Stop Wasting Hours Chasing Leads While Your Box Empties Out Automate Personalized Outreach to Fill Classes and Boost Retention
Imagine reclaiming 15+ hours per week from manual follow-ups, turning those into real ROI with 3x more trial sign-ups and 20% higher retention rates – all custom-built for your CrossFit workflow.
Join 150+ fitness studios with automated systems driving consistent member growth
The "Outreach Overload" Problem
Endless Manual Follow-Ups After Open Houses Drain Coaching Time – Spending 5-7 Hours Weekly Chasing Leads Instead of Leading WODs
Generic Emails Fail to Connect with CrossFit Enthusiasts' Passion – Ignoring Their Love for Functional Movements and PR Chases
Missed Leads from Busy Peak Hours Leave Revenue on the Table – Overlooking Inquiries During 6 AM Primal Rush or Evening Box Jams
Inconsistent Retention Nurturing Lets New Members Drop Off Post-Trial – Failing to Re-Engage After Free WODs Without Progress Check-Ins
Tracking Outreach Effectiveness Without Data Wastes Ad Spend on Trials – Blindly Pouring Budget into Facebook Ads for Open House Sign-Ups
Juggling CRMs and Email Tools Breaks Workflow During High-Volume Sign-Ups – Disrupting Flows Right After Affiliate Competition Waves
Our Custom AI Sales Outreach Automation – Built for Your CrossFit Rhythm
We've powered 50+ fitness businesses, including CrossFit affiliates, to streamline outreach without the subscription mess
Why Choose Us
Let's be honest – running a CrossFit gym means you're coaching, programming WODs, and building community, not glued to your inbox chasing leads. Here's the thing: our AIQ Labs team builds a tailored sales outreach system that automates personalized emails, lead nurturing, and follow-ups directly into your daily flow. No off-the-shelf templates. We integrate with your member management tools, analyze prospect data like past workout interests or local competition events, and craft messages that feel like a one-on-one chat from your box. You're probably thinking, 'Will this fit my unique setup?' Absolutely – we map your exact workflow, from trial inquiries to retention drips, saving you hours while driving sign-ups. Think of it as your AI spotter, lifting the heavy load of outreach so you focus on what matters: growing a loyal community.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to Your Box
Reclaim 15+ Hours Weekly for Coaching and Community
Reclaim 15+ Hours Weekly for Coaching and Community: Stop the manual grind of copying leads from open house inquiries to emails – our system automates it all, like a seamless burpee flow, no extra effort, just results. Gym owners report redirecting that time to personalized coaching sessions and building affiliate teams, boosting member satisfaction and word-of-mouth referrals by 25% within the first quarter.
Achieve 3x More Trial Sign-Ups with Personalized Outreach
Achieve 3x More Trial Sign-Ups with Personalized Outreach: Generic blasts? They're like sending everyone the same WOD – ineffective. We build AI that tailors messages to prospects' goals, like 'Saw your interest in Olympic lifts – join our Thursday session and crush your next PR.' This drives higher engagement, with clients seeing ROI in 2-4 weeks through filled classes, reduced no-shows, and 15% more paid memberships from trials.
Boost Retention by 20% with Smart Nurture Sequences
Boost Retention by 20% with Smart Nurture Sequences: Retention is your gym's heartbeat. Our automation sends timely check-ins post-trial, like personalized progress tips on squat form or invites to community hero WODs, cutting churn by addressing common drop-off reasons. It's a productivity boost: less manual re-engagement means more focus on scaling your box, with measurable cost savings from fewer lost members – averaging $5K quarterly in retained revenue.
What Clients Say
"Before AIQ, I was spending evenings manually emailing leads from our weekend open houses – it was exhausting after 10-hour coaching days leading double WOD blocks. Now, the system handles personalized follow-ups based on their interest in mobility drills, and we've signed 12 new members in the last month alone, filling our 6 PM classes. It's like having an extra coach for sales without the burnout."
Sarah Jenkins
Owner, IronForge CrossFit in Austin, TX
"Our retention was slipping with inconsistent check-ins after free trial WODs. This custom automation sends tailored tips based on members' logged progress, like scaling advice for their next benchmark workout, and we've held onto 85% of trials this quarter – up from 60%. Saved me 10 hours a week to focus on programming, no joke."
Mike Rivera
Head Coach, Apex Strength Gym in Denver, CO
"Integrated perfectly with our Mindbody setup during our busy affiliate competition season. Leads from open houses get auto-nurtured with invites to partner WODs, and response rates are up 40% – leading to 8 more full-time sign-ups last month. Finally, tech that understands CrossFit chaos without adding more subscriptions or setup headaches."
Lisa Chen
Operations Manager, Rebel Box Fitness in Seattle, WA
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your gym's specifics – from lead sources like social inquiries to retention pain points – and design a custom automation blueprint that fits your CrossFit schedule.
AI Build and Integration
Our engineers code your system from scratch, linking it to your tools for seamless data flow, testing personalized outreach sequences to ensure they resonate with fitness enthusiasts.
Launch, Optimize, and Scale
Go live with monitoring dashboards, then refine based on real results – like tweaking for peak sign-up seasons – to maximize your ROI and member growth.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique flow of CrossFit leads from open houses?
Great question – CrossFit leads often spike after events like your free intro WODs. We customize the system to capture those inquiries instantly via integrations with your sign-up forms or social tools. The AI then triggers personalized follow-ups within hours, referencing the event to build rapport. For instance, if someone tried a benchmark workout, it crafts an email suggesting a tailored program. This setup has helped gyms like yours convert 30% more event attendees into trials, all while you focus on coaching. No more manual entry; it's built to your exact event cadence for smooth efficiency.
Will this replace my current email marketing tool?
Not necessarily replace, but enhance and unify. You're probably thinking about your existing setup with something like Mailchimp – we integrate deeply to pull in your lists and automate from there, but with AI smarts tailored to fitness. Unlike generic tools, ours generates content specific to CrossFit, like mobility tips for prospects, reducing your hands-on time. Many clients phase out subscriptions post-implementation, saving $500+ monthly, because everything lives in one owned system. We map it to your workflow during discovery to ensure no disruption.
What kind of time savings can I expect as a busy gym owner?
Let's be honest, time is your most precious resource between programming and member check-ins. Our automation handles research, writing, and sending – tasks that eat up 15-20 hours weekly for most CrossFit owners. Clients report reclaiming that for family or box improvements, with one owner noting they now lead an extra community class weekly. ROI kicks in fast: if each saved hour lets you close one more lead at $150/month membership, that's quick payback. We quantify it upfront based on your volume, ensuring measurable gains from day one.
How do you ensure the outreach feels personal, not spammy?
Spam turns off fitness folks fast – we get that. Our AI is trained on your brand's voice, pulling real details like a prospect's interest in HIIT from forms or social. It's like scripting a casual post-WOD chat: 'Hey, loved your energy at the intro – ready to crush AMRAPs?' No templates; everything's custom-built from your past successful emails. Gyms see open rates jump to 40% because it resonates, boosting trust and sign-ups. We review samples during build to nail the tone, keeping it warm and community-focused.
Can this help with member retention beyond new sales?
Absolutely, retention is the lifeblood of CrossFit gyms. We extend outreach to nurture sequences for existing members, like automated check-ins after 30 days: 'How's your snatch improving? Join our skills clinic.' It analyzes engagement data to flag at-risk drop-offs, sending re-engagement nudges. One client reduced churn by 18% in three months, adding $10K annual revenue. Built into your workflow, it saves manual effort while strengthening community ties – think of it as AI preventing 'ghosting' in your box.
What's the setup process like, and how long until it's live?
We keep it straightforward to fit your schedule. Step one: a 1-hour call to understand your leads, tools, and goals – no fluff. Then, our team builds and tests over 2-4 weeks, integrating with your gym software. Launch includes training so your staff can monitor easily. It's not a cookie-cutter install; we tailor to avoid downtime during peak hours. Most gyms go live with initial sequences running trials within a month, seeing first wins like higher response rates right away. We're with you for tweaks to ensure smooth sailing.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.