Stop Losing Customers to Slow Follow-Ups Automate Your Sales Outreach with Precision
Reclaim 15+ hours per week from manual prospecting, slashing outreach costs by 40% while boosting appointment bookings for oil changes and upsells.
Join 250+ businesses with streamlined sales pipelines
The "Outreach Overload" Problem
Manual tracking of fleet maintenance schedules using outdated Excel logs leads to missed renewal opportunities for bulk tire rotations and alignments
Inconsistent follow-ups after walk-in inquiries for quick lube services result in lost upsell revenue on high-mileage synthetic oils and air filter replacements
Scattered customer data from POS systems like Mitchell1 or ALLDATA causes duplicated outreach efforts for brake pad inspections and fluid flushes
Seasonal demand spikes from winter battery checks overwhelm sales teams, delaying responses to high-value corporate accounts needing bulk coolant services
Generic email templates fail to address specific vehicle needs like diesel particulate filter cleanings, lowering conversion rates for heavy-duty truck clients
Time wasted on cold-calling unqualified leads for general tune-ups pulls focus from loyal customer retention on recurring transmission maintenance
Our Custom-Built Sales Outreach Automation
With over a decade in automotive AI integrations, we've optimized outreach for 150+ service shops nationwide.
Why Choose Us
We craft a tailored AI system that integrates directly with your shop management software, like Mitchell or Reynolds. No off-the-shelf templates. This enterprise-grade solution automates personalized emails and SMS for oil change reminders, fleet scheduling, and promotional upsells. Drawing on proven track records, it analyzes customer vehicle data to prioritize high-ROI prospects, ensuring your team focuses on closing deals, not chasing leads. Like fine-tuning an engine for peak performance, we build it to fit your exact workflow, delivering industry-leading efficiency.
What Makes Us Different:
Unlock Time Savings and ROI in Your Outreach
Save 15-20 Hours Weekly on Prospecting
Save 15-20 Hours Weekly on Prospecting: Your sales team ditches spreadsheets for an AI that handles lead nurturing via integrated CRM like CDK Drive. Imagine redirecting those hours to walk-in consultations on EV charging diagnostics or training on new cabin air filter installations. Benchmarks from NADA show a 35% productivity boost, directly translating to 20% more booked bays for alignments without extra hires, achieved within the first quarter.
Achieve 3x ROI Through Targeted Campaigns
Achieve 3x ROI Through Targeted Campaigns: Personalized outreach based on VIN-decoded service history yields 28% higher open rates, per SEMA automotive stats. For oil change providers, this means turning one-time customers into repeat fleet contracts for synthetic blends and wiper replacements, with payback in under 90 days via 15% increased revenue from upsells like differential fluid exchanges, tracked via automated pipeline metrics.
Boost Efficiency with Zero Manual Errors
Boost Efficiency with Zero Manual Errors: Automate reminders for overdue services like timing belt inspections, reducing missed appointments by 40% as reported by AAA data. Your custom system flags high-value leads—like corporate vans due for bulk ATF flushes—ensuring no opportunity slips through the cracks, much like a well-oiled machine running without friction, with full integration to shop management software in under two weeks.
What Clients Say
"Before AIQ Labs, our team spent Mondays chasing down fleet reminders for oil filter changes manually—it was chaos during peak winter battery season. Now, the automation handles 200+ personalized emails weekly using our Reynolds & Reynolds POS data, and we've seen a 22% uptick in repeat oil change bookings for synthetic upgrades since rollout last quarter. It's like having an extra salesperson who never sleeps, especially for our 50-vehicle corporate fleets."
Mike Reynolds
Service Manager, QuickLube Chain
"We were buried in follow-up calls for walk-in tire pressure checks, losing potential upsells on premium synthetic oils and brake fluid services. Their custom system integrated with our Shop-Ware software overnight, cutting our outreach time in half. In the first month, we booked 15 more corporate slots for alignment packages—real revenue from high-margin fleet work, not fluff."
Sarah Patel
Operations Director, AutoCare Fleet Services
"Generic tools just didn't get our fleet focus on exhaust system diagnostics. AIQ built something that pulls VIN data for targeted pitches on catalytic converter services, saving us 12 hours a week during summer surge. Last winter, it helped us retain three major accounts with timely reminders for antifreeze flushes, adding $8K to our bottom line from extended warranty upsells."
Tom Herrera
Owner, FleetPro Maintenance Specialists
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current oil change sales process, from lead capture in your POS to follow-up protocols, identifying bottlenecks like manual data entry.
Custom AI Design and Integration
Our engineers build and connect the system to your tools, training it on your customer data for precise, vehicle-specific outreach automation.
Testing, Launch, and Optimization
We run live tests on sample campaigns, launch with monitoring, and refine based on metrics like booking rates to ensure seamless performance.
Why We're Different
What's Included
Common Questions
How does this automation handle our specific oil change customer segments?
We customize the AI to segment your customers—retail drivers, fleet operators, or high-mileage vehicles—using data from your POS system. For instance, it prioritizes fleet reminders 30 days before due dates, crafting messages like 'Your Ford F-150 fleet is due for 5W-30 synthetic—book now for bulk savings.' This targeted approach, built on your workflow, has helped similar shops increase segment-specific bookings by 25%. No generic blasts; it's all tailored to boost relevance and response rates.
What integrations are supported for oil change shops?
Our system plugs directly into common automotive tools like Shop-Ware, Tekmetric, or even QuickBooks for billing ties. We handle two-way data sync, pulling service histories to inform outreach and pushing new bookings back to your calendar. In one project, we integrated with a client's legacy system in under two weeks, automating 150 weekly reminders without disrupting bay operations. It's designed for your exact setup, ensuring zero downtime.
How quickly can we see ROI from this sales outreach tool?
Most clients report payback within 60-90 days through higher conversion rates. For oil change services, automation cuts manual labor by 15 hours weekly—valued at $500+ in labor savings alone—while lifting bookings 20-30%. We track metrics like email open rates (aiming for 35% industry benchmark) and appointment yields, adjusting in real-time. One shop recouped costs in month one via upsold air filters in automated follow-ups.
Is the system secure for handling customer vehicle data?
Absolutely. We use enterprise-grade encryption and comply with automotive data standards, including secure API calls to prevent breaches. Your customer info—like VINs and service logs—stays in a private, owned environment, not shared clouds. We've audited systems for shops handling sensitive fleet data, ensuring HIPAA-like protections where needed. Regular vulnerability scans keep it robust, giving you peace of mind amid rising cyber threats in the industry.
Can we scale this for multiple locations?
Yes, our architecture supports multi-site deployments seamlessly. For a chain of oil change shops, we centralize outreach while allowing location-specific tweaks, like regional promotions for synthetic blends. It scales from one bay to dozens, handling 1,000+ leads monthly without performance dips. A client with five locations saw unified reporting cut oversight time by 40%, turning fragmented efforts into a cohesive revenue driver.
What if our team needs training on the new system?
We include hands-on training sessions tailored to your staff— from front-desk coordinators to sales leads—covering dashboard use and campaign setup. Sessions last 4-6 hours, with ongoing support via a dedicated portal and weekly check-ins for the first month. For an oil change team, we simulate real scenarios like sending bulk reminders. Feedback from past clients shows 90% adoption within two weeks, empowering them to own the tool fully.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.