Stop Losing Deals to Slow, Manual Sales Outreach Automate It with Custom AI Precision
Trucking firms using our custom automation save 15+ hours weekly on prospecting, boosting outreach volume by 40% and delivering 3x ROI in the first year through targeted, efficient campaigns.
Join 250+ businesses with streamlined sales pipelines and doubled conversion rates
The "Outreach Overload" Problem
Hours wasted manually sourcing shipper leads from scattered directories like DAT and Truckstop, and outdated databases ignoring real-time lane imbalances
Sales reps bogged down by generic emails that fail to address specific freight lane needs, such as OTR dry van requirements or reefer temperature specs
Missed opportunities when urgent backhaul loads, like empty reefer returns from produce regions, go unanswered due to delayed follow-ups amid fluctuating fuel costs and spot market volatility
Fragmented CRM data leading to duplicated outreach efforts across regional depots, inconsistent broker relationships, and overlooked TMS integrations
Compliance headaches from untracked communications, risking FMCSA violations like improper broker disclosures in an already regulated hauling environment with ELD mandates
Seasonal demand spikes, such as holiday LTL surges or harvest flatbed rushes, overwhelming teams with manual cold calls, causing burnout and lost market share to agile 3PL competitors
Our Custom-Built Sales Outreach Automation Transforms Your Pipeline
With over a decade engineering AI for logistics giants, we've honed systems that cut through the noise of trucking sales like a well-routed convoy.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We engineer bespoke AI workflows tailored to your trucking operations—from integrating load board APIs to analyzing carrier-specific pain points. Imagine your sales team ditching endless spreadsheet hunts for an intelligent system that researches prospects, crafts hyper-personalized emails highlighting your reefer expertise or flatbed reliability, and schedules follow-ups automatically. Built on robust, owned code, this isn't a fragile patch; it's an enterprise-grade asset that scales with your fleet, ensuring every outreach drives tangible loads and revenue. Short on time? We handle the heavy lifting, delivering efficiency gains that mirror the precision of optimized routing software.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to Your Fleet
Slash Weekly Prospecting Time by 15+ Hours
Slash Weekly Prospecting Time by 15+ Hours: Your sales team spends less time chasing leads across multiple platforms like DAT and Carrier411, and more closing deals. Our system automates research on shippers in your key lanes, pulling data from ELDs and market feeds like SONAR to identify urgent needs—resulting in 40% more outreach without added headcount, directly boosting your bottom line amid rising diesel prices that hit $5/gallon this quarter.
Achieve 3x ROI Through Precision Targeting
Achieve 3x ROI Through Precision Targeting: No more scattershot emails. AI analyzes prospect behaviors, like seasonal import surges in port-heavy lanes from LA to Chicago, to craft messages that resonate—leading to 25% higher response rates within the first 30 days. Trucking companies see payback in 3-6 months, with efficiency gains compounding as automated follow-ups secure backhauls that were previously overlooked, turning deadhead miles into revenue.
Boost Productivity with Workflow Ownership
Boost Productivity with Workflow Ownership: Replace subscription sprawl with a unified, custom dashboard that owns your data, integrating seamlessly with your TMS and load boards. Teams gain instant insights into outreach performance, much like a digital load board for sales—reducing errors by 60% and allowing focus on high-margin routes like dedicated reefer contracts instead of admin drudgery.
What Clients Say
"Before AIQ, our sales guys were buried in manual emails for brokers, missing out on half our potential loads in Midwest dry van lanes. After implementing their custom automation, we're hitting 30% more shippers monthly, saved us about 12 hours a week per rep, and reduced empty miles by 20%. The ROI kicked in after just two quarters—game-changer for our OTR fleet during last year's fuel spike."
Mike Harlan
Sales Director, Midwest Freight Haulers Inc., specializing in OTR dry van services
"We run a fleet of 50 reefers, and outreach was chaos with all the seasonal produce hauls from California to the Northeast. AIQ built this system that pulls lane-specific data from DAT and personalizes pitches automatically. Cut our follow-up time in half, landed three new dedicated contracts in the first month for cross-country reefer loads, and our team's actually excited about prospecting now amid driver shortages."
Sarah Lopez
Operations Manager, Golden State Carriers LLC, focused on temperature-controlled produce transport
"Dealing with FMCSA regs made us hesitant on automation, but AIQ's setup tracks everything compliantly with ELD-linked logs. We've automated outreach to 200+ prospects weekly for intermodal backhauls, upped conversions by 35% on East Coast lanes, and freed up time to handle driver shortages without overtime costs. Solid build—feels like it was made for trucking, not retrofitted, especially with our 100-truck fleet."
Tom Reilly
VP of Business Development, Eastern Logistics Group, managing intermodal and flatbed operations
Simple 3-Step Process
Discovery and Mapping
We dive into your current sales processes, from load board checks to broker negotiations, identifying bottlenecks like manual lead vetting. This ensures our automation aligns perfectly with your fleet's unique routes and capacity.
Custom AI Design and Build
Our engineers craft a tailored system using advanced frameworks, integrating your TMS data for personalized outreach. We test rigorously, like simulating peak-season rushes, to guarantee seamless performance without disrupting operations.
Deployment and Optimization
Roll out the solution with training for your team, then monitor metrics like response rates. We refine iteratively, boosting efficiency as your business scales—delivering ongoing value like a co-pilot for your sales engine.
Why We're Different
What's Included
Common Questions
How does this automation integrate with our existing TMS like Samsara or TMW?
We start by auditing your current setup to ensure seamless, two-way API connections that pull real-time data on fleet capacity and availability. For instance, if a prospect inquires about dry van loads from Chicago to Dallas, the system cross-references your TMS for matching backhauls, automating the pitch with accurate ETAs. This eliminates manual data entry, which typically wastes 10-15 hours weekly in trucking sales. Our builds use robust frameworks to handle any custom fields in your system, and we provide full documentation for your IT team to maintain it long-term. The result? Outreach that's not just faster but smarter, aligning sales with operational realities like driver hours and fuel routing.
What kind of ROI can a mid-sized trucking company expect?
Based on our deployments with similar fleets (20-100 trucks), clients see an average 3x ROI within the first year, driven by 40% higher outreach volume and 25% improved conversion rates. For example, one carrier automated prospecting for reefer loads, reducing manual effort from 20 hours to 5 per week per rep, which translated to 15 additional contracts annually at $5K average margin each. We quantify this upfront during discovery, factoring in your specifics like lane focus and current win rates. Unlike generic tools, our custom solution avoids overages, delivering sustained savings—think $50K+ in reclaimed productivity plus revenue from untapped shippers. Post-launch, we optimize based on your metrics to maximize returns.
Is the system compliant with transportation regulations like FMCSA?
Absolutely—compliance is baked in from the ground up. We design with FMCSA, DOT, and ELD mandates in mind, automatically logging all outreach communications with timestamps, recipient details, and content for easy audits. For trucking specifics, it flags potential issues like unsolicited contacts in regulated lanes and ensures opt-out tracking to avoid TCPA violations. One client, a hazmat hauler, used our system to maintain verifiable records during a surprise audit, saving thousands in potential fines. The AI also personalizes to build compliant relationships, like including safety certifications in pitches. We collaborate with your legal team during build to customize further, ensuring it's not just functional but risk-proof for your operations.
How long does it take to build and deploy the custom automation?
Timeline varies by complexity, but most trucking clients go live in 6-8 weeks: 2 weeks for discovery and mapping your workflows (e.g., integrating load board data with sales pipelines), 3-4 weeks for development and testing against scenarios like peak holiday surges, and 1-2 weeks for training and go-live. We prioritize quick wins, like automating email personalization first, so you see value early. For a 50-truck operation we recently built for, initial deployment took 7 weeks, with full optimization in month two. This phased approach minimizes disruption to your daily hauls, and our engineers stay on-hand for tweaks. It's faster than piecing together subscriptions, with immediate efficiency gains post-launch.
Can this scale as our fleet grows or we add new services like intermodal?
Yes, our architecture is designed for scalability, handling growth from 20 to 200 trucks without rebuilds. We use modular code that expands easily—add intermodal capabilities by integrating rail APIs, and the AI adapts to score leads for combined truck-rail routes. A client scaling from regional to national OTR saw us enhance their system in just two weeks to include drayage prospects, boosting outreach by 50% without performance hits. Unlike rigid no-code tools, ours supports unlimited users and volume, with auto-scaling cloud infrastructure to manage spikes in demand. You own the system, so as your business evolves (e.g., adding LTL services), we provide upgrade paths that align with your roadmap, ensuring long-term ROI.
What if we already use sales tools like Salesforce—does it replace them?
It enhances, not replaces—our automation layers on top via deep integrations, pulling from Salesforce for lead history while automating the outreach layer to avoid duplicate work. For trucking, it enriches CRM data with logistics-specific insights, like prospecting shippers based on your flatbed availability logged in Salesforce. A broker-focused client integrated it seamlessly, automating 80% of their manual entry and increasing pipeline velocity by 30%. We avoid tool sprawl by unifying everything into one owned workflow, reducing your subscription costs. If Salesforce limits arise, our custom code bypasses them for trucking-unique needs, like real-time load matching. The goal: A cohesive system where sales and ops sync effortlessly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.