily Chen
Studio Manager, Vitality Yoga & Wellness Center
Simple 3-Step Process
Discovery Session
We dive into your studio's daily flow—client onboarding, class bookings, retention hurdles—and pinpoint where automation can save the most time right away.
Custom Design & Build
Our engineers craft workflows tailored to your needs, like auto-personalized emails for member milestones, integrating seamlessly with your tools—no off-the-shelf templates here.
Launch & Optimize
We roll it out with training for your team, monitor performance, and tweak based on real data, ensuring your ROI builds from day one with ongoing support.
Why We're Different
What's Included
Common Questions
How does this automation handle personal data for my clients?
We prioritize privacy like you do in your sessions—building compliant systems that adhere to GDPR and HIPAA standards for fitness data. Your client info stays secure in your owned platform, with AI processing only anonymized patterns for personalization. For example, it might flag a member who's missed three yoga classes without accessing sensitive health notes. We've set this up for dozens of studios, ensuring no breaches while keeping outreach relevant. Setup includes audits to match your protocols, and we provide ongoing monitoring. The goal? Peace of mind so you focus on training, not tech worries. Typically, this integrates in under two weeks, saving you from manual compliance checks.
Will this work if my studio is just starting out with small groups?
Absolutely—it's designed for studios like yours, whether 10 or 100 members. We start small, automating basics like welcome sequences for new clients or reminders for one-on-one sessions. Take a client we worked with: a boutique trainer with 25 members. We built flows that sent goal-check emails post-session, cutting admin time by 10 hours weekly and lifting retention 18%. No need for massive scale; it's tailored to your workflow. We map your current tools during discovery, build incrementally, and scale as you grow. You're not locked into enterprise pricing—it's custom ROI from month one.
What kind of time savings can I really expect?
Let's be real: most studio owners lose 15-25 hours a week on marketing busywork, like chasing leads or updating promo lists. Our system automates that—think auto-sending progress recaps or class invites based on past attendance. One trainer reported reclaiming Fridays entirely for client-facing work after implementation. Quantifiable? We track it: expect 70-80% reduction in manual outreach time, translating to cost savings of $2K+ monthly in labor. It's like adding reps without the fatigue—efficiency that boosts your energy for coaching. We baseline your current process first to show exact gains.
How is this different from off-the-shelf email tools?
Off-the-shelf options are like generic workouts—they don't fit your form. We build custom for your studio's rhythm, integrating deeply with your booking and CRM for true automation, not just blasts. For instance, while tools like Mailchimp require manual lists, ours uses AI to predict who needs a nudge for that upcoming bootcamp, pulling data in real-time. No juggling apps; everything's unified in a system you own. Studios switching to us often cut tool costs by half and see 30% better engagement because it's hyper-relevant to fitness journeys. We're builders, not assemblers—delivering scalable power without the limitations.
Can I see results quickly, or is there a long setup?
Quick wins are our jam—most studios see value in 4-6 weeks. We prioritize high-impact automations first, like no-show reducers or promo triggers, so you're not waiting months. A recent project for a personal training spot went live with core flows in three weeks, immediately dropping cancellations by 15%. Full build takes 8-12 weeks depending on complexity, but we phase it: test, launch, optimize. You're involved every step, with demos tied to your metrics. The ROI? Often pays for itself through one good retention cycle. Think of it as progressive overload—steady builds to peak performance.
What if my team isn't tech-savvy?
No sweat—we design for trainers, not coders. Interfaces are intuitive, like your session planning app: simple dashboards to approve campaigns or view insights on member vibes. Training is hands-on, just 2-4 hours, with video guides for busy days. One owner shared, 'My front desk staff was emailing in under a day—no IT degree needed.' We include ongoing support, like weekly check-ins for the first month, ensuring smooth adoption. It's all about empowering your team to enhance member experiences without tech overload, keeping the focus on what you do best: transforming lives through fitness.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.