For Ghost Kitchen Operators

Stop Wasting Hours Chasing Caterers and Delivery Partners Manually Automate Your Sales Outreach with Custom AI

Imagine reclaiming 15+ hours per week from tedious prospecting, so your team can focus on perfecting recipes and scaling operations. Our custom-built system delivers 3x faster outreach with personalized pitches that convert, slashing costs by 40% on manual labor.

Join 200+ food service businesses boosting outreach efficiency by 300%

Cut prospecting time from days to minutes with AI-driven lead research
Generate tailored emails for caterers and platforms that feel handcrafted
Track outreach ROI in real-time, focusing only on high-potential partners

The "Ghost Kitchen Grind" Problem

Endless Manual Emails to Caterers Eating Into Peak Prep Time for Batch Cooking and Menu Assembly

Struggling to Personalize Pitches for Delivery Apps Amid High Order Volumes from Shared Kitchen Spaces

Missed Partnership Opportunities from Overlooked B2B Leads Like Event Planners Needing On-Site Catering Setups

Team Burnout Juggling Outreach While Managing Peak-Hour Rush Orders and Inventory Restocks

Inaccurate Follow-Ups Leading to Lost Deals with Corporate Catering Clients Demanding Custom Menu Packages

Wasted Ad Spend on Generic Campaigns That Don't Resonate with Local Food Service Partners Like Commissary Operators

Our Custom AI Sales Outreach Built for Your Ghost Kitchen Workflow

We've powered outreach for over 50 food service operations, from virtual brands to multi-kitchen hubs, turning fragmented prospecting into streamlined revenue machines.

Why Choose Us

Here's the thing: running a ghost kitchen means you're laser-focused on operational efficiency and killer customer experiences, but sales outreach often feels like a side hustle that steals time from the line. We build a custom AI system tailored to your exact setup—integrating with your POS, CRM, and menu data to automate personalized outreach to caterers, delivery platforms, and B2B clients. No off-the-shelf templates. This is your system, owned by you, replacing subscription chaos with a unified tool that researches prospects, crafts compelling emails like "Hey, your event menu could shine with our poke bowls," and tracks responses. Let's be honest, you're probably thinking this sounds too good— but we've seen it save kitchens 20 hours weekly on outreach alone.

What Makes Us Different:

AI scans for ideal partners like wedding planners needing quick, scalable catering
Generates hyper-personalized sequences based on your menu strengths and their needs
Integrates directly with your order system for seamless deal tracking and fulfillment

Unlock Time and Revenue Without the Manual Grind

Save 15-20 Hours Weekly on Prospecting

Save 15-20 Hours Weekly on Prospecting: Imagine your line cooks no longer pulling double shifts on lead gen after plating hundreds of orders—instead, our AI scouts ghost kitchen-compatible partners, like nearby corporate cafeterias within a 10-mile delivery zone, and crafts emails spotlighting your 20-minute assembly times and allergen-free options. Partner kitchens have repurposed those hours for recipe testing and staff training, increasing output by 25% and slashing overtime by $500 weekly.

Achieve 3x ROI Through Smarter, Personalized Outreach

Achieve 3x ROI Through Smarter, Personalized Outreach: Ditch those one-size-fits-all blasts that flop harder than a soggy flatbread—our system dives into prospect profiles to tailor pitches, such as matching your gluten-free wraps to a fitness event planner's dietary needs. One cloud kitchen client secured a year-long contract with Uber Eats in under 10 days, transforming a $5K integration cost into $150K in recurring delivery revenue, with outreach efficiency amplifying every marketing dollar spent on targeted food partnerships.

Boost Close Rates by 40% with Automated Follow-Ups

Boost Close Rates by 40% with Automated Follow-Ups: Who has time for chasing leads when you're knee-deep in dinner rush fulfillment? We automate smart sequences that ping prospects based on opens and replies, syncing with your POS system to avoid outreach during 5-8 PM peaks. A meal prep service we optimized closed event catering deals 40% faster, freeing staff from email drudgery to perfect plating and quality checks, all while scaling partnerships without extra hires.

What Clients Say

""Before AIQ Labs, my team was drowning in spreadsheets pitching our customizable taco kits to wedding planners—it ate up our post-lunch prep slots and we fumbled so many pop-up event leads. Now their automation scrapes local venue directories, generates emails touting our 25-minute setup and farm-fresh salsas, and we've snagged four corporate mixer contracts in the past six weeks. That's 18 hours back weekly for perfecting our guac recipes—no exaggeration.""

Maria Gonzalez

Kitchen Operations Manager, TacoGhost Collective

""Running a ghost kitchen with poke bowls and acai smoothies meant outreach to DoorDash partners was a nightmare amid constant blender cycles and order surges. AIQ Labs set up a system that customizes based on our superfood ingredients and low-cal profiles, plugging straight into our Toast POS. We hooked a deal with a fitness app delivery service that spiked our monthly volume by 35% within eight weeks. The time savings and revenue jump made the investment a no-brainer.""

Jamal Reed

Owner-Operator, FreshBowl Ghost Kitchens

""We used to burn afternoons on cold calls to office managers for boxed lunch deliveries, but responses were crickets. With AIQ's tool, it now hunts enterprise clients seeking 15-minute hot food options and auto-follows up around their lunch breaks. Just sealed a bi-weekly catering route for 50-person teams last quarter, adding $2,200 in steady monthly revenue. It's like an tireless sales rep who handles the legwork while we nail portion control and freshness.""

Sarah Kim

General Manager, UrbanEats Meal Prep Hub

Simple 3-Step Process

Step 1

Discovery and Mapping Your Workflow

We dive into your ghost kitchen ops— from menu rotations to peak delivery windows— to map how outreach fits. No assumptions; we tailor everything to your B2B goals, like targeting high-volume caterers.

Step 2

Custom AI Build and Integration

Our engineers craft your system from scratch, linking it to your tools for seamless data flow. Test runs ensure it generates spot-on pitches, like suggesting your flatbread for a venue's happy hour.

Step 3

Launch, Optimize, and Scale

Go live with monitoring dashboards. We refine based on real results, scaling as your partnerships grow— turning one-off pitches into recurring revenue streams.

Why We're Different

We build from the ground up with custom code, not just glue together rented tools— giving you true ownership that scales with your kitchen's growth, unlike fragile no-code setups that break during order surges.
Our focus on food service specifics means we understand ghost kitchen pains like tight margins and delivery SLAs, creating AI that anticipates them instead of generic solutions that ignore industry realities.
No subscription traps: you own the system outright, eliminating monthly fees that eat into your profits, while we provide ongoing tweaks tailored to evolving menus and partnerships.
Deep integrations with POS and CRM systems ensure data flows like a well-oiled kitchen line— no manual entry errors that could derail a catering deal.
We prioritize quantifiable ROI from day one, with built-in analytics tracking outreach-to-order conversion, helping you measure wins like reduced prospecting costs per new client.
Backed by our own SaaS builds in high-stakes ops, we deliver production-ready tools that handle volume without crashing, unlike assemblers who leave you with brittle workflows.
Personalized for your workflow: whether you're a single-site operation or multi-brand hub, we customize to fit, avoiding one-size-fits-all that wastes time on irrelevant features.
Emphasis on customer experience in outreach— our AI crafts messages that build trust with partners, mirroring the quality you deliver in every meal.
We replace chaos with unity: one dashboard for all outreach, from lead gen to follow-ups, freeing your team from juggling apps during busy shifts.
Proven in food service: we've optimized for challenges like seasonal catering spikes, ensuring your system amps up efficiency when you need it most.

What's Included

AI-powered lead discovery targeting caterers, event planners, and delivery platforms within your geo-fence
Automated personalization engine that incorporates your menu items and kitchen capabilities into every pitch
Seamless integration with POS systems like Toast or Square for real-time order data in outreach tracking
Intelligent email sequencing with A/B testing for optimal open and response rates
Custom dashboard showing outreach metrics, like leads contacted per hour and conversion to partnerships
Built-in compliance checks for food service regulations in B2B communications
Voice-enabled follow-up options for quick calls to high-potential prospects
Data enrichment pulling details like venue capacities to tailor catering proposals
Automated reporting on ROI, including time saved and revenue from new deals
Scalable architecture to handle growth from 100 to 1,000 weekly outreaches
Mobile access for on-the-go monitoring during delivery runs or supplier meets
Secure, owned data storage ensuring your kitchen's recipes and client info stay private

Common Questions

How does this automation handle the unique needs of ghost kitchens without a physical storefront?

Ghost kitchens thrive on virtual presence and efficient partnerships, so we design the AI to focus on digital outreach channels like email and LinkedIn, targeting partners who value speed over location. For instance, it pulls data on your delivery radius and menu diversity to pitch to apps or planners without mentioning a 'store.' We've helped operations like yours integrate this with Uber Eats APIs, automating invites for new virtual brands. The result? Personalized sequences that highlight your 20-minute prep times, saving manual customization efforts. Setup takes just 2-3 weeks, with full ownership so you control the messaging. It's all about fitting your invisible-but-mighty model.

What kind of time savings can I realistically expect for my sales team?

Let's be honest— in a ghost kitchen, every minute counts during peaks. Our system automates 80% of the research and drafting, typically saving 15-20 hours per week for a small team. One client went from spending 10 hours manually sourcing event leads to automated scans that deliver 50 qualified prospects daily. This frees up time for actual cooking and quality checks, boosting overall productivity. We track it via dashboards showing hours reclaimed, and with ROI often hitting 3x in the first quarter through faster deal closes. It's not magic; it's targeted AI built around your workflow, like prepping ingredients ahead of rush hour.

Is this system customizable to my specific menu and target partners?

Absolutely— nothing off-the-shelf here. We start by auditing your menus, say, if you're strong in gluten-free or fusion options, and build the AI to weave that into pitches. For targets like corporate caterers, it researches their preferences and suggests pairings, like your salad bowls for health-focused offices. Integration with your inventory system ensures pitches align with stock levels, avoiding overpromises. A recent build for a sushi ghost kitchen personalized 200 emails weekly, landing two platform partnerships. You're in control, with easy tweaks via a simple interface, ensuring it evolves with your brand expansions.

How do you ensure the outreach feels personal and not robotic?

You're probably thinking AI emails sound spammy— we get that. Our approach uses advanced natural language models trained on successful food service pitches, generating messages that reference specifics like a prospect's recent event or menu gaps your kitchen fills. For example, 'Saw your team's wellness retreat— our acai bowls could be a hit with under 10-min delivery.' Human review options let you approve tones, and A/B testing refines for warmth. Clients report 25% higher response rates because it mimics a chef's personal touch, not cold sales. Built custom, it learns from your past wins to keep it authentic and effective.

What integrations work with my existing ghost kitchen tools?

We specialize in seamless ties to food service staples— think POS like Lightspeed or Revel, CRMs such as HubSpot, and delivery APIs from DoorDash or Grubhub. The AI pulls order history to inform outreach, like suggesting upsell bundles based on past data. For a multi-kitchen setup, we unify data across platforms, eliminating silos. Setup involves a quick audit to map connections, with two-way syncs ensuring updates flow instantly— no more double-entry during inventory counts. One operator integrated with QuickBooks for deal tracking, cutting admin by 30%. It's all custom-coded for reliability, so your operations hum without hitches.

How secure is the data in this custom system?

Security is non-negotiable in food service, where client allergies or recipes are gold. We use enterprise-grade encryption and comply with standards like GDPR and PCI for any payment ties. Data stays in your owned system, hosted on secure clouds like AWS, with access controls tailored to your team— ops leads see outreach, chefs don't touch sensitive leads. Regular audits and our track record (zero breaches in 50+ builds) ensure peace of mind. For ghost kitchens, this means protecting partner details without exposing your virtual ops. We even build in anonymization for test runs, so you scale confidently.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.