For Martial Arts Schools

Stop Losing Prospective Students to Manual Follow-Ups Automate Your Outreach and Fill Classes Faster

Imagine reclaiming 10-15 hours per week from chasing leads, so you can focus on coaching and building loyalty. Our custom automation delivers 3x ROI in the first quarter by turning inquiries into enrollments without the grind.

Join 150+ businesses with boosted enrollment rates

Cut lead follow-up time by 80%, freeing you for mat time

Personalize outreach to local parents, increasing trial class sign-ups by 40%

Track retention signals early, reducing drop-off in new belts

The "Outreach Overload" Problem

Endless manual emails to parents inquiring about kids' martial arts classes, like taekwondo or karate intros

Missing follow-ups after free trial sessions, letting prospects slip away

Struggling to personalize messages for busy adults seeking stress-relief through high-intensity kickboxing or yoga sessions

Wasted hours tracking open gym inquiries without converting to memberships

Overlooking retention outreach for students nearing belt tests or yoga certification milestones, risking early churn in group classes

Juggling scattered notes on leads from community fitness events like bootcamps or wellness fairs, leading to forgotten enrollment opportunities

Our Custom-Built Sales Outreach Automation

We've powered outreach for over 50 fitness studios, including martial arts schools just like yours, turning fragmented efforts into seamless enrollment machines.

Why Choose Us

Here's the thing: running a martial arts school means you're part coach, part marketer, and all too often, stuck in admin hell. We build a tailored AI system that automates your entire sales outreach—from capturing inquiries at a local fair to nurturing leads with personalized invites to your next self-defense workshop. No cookie-cutter templates. We integrate it with your scheduling software, student CRM, and even your email lists, creating a unified flow that feels as natural as a well-executed kata. You're probably thinking, 'Will this fit my dojo's vibe?' Absolutely. We map your exact workflow, like timing messages around peak training seasons, to boost conversions while you focus on what matters: empowering your students.

What Makes Us Different:

AI scans inquiries and crafts hyper-personal messages, like inviting a parent to a family-friendly class demo

Automates multi-touch sequences, from initial contact to enrollment nudges, saving you hours weekly

Integrates with your tools for real-time tracking, ensuring no lead gets lost in the shuffle

Unlock Time and Revenue with Proven Efficiency

Reclaim 12+ Hours Weekly for Coaching

Reclaim 12+ Hours Weekly for Coaching: Let's be honest, manually emailing every lead after a trial class eats into your evenings. Our system handles it, letting you spend that time on the floor perfecting kicks, poses, or workout forms. Martial arts schools see a 75% drop in outreach time within the first month, translating to more black belt promotions, smoother yoga flows, and happier students overall.

Achieve 4x ROI Through Higher Enrollments

Achieve 4x ROI Through Higher Enrollments: You're probably thinking about the cost, but picture this: one automated campaign fills 5 extra spots in your beginner taekwondo or HIIT class within two weeks, paying for itself instantly. We focus on quantifiable wins, like boosting trial-to-enrollment rates by 50% for group fitness sessions, directly padding your bottom line without extra staff hires.

Boost Retention with Smart Nurturing

Boost Retention with Smart Nurturing: Like a steady training regimen builds champions, our AI sends timely check-ins to keep students engaged—think reminders for belt prep, progress updates on fitness goals, or invites to partner workouts. This cuts early drop-off by 30% in the first 90 days, strengthening your dojo community and steadying monthly revenue from recurring memberships.

What Clients Say

"Before AIQ Labs, I was spending Fridays just following up on leads from our open house trial sessions. Now, the system sends personalized invites to parents about our kids' taekwondo basics, and we've added 15 new students to the program in just two months. It's like having an extra sensei handling sales while I focus on training."

Mike Chen

Owner, Dragon Fist Martial Arts Studio in Seattle

"Our adult kickboxing classes were half-full because we couldn't keep up with stress-relief inquiries from busy professionals. This automation tailored messages around work schedules and energy-boosting sessions, and sign-ups jumped 40% last quarter. Honestly, it's transformed how we grow our wellness community without burning out the team."

Sara Lopez

Head Instructor, Apex Kickboxing & Wellness Center in Austin

"I was skeptical, but after they integrated it with our Mindbody scheduling app, outreach for summer bootcamp and family yoga camps became effortless. We filled every spot in three weeks and saved about 10 hours a week—time I now use for updating our progress tracking curriculum."

Tom Reilly

Program Director, Unity Dojo Fitness & Martial Arts in Denver

Simple 3-Step Process

Step 1

Discovery and Mapping

We dive into your school's daily rhythm— from handling walk-ins to nurturing online leads—and pinpoint exactly where automation fits your unique flow.

Step 2

Custom Build and Integration

Our engineers craft the AI from scratch, weaving it into your CRM and calendars, then test it with real scenarios like post-trial follow-ups.

Step 3

Launch, Optimize, and Scale

We roll it out, monitor performance with your input, and refine for peak efficiency, ensuring it evolves as your school grows.

Why We're Different

We build from the ground up with custom code, not just patch together off-the-shelf tools, so your system scales with your school's expansion without breaking.

True ownership means no endless subscriptions—you own a robust asset tailored to martial arts challenges, ditching the chaos of disconnected apps.

Our team lives the builder mindset, having deployed our own AI platforms, so we anticipate issues like seasonal enrollment spikes before they hit.

Deep integrations go beyond surface-level; we create two-way data flows that pull from your student progress trackers for smarter, context-aware outreach.

Focus on your ROI from day one: we quantify savings in hours and dollars, ensuring every feature drives enrollments, not just buzzwords.

No fragile workflows here—our production-ready systems handle high-volume leads from events without crashing, unlike no-code limits.

We prioritize your member experience, automating outreach that feels personal and dojo-specific, boosting retention naturally.

Unlike assemblers, we engineer for the long haul, avoiding brittle connections that fail during busy tournament seasons.

Our solutions are invisible helpers, enhancing your brand's warmth without cold automation—think targeted invites that build community.

We measure success by your metrics: more belts earned, fuller classes, and time back for what you love, not vague promises.

What's Included

AI-driven lead research that identifies local parents searching for kids' activities and crafts inviting first messages

Automated multi-channel sequences: email, SMS, and even calendar invites for trial classes

Personalization engine using student data to reference interests, like 'jiu-jitsu for self-defense'

Real-time analytics dashboard tracking open rates, conversions, and ROI per campaign

Seamless integration with popular dojo software like Mindbody or Jackrabbit for instant data sync

Retention-focused nurturing: automated check-ins for students approaching rank tests

Compliance-safe messaging that respects privacy laws while maximizing reach

Custom triggers for events, like post-open house follow-ups within 24 hours

Scalable for growth: handles 10 leads or 100 without extra setup

Voice-enabled options for quick phone outreach simulations to qualify hot prospects

A/B testing built-in to refine messages for your audience, like families vs. corporate teams

Exportable reports to sheets for easy sharing with your team or accountants

Common Questions

How does this automation handle the personal touch in martial arts outreach?

We get it—martial arts is about building trust and community, not robotic sales. Our system uses AI to analyze inquiry details, like a parent's mention of wanting discipline for their child, and generates messages that reference it specifically: 'We loved hearing about your son's interest in focus-building techniques—join our free trial this Saturday.' It's trained on your school's voice, ensuring warmth. Plus, we include easy overrides so you can tweak or jump in personally. Schools report it feels more human than their manual efforts, boosting response rates by 35% while saving hours.

What kind of time savings can a small dojo expect?

For a typical martial arts school with 5-10 daily inquiries, you're likely burning 10-15 hours weekly on follow-ups. Our custom setup automates 80% of that—sorting leads, sending personalized emails, and scheduling reminders. One owner told us they reclaimed Fridays entirely for training prep. It's not just time; it's cost savings too, like avoiding hiring a part-time admin. We tailor it to your volume, starting small and scaling, with ROI visible in the first month through 20-30% more enrollments.

Will this integrate with my existing student management system?

Absolutely, and that's where we shine. Whether you're on Mindbody, Zen Planner, or even a custom setup, we build deep, two-way integrations—no superficial plugins that break. For example, when a lead signs up for a trial via the automation, it auto-populates in your system with notes on their interests. We've done this for dozens of dojos, handling everything from class schedules to payment gateways. Setup takes 2-4 weeks, and we test rigorously to ensure zero data hiccups, so you focus on teaching, not tech.

How do you ensure the outreach complies with privacy rules for families?

Privacy is non-negotiable, especially with kids involved. We design everything GDPR and COPPA compliant from the start, with opt-in confirmations and easy unsubscribe links in every message. The AI only uses data you provide or that's publicly shared, like event sign-ups, and we anonymize where needed. For instance, it won't reference a child's name without consent. Our team includes compliance experts who've built for regulated spaces, so your outreach builds trust, not risks. Clients appreciate the peace of mind—it keeps your reputation spotless while growing your roster.

Can this help with retention, not just new student acquisition?

Yes, and it's a game-changer for retention-driven schools like yours. Beyond acquisition, the system monitors progress signals—like upcoming belt tests—and sends nurturing messages: 'Congrats on your yellow belt progress; here's a tip for the next level.' This proactive approach reduces churn by 25-30%, as seen in our pilots. We customize sequences for your curriculum, integrating with attendance data to flag at-risk students early. It's like an extra layer of care, turning one-time trials into lifelong members without manual tracking.

What's the cost, and how quickly do I see ROI?

We price based on your school's size and needs—starting around $3,000 for build and setup, with minimal ongoing maintenance since you own it. No subscriptions eating into your margins. ROI hits fast: most see payback in 1-2 months via 15-20 extra enrollments at $100-200/month each. For a mid-sized dojo, that's $5,000+ in new revenue quarterly, plus the time savings worth $2,000/month in staff hours. We provide a custom projection during consultation, factoring your current conversion rates and lead volume.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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Service Category

Sales Outreach Automation