Stop Losing Prospective Students to Manual Outreach Drudgery Automate Personalized Sales Outreach That Converts Inquiries into Enrollments
We understand the pressure to fill classes while focusing on student outcomes. Our custom AI automation saves your team 15+ hours per week on repetitive outreach, delivering a 3x ROI through targeted campaigns that boost enrollment rates by 25% without the hassle of generic tools.
Join 150+ education businesses with streamlined outreach and higher enrollment yields
The "Outreach Overload" Problem
Endless manual follow-ups after student inquiry forms for SAT/ACT prep eat into curriculum planning and lesson development time, often delaying updates to adaptive practice modules
Generic email templates fail to address individual student goals, such as targeted score improvements in math or verbal sections, leading to low conversion from SAT prep leads
Scattered prospect data across online enrollment forms, LMS integrations, and spreadsheets causes missed opportunities for ACT class enrollments and personalized tutoring upsells
Seasonal enrollment rushes, like summer bootcamps or fall test prep surges, overwhelm small teams, delaying responses to high-potential students and losing them to competitors' online courses
Tracking outreach effectiveness manually for lead nurturing diverts focus from scalable learning program improvements, such as developing hybrid online/in-person curricula
Inconsistent personalization in outreach emails erodes trust with parents seeking tailored test prep guidance, like customized study plans for GRE quantitative sections
Our Custom-Built Sales Outreach Automation
With over a decade engineering AI for education innovators, we've helped test prep firms like yours transform outreach into a revenue engine.
Why Choose Us
You're not alone in feeling buried under outreach tasks that pull you away from what matters: empowering students to ace their exams. We've seen this before in test prep companies juggling inquiry floods during peak seasons. Our approach starts with deep empathy for your workflow. We build a tailored AI system that automates personalized emails, lead nurturing, and follow-ups, all integrated into your existing tools. No off-the-shelf subscriptions. Just a unified, owned solution that saves time and drives enrollments. Think of it as a tireless teaching assistant for your sales team—scanning student profiles, crafting relevant messages about score improvements, and scheduling demos, so you focus on scalable learning outcomes.
What Makes Us Different:
Unlock Time and Revenue Gains
Dramatic Time Savings on Outreach
Dramatic Time Savings on Outreach: Your team wastes 20 hours weekly chasing SAT/ACT leads manually. Our automation handles student research, crafts personalized follow-ups referencing practice test scores, and sends them instantly, freeing you to refine curricula and mentor instructors. One test prep client reclaimed 18 hours for developing adaptive learning modules, boosting student satisfaction scores by 30% in the next quarter. Efficiency soars, like streamlining diagnostic assessments without the administrative burden.
Proven ROI Through Higher Enrollments
Proven ROI Through Higher Enrollments: Generic tools yield flat results for test prep leads. Our custom AI personalizes outreach to student pain points, like suggesting targeted drills for weak PSAT sections based on inquiry data. Expect 25% enrollment lifts in paid classes and 3x ROI within 3-6 months, measured by conversion from free webinars to full programs. It's not magic—it's precise, data-driven engagement that turns inquiries into committed students, much like adaptive learning tech that boosts exam scores by 15-20%.
Scalable Without the Chaos
Scalable Without the Chaos: As your test prep programs grow with seasonal demand for GMAT or bar exam courses, manual processes buckle under inquiry volume. We build for your exact scale, automating surges without added headcount by integrating with enrollment platforms. Save 50% on outreach costs while handling 2x more leads from online ads. Imagine your sales pipeline as a well-oiled virtual classroom: efficient, adaptive to student needs, and focused on outcomes like higher retention in cohort-based training.
What Clients Say
"Before AIQ Labs, our small team was drowning in follow-up emails for GRE prep inquiries from online forms—taking days to respond during peak application season. Now, the automation crafts personalized notes based on each student's target score and undergrad major, and we've seen enrollments jump 28% in just two months, closing 15 additional spots in our intensive review courses. It's given us breathing room to update our diagnostic tools and instructor training materials."
Sarah Jenkins
Director of Graduate Admissions, Apex GRE Strategies
"We struggled with scattered data from online inquiry forms and our Moodle LMS during back-to-school rushes for LSAT classes. Their custom system integrates everything seamlessly and sends tailored outreach highlighting our proven logic game strategies. Saved us 15 hours a week on admin tasks, and conversions improved noticeably—closed 12 more small-group sessions last quarter without hiring extra admissions staff, allowing us to focus on curriculum enhancements."
Mike Rivera
Admissions and Outreach Coordinator, Elite LSAT Academy
"Personalization was a nightmare; emails felt cookie-cutter to busy parents inquiring about SAT tutoring. AIQ's tool now pulls from our student profiles and initial assessment data to highlight specific improvement paths, like verbal score boosts through targeted reading drills. ROI hit within the first campaign—response rate up 40% from 15%, leading to 22 new enrollments in our after-school program, and our team's actually excited about outreach now instead of dreading it."
Emily Chen
Enrollment Marketing Director, Summit High School Prep
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current outreach processes, from inquiry handling to enrollment tracking, to understand your unique test prep challenges. This ensures our build aligns perfectly with your student-focused goals.
Custom AI Design and Integration
Our engineers craft a bespoke system tailored to your CRM and tools, automating personalization for leads like SAT takers. We test rigorously for seamless performance during peak seasons.
Deployment, Training, and Optimization
We launch with hands-on training for your team, then monitor and refine based on real data. Watch as efficiency gains compound, driving measurable enrollment boosts.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different test types like SAT vs. GRE?
We customize the AI to parse inquiry details and tailor messages accordingly. For instance, it pulls from forms to highlight SAT strategy sessions for high schoolers or GRE vocab boosters for grad applicants. This isn't generic templating—our system uses natural language processing to reference specific goals, like target score ranges, ensuring relevance. We've seen response rates double because parents feel seen. Setup involves mapping your test prep segments, and we train the model on your past successful campaigns for accuracy. It's built to evolve as you add new courses, saving your team from manual tweaks each season.
What kind of time savings can a small test prep company expect?
Typically, teams save 15-20 hours weekly by automating research, drafting, and scheduling. Imagine no more sifting through spreadsheets for parent contacts or rewriting emails for each lead. One client, a boutique LSAT firm, cut outreach prep from 25 hours to 5, redirecting time to live sessions. Our system handles the volume, with ROI kicking in fast—often 3x within the first quarter through higher enrollments. We quantify this during discovery, basing it on your current workflow, so it's not hype; it's tailored math for your operation.
Is this solution secure for handling student data?
Absolutely, we prioritize compliance with education standards like FERPA. Your custom system uses encrypted storage and access controls, ensuring prospect info stays protected. Unlike cloud-based generics, we build on your secure infrastructure, with audit logs for every outreach action. For test prep, this means safe handling of details like practice scores or parent emails. We've deployed similar for regulated clients, with zero breaches. During build, we align with your policies, and provide training to keep your team compliant—peace of mind so you focus on student success, not risks.
How do you integrate with our existing CRM or enrollment software?
We create deep, two-way API connections to tools like Salesforce or your custom LMS, pulling lead data in real-time for automated nurturing. No brittle Zapier-style links that fail under load. For a test prep company, this means syncing inquiry forms directly to personalized sequences, updating statuses as enrollments happen. Setup takes 2-4 weeks, with testing to match your workflow. Post-integration, it's seamless—like your sales and learning systems finally talking. Clients report 40% faster lead progression, and we own the maintenance for reliability.
What's the ROI timeline for implementing this?
Most see positive ROI in 1-3 months, with full benefits by quarter two. It starts with time savings—immediate 15+ hours freed up—then builds to revenue via 20-30% enrollment gains from better outreach. We track metrics like cost per lead drop and conversion uplift. For example, a mid-sized firm recouped investment in eight weeks through 15 extra class sign-ups. Factors like your lead volume influence this, but our consultative approach forecasts it upfront. No vague promises; we model it on your data for realistic expectations.
Can this scale if our test prep programs expand nationally?
Yes, our architecture is designed for growth, handling thousands of leads without slowdowns. We use scalable cloud frameworks tailored to education's seasonal spikes, like summer bootcamps. As you add locations or online cohorts, the system adapts—enriching leads from new sources and localizing messages. A client expanded from regional to multi-state and maintained 99% uptime, boosting enrollments 35%. We build in modularity, so upgrades are straightforward, ensuring your investment compounds as you scale student outcomes nationwide.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.