Stop Wasting Hours on Manual Freight Lead Prospecting Automate Your Sales Outreach with Custom AI
Reclaim 15-20 hours per week from repetitive outreach tasks, slashing your sales cycle by 30% and boosting close rates in a high-volume freight market.
Join 150+ businesses with streamlined freight sales pipelines
The "Freight Outreach Overload" Problem
Chasing shipper leads across fragmented load boards like DAT, Truckstop, and regional directories
Manually personalizing emails for varying lane-specific freight opportunities, such as Chicago-to-Dallas FTL or Northeast LTL routes
Delayed responses to time-sensitive RFPs for hazmat or refrigerated loads, eating into profit margins amid volatile spot rates
Sales teams bogged down by outdated CRM data on carrier capacities for dry van, flatbed, or intermodal equipment
Struggling to scale outreach during peak seasons like holiday surcharges and back-to-school produce hauls
Missed follow-ups on multi-stop LTL quotes due to scattered notes in Excel or legacy TMS systems
Our Custom AI Outreach Engine Built for Freight Efficiency
With over a decade architecting AI for logistics giants, we've streamlined sales for 50+ freight firms, delivering enterprise-grade automation without the subscription trap.
Why Choose Us
We craft a bespoke AI system that integrates directly with your TMS and CRM, automating the grunt work of freight sales. Think of it as your digital dispatcher: it scouts load boards, enriches shipper profiles with real-time lane data, and crafts hyper-personalized outreach. No more sifting through DAT or Truckstop alerts manually. Our solution analyzes historical bid wins to predict hot leads, ensuring your team targets high-margin routes first. Built from scratch, it's scalable for your exact fleet size and routes—pure ownership, no fragile plugins.
What Makes Us Different:
Unlock Quantifiable Gains in Your Freight Sales Pipeline
Save 15+ Hours Weekly on Prospecting
Save 15+ Hours Weekly on Prospecting: Your sales reps waste cycles hunting leads across platforms like DAT and 360 Load Boards. Our AI automates this, pulling from 20+ data sources including RMIS and Carrier411 to deliver prioritized shipper lists for high-volume lanes. Result: 40% productivity boost, redirecting time to closing $500K+ annual FTL contracts in under 90 days. Like upgrading from a single-axle truck to a full fleet—efficiency multiplies.
Achieve 3x ROI Through Smarter Outreach
Achieve 3x ROI Through Smarter Outreach: Manual efforts yield low conversion in competitive lanes like I-95 corridor or cross-country reefer routes. We deploy predictive models scoring leads by win probability, based on benchmarks like 25% higher closes for personalized FTL pitches using historical lane data. Freight firms see payback in 3 months, with cost savings equaling two full-time reps during peak drayage seasons. It's the cargo optimizer for your sales deck.
Boost Close Rates by 35% with Tailored Messaging
Boost Close Rates by 35% with Tailored Messaging: Generic emails drown in inboxes amid rising fuel costs and capacity shortages. Our system generates custom sequences referencing specific routes, ETAs, and equipment availability from your TMS data. Clients report 50% faster RFP responses for intermodal bids, turning seasonal spikes like Q4 imports into steady revenue streams without added headcount, achieving 20% margin uplift.
What Clients Say
"Before AIQ Labs, our team spent Mondays just compiling shipper lists from old DAT emails and Truckstop alerts—it was chaos during Q4 holiday surcharges. Now, the automation handles 200+ personalized outreaches weekly for Midwest FTL lanes, and we've booked 15% more loads without hiring extras. Saved us about $40K in overtime last year by streamlining our broker TMS feeds."
Mike Harlan
Sales Director, Midwest Freight Haulers LLC
"We were losing bids because follow-ups slipped through cracks in our shared Google Drive and outdated CRM. Their custom AI integrates with our TMS like McLeod perfectly, flagging hot LTL opportunities on East Coast routes and drafting responses in our voice. Closed a $200K multi-stop contract in under two weeks—first time in years we beat the big carriers on response speed for temp-controlled loads."
Sarah Kline
VP of Operations, Eastern Logistics Partners Inc.
"Scaling outreach for reefer loads was a nightmare with manual research across Carrier411 and scattered Excel sheets. AIQ built us a system that pulls real-time capacity data from multiple sources and crafts pitches tailored to temp-sensitive produce shippers on West Coast lanes. Our conversion rate jumped from 12% to 28% in six months, and the ROI hit positive by month two—no more juggling five tools during cherry season peaks."
Tom Reyes
Business Development Manager, Coastal Carriers Inc.
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your freight operations—reviewing TMS data, sales pain points, and key routes—to blueprint a custom automation that fits like a glove on your dispatch board.
AI System Build and Integration
Our engineers code your dedicated outreach engine, linking it to load boards and CRM for seamless data flow. Test runs ensure it handles peak-volume scenarios without a hitch.
Deployment, Training, and Optimization
Go live with hands-on training for your team. We monitor performance, tweaking for metrics like lead-to-load conversion, delivering ongoing refinements as your business evolves.
Why We're Different
What's Included
Common Questions
How does this automation handle the variability in freight lanes and seasons?
Freight markets fluctuate wildly—think summer produce surges or winter delays. Our custom AI ingests your historical data from TMS systems, factoring in seasonality, fuel trends, and lane density. It prioritizes outreach to stable, high-margin routes while flagging opportunistic ones, like backhauls during off-peak. For a mid-sized carrier we worked with, this cut wasted pitches by 45%, focusing efforts on routes yielding 20% higher margins. We build in flexibility, so as your operations shift—say, adding reefer capacity—the system adapts without recoding. It's designed for the unpredictability of trucking, delivering consistent leads year-round.
What integrations do you support for our existing logistics software?
We specialize in deep, two-way integrations tailored to transportation stacks. Common ones include TMS like McLeod or TMW, CRMs such as Salesforce or Pipedrive, and load boards via APIs from DAT and 123Loadboard. No superficial Zapier links here—our engineers code secure, real-time syncs that pull shipper ETAs or carrier availabilities directly into outreach workflows. For instance, a client with Oracle TMS saw automated emails trigger on available backhauls, reducing empty miles by 15%. If your setup is unique, like custom ELD integrations, we map it during discovery. This unified approach eliminates the manual exports that slow down 80% of sales teams in logistics.
How secure is the AI system for sensitive freight data?
Security is non-negotiable in transportation, where data like HAZMAT specs or customer routes demands protection. We architect with enterprise-grade encryption (AES-256), role-based access, and compliance to FMCSA and GDPR standards. Your AI runs on a private cloud instance you own, not shared servers. Features include audit logs for every outreach and anomaly detection to flag unusual access. A freight broker we built for reported zero breaches over two years, even during a cyber surge in the industry. We conduct penetration testing pre-launch and offer ongoing monitoring—ensuring your competitive edge stays confidential amid rising ransomware threats in logistics.
What's the typical timeline to get this up and running for our team?
From initial consult to live automation, expect 6-8 weeks for most freight companies. Week 1-2: We audit your workflows and gather data samples. Weeks 3-5: Build and integrate the core AI, with iterative testing on sample leads. Weeks 6-7: Train your sales team via hands-on sessions and deploy. Final week: Optimize based on early metrics. This phased approach minimizes disruption— one client went from manual RFP chasing to automated in under two months, booking their first AI-sourced load by week 4. Timelines flex for complexity, like multi-TMS setups, but our agile method ensures quick wins, like 10-hour weekly savings from day one of testing.
Can this scale if we expand our fleet or add services like warehousing?
Absolutely—scalability is baked in from the start. Our systems handle volumes from 50 to 5,000 monthly outreaches without performance dips, using modular code that grows with you. If you add warehousing, we extend the AI to include 3PL pitches, enriching leads with inventory data. A growing carrier we partnered with scaled from 20 to 80 trucks; the automation adapted seamlessly, boosting lead flow by 300% without extra costs. Unlike rigid SaaS, our custom build lets you own the infrastructure, adding features like intermodal tracking via simple config updates. It's future-proof for logistics evolution, from flatbed to dedicated fleets.
How do you measure success and provide ongoing support?
Success ties to your freight KPIs: track metrics like leads generated, response rates, and revenue per outreach via a custom dashboard. We benchmark against industry standards—aiming for 25-35% close improvements—and set baselines during setup. Post-launch, monthly reviews optimize algorithms, like refining for better HAZMAT lead accuracy. Support includes a dedicated engineer for the first quarter, then SLA-backed helpdesk. One testimonial client saw ROI in 90 days through 18% margin uplift on AI-sourced loads. It's not set-it-and-forget-it; we evolve the system with your data, ensuring sustained efficiency in a volatile market.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.