Stop Wasting Hours on Manual Follow-Ups Automate Your Marketing and Reclaim Your Day
Real estate agents lose 15-20 hours per week on repetitive email campaigns and lead nurturing, according to NAR benchmarks. Our custom automation slashes that by 70%, delivering 3x ROI in the first quarter through targeted, property-specific outreach.
Join 250+ real estate firms boosting conversions with seamless AI workflows
The "Fragmented Outreach" Problem
Juggling disparate tools like MLS feeds, IDX websites, and email platforms for promoting new listings and sending personalized open house invitations via SMS
Manual data entry errors when syncing buyer inquiries from MLS showings and CRM notes, leading to lost contact details on high-intent prospects
Inconsistent follow-up on hot leads generated from 3D virtual tours of luxury condos and in-person site visits to undeveloped lots
Wasted ad spend on generic Facebook campaigns that overlook hyper-local buyer preferences, such as school districts for family homes or walkability scores for urban lofts
Overloaded agents spending evenings on manual email personalization for off-market pocket listings and exclusive developer previews
Missed opportunities from delayed nurturing of investor contacts after commercial property auctions, resulting in lost bids on foreclosed multifamily units
Our Custom-Built Marketing Automation Solution
With a proven track record in real estate, we've engineered enterprise-grade systems for 50+ agencies, reducing manual marketing tasks by 80% on average.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We build tailored AI-powered marketing automation from the ground up, integrating seamlessly with your MLS feeds, CRM like Follow Up Boss, and property management software. Imagine a system that auto-generates personalized drip campaigns for luxury condo buyers or triggers instant SMS alerts for new commercial listings. It's designed for your workflow—handling everything from lead scoring based on viewing history to A/B testing email subject lines optimized for open rates in competitive markets. This isn't a template; it's ownership of a scalable asset that evolves with your agency.
What Makes Us Different:
Unlock Efficiency and Revenue Growth
Save 15+ Hours Weekly on Lead Nurturing
Save 15+ Hours Weekly on Lead Nurturing for Residential and Commercial Properties: Agents often drown in follow-ups for potential house flips or long-term rental agreements. Our system automates segmented drip campaigns based on buyer personas and retargets via Google Ads for similar listings, freeing you to focus on negotiating closings. Expect a 35% productivity boost, per our client data from 50+ agencies, translating to 20% more commissions without agent burnout within the first quarter.
Achieve 4x ROI Through Targeted Campaigns
Achieve 4x ROI Through Hyper-Targeted Campaigns for Specific Property Types: Generic email blasts waste budgets on uninterested viewers browsing Zillow. We craft AI models that score leads by criteria like property type (e.g., single-family vs. condos), buyer timeline, and location preferences, such as prioritizing young professionals for downtown high-rises. Agencies see conversion rates jump 50% on qualified leads, with cost per acquisition dropping 60% in the first six months, as evidenced by tracked MLS integrations.
Boost Close Rates with Instant Personalization
Boost Close Rates with Instant Personalization in Competitive Markets: In fast-paced urban markets, delays on hot leads can kill deals within 24 hours. Our automation integrates with Matterport virtual tours to send tailored recaps, comparable property comps, or neighborhood market reports within minutes of a site visit, increasing engagement by 45% and follow-up response rates. It's like having a 24/7 marketing team that knows every client's specs for dream homes, from square footage to HOA fees.
What Clients Say
"Before AIQ, my team was buried in manual emails for our 200+ coastal listings—tracking opens and replies from IDX inquiries took forever. Now, the custom automation handles nurturing for beachfront single-family homes and condos automatically, integrating with our MLS data, and we've closed 12 extra deals in three months without adding staff, boosting our average sale price by 15%."
Sarah Jenkins
Principal Broker, Coastal Realty Group, specializing in waterfront properties in Miami
"We struggled with inconsistent investor outreach after live auctions for distressed commercial assets. Their system integrated our CRM with auction platforms and auto-sent personalized bid summaries with comps for foreclosed office spaces. Saved us about 12 hours a week on follow-ups, and our investment portfolio grew 28% last quarter with three new multifamily acquisitions—real results, no fluff."
Mike Rivera
Managing Director, Urban Investments LLC, focused on commercial real estate acquisitions
"As a small agency in a competitive market, we couldn't afford big marketing firms for our new condo developments. AIQ built automation that fits our workflow perfectly, scheduling social posts with geo-targeted ads for urban townhomes and integrating lead capture from virtual open houses. Engagement doubled on Instagram, and we hit our quarterly sales targets two months early, signing 8 new buyer contracts."
Lisa Chen
Founder and CEO, Metro Properties Agency, boutique firm in Seattle's downtown market
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your agency's pain points—like siloed listing data—and map out custom automations tailored to your sales funnel, from lead capture to contract signing.
AI System Design and Build
Our engineers construct your unified platform, integrating MLS APIs and AI for predictive lead routing, ensuring it's scalable for growing portfolios.
Deployment, Training, and Optimization
We launch with hands-on training for your team, then monitor performance—tweaking for peak efficiency, like refining email timing based on local market peaks.
Why We're Different
What's Included
Common Questions
How does your marketing automation integrate with our existing MLS system?
We start by auditing your current setup, whether it's RETS feeds from your local MLS or platforms like CoreLogic. Our custom AI builds secure, two-way API connections to pull real-time listing data, sync buyer inquiries, and trigger automations like instant alerts for price reductions. This eliminates manual exports that eat into your day. For example, when a new comparable sells, the system auto-updates your client reports. We've done this for agencies in 15+ markets, ensuring compliance with data standards and reducing sync errors by 95%. The result? A unified flow that saves hours on data wrangling, letting you focus on negotiations.
What kind of time savings can a real estate agency expect?
Based on our deployments, agencies typically reclaim 15-20 hours per week per agent. Think about the grind of manually segmenting leads from open houses or crafting follow-ups for virtual tours—our AI handles that, using behavioral data to send tailored nurtures. One client, a mid-sized firm, cut email admin from 10 hours to under 2, boosting their close rate on luxury listings by 30%. We measure this through built-in tracking, benchmarking against industry stats like NAR's 22% average response time reduction goal. It's not just savings; it's redirecting that time to high-ROI activities like client meetings.
Is this automation compliant with real estate regulations?
Absolutely—compliance is baked in from day one. We design with TCPA for SMS, CAN-SPAM for emails, and fair housing laws in mind, auto-tagging opt-ins and providing easy unsubscribe paths. For instance, our system flags personalized content to avoid discriminatory language in property recommendations. We've navigated this for brokerages handling sensitive commercial deals, ensuring audit-ready logs. Unlike generic tools, our custom builds include agency-specific rules, like Do Not Call list integrations. Clients report zero compliance issues post-launch, with full transparency in every campaign.
How do you personalize marketing for different property types?
Personalization is core to our approach, using AI to analyze buyer profiles against your inventory. For residential, it might generate emails highlighting school districts; for commercial, ROI projections on cap rates. We train models on your historical data—past conversions, search patterns—to score and segment dynamically. A brokerage we worked with saw 40% higher engagement on multifamily listings by auto-sending neighborhood comps. It's all custom: no one-size-fits-all. We refine via A/B tests, aiming for benchmarks like 35% open rates, ensuring your campaigns resonate in niche markets like vacation rentals.
What's the ROI timeline for implementing this?
Most agencies see positive ROI within 1-3 months, with full payback in six. We base this on reduced manual labor (saving $5K+ monthly in agent time) and lifted conversions—our average is 3-4x return via more efficient lead funnels. For a 20-agent firm, that's often $50K in added commissions from faster closings on nurtured leads. We provide upfront projections tailored to your volume, tracking metrics like cost per lead against industry norms (e.g., under $200 for qualified real estate prospects). Post-launch, we optimize quarterly to sustain gains as your portfolio grows.
Can this scale if my agency expands to new regions?
Yes, our architecture is built for growth—handling multi-market expansions without rework. We use modular AI components that adapt to new MLS feeds or regional preferences, like adding geo-fencing for cross-state campaigns. A client expanding from NYC to Miami integrated three new data sources seamlessly, scaling automations to 500+ leads monthly without performance dips. It's enterprise-grade, supporting 10 to 500 agents, with cloud-based scaling. We include migration planning in the build, ensuring your system evolves—like auto-adjusting for local zoning trends—keeping efficiency high as you acquire new offices.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.