Stop Losing Weeks Onboarding New Clients Manually Automate It with AI and Reclaim Your Design Time
Imagine slashing onboarding time from 20 hours per client to just 2, while cutting errors that derail your project timelines. We're talking real ROI: up to 15 hours saved weekly across your firm, letting you focus on blueprints, not paperwork.
Join 50+ architecture firms with streamlined workflows and faster project starts
The "Manual Onboarding" Problem
Endless manual data entry for client specs, site surveys, and BIM models
Chasing approvals on blueprints and material lists via scattered emails
Errors in RFI handoffs and submittal packages leading to costly rework on construction sites
Delayed starts because client feedback loops are bogged down in spreadsheets
Juggling multiple tools for building permits, quantity takeoffs, and OSHA compliance checks
Team overload from onboarding multiple fabrication runs or site mobilizations at once, stalling your pipeline
Our Custom AI-Powered Onboarding Solution Built for Architects
With years of field-tested experience in construction workflows, we've helped firms like yours automate the chaos of client intake.
Why Choose Us
Here's the thing: onboarding isn't just paperwork—it's the foundation of every build. We craft a tailored AI system that ingests client briefs, auto-populates project templates, and flags issues before they hit the field. No more generic software. This is custom-built to mirror your workflow, from initial site surveys to final sign-offs. You're probably thinking, 'Will this handle our unique permitting quirks?' Absolutely. We integrate directly with your CAD tools, ERP systems, and even local regs databases. Short and sweet: it saves time, cuts costs, and gets projects off the drawing board faster. Like laying a solid foundation—everything else builds from there.
What Makes Us Different:
Unlock Massive Time Savings and ROI for Your Firm
Save 15+ Hours Per Week on Admin Drudgery
Save 15+ Hours Per Week on Admin Drudgery: Let's be honest, chasing client revisions on shop drawings or entering quantity takeoffs manually eats into your creative time. Our automation handles it all—pulling in Revit files, generating prelim Gantt schedules for site sequencing, and routing submittal approvals. One firm saw their weekly onboarding drop from 25 hours to under 5, freeing architects for high-value design work like sustainable material selections. That's a direct productivity boost, translating to more billable hours without hiring extras.
Achieve 3-6 Month ROI Through Efficiency Gains
Achieve 3-6 Month ROI Through Efficiency Gains: You're in it for the bottom line, right? By automating repetitive tasks like automated punch list generation and vendor RFQs for material sourcing, we slash your operational costs by up to 30%. Think about it: fewer errors in as-built drawings mean less rework on-site, saving thousands in change orders and delay claims. A mid-sized architecture practice recouped our fee in just four months by accelerating project timelines from 12 to 8 weeks and winning more bids through faster turnarounds on MEP coordination.
Boost Team Morale and Scalability Overnight
Boost Team Morale and Scalability Overnight: Manual onboarding feels like pouring concrete by hand—slow and exhausting. Our system streamlines it to a smooth pour, letting your team focus on innovation, not paperwork, like optimizing lean manufacturing lines or coordinating just-in-time site deliveries. Scale effortlessly for peak seasons; one client handled 40% more projects without adding headcount, reducing burnout and improving client satisfaction scores by streamlining change order processing.
What Clients Say
"Before AIQ Labs, onboarding a new commercial client took our team two full weeks of back-and-forth emails and manual uploads of Revit models into our project software. Now, it's down to two days—the AI pulls in all the site survey data, flags any zoning issues right away via automated GIS checks, and even preps our initial quantity takeoff sheets. We've saved about 12 hours a week, and our error rate on RFI handoffs dropped to almost zero. It's like having an extra junior architect without the salary."
Sarah Jenkins
Senior Project Architect, Blueprint Dynamics LLC
"We were drowning in spreadsheets for every residential project start—tracking client prefs, rebar schedules, and material lists. Their custom automation integrated with our Procore setup and cut our onboarding time in half, from 10 days to 5. Last quarter, we took on three extra jobs because the process was so quick, including faster punch list resolutions. ROI was clear within two months; no more late nights fixing data mismatches that delayed concrete pours and steel erections."
Mike Rivera
Senior Construction Manager, Urban Constructs Inc.
"Honest talk: our firm was losing bids because competitors turned around proposals faster on structural engineering packages. AIQ's system automates the whole client intake, from scanning as-built PDFs to validating MEP specs against code, saving us 18 hours per project during the pre-construction phase. It's tailored to our workflow—no cookie-cutter stuff, with seamless ties to our Autodesk suite. We've closed 25% more deals this year, all because onboarding doesn't bottleneck our critical path anymore."
Elena Torres
Principal and Operations Director, Horizon Designs Engineering
Simple 3-Step Process
Discovery and Mapping Your Workflow
We dive into your current process—site assessments, client briefs, the works. No assumptions; we map every step to ensure our automation fits like a custom formwork.
Custom AI Build and Integration
Our engineers code the system from scratch, linking it to your tools like Revit or your accounting software. We test rigorously, just like quality checks on a build site.
Deployment, Training, and Optimization
Go live with hands-on training for your team. We monitor the first few onboardings and tweak for peak efficiency, ensuring it scales as your projects grow.
Why We're Different
What's Included
Common Questions
How does this automation handle unique architectural workflows, like custom sustainable design intakes?
We start by auditing your specific process—say, incorporating LEED requirements or bespoke material sourcing. Our custom AI is trained on your past projects to automate intake forms that capture those details precisely. For instance, it can parse client emails for energy efficiency specs and auto-generate compliance checklists. This isn't one-size-fits-all; we build it to fit your firm's ethos, integrating with tools like Revit for seamless handoff. Firms we've worked with report 70% faster starts on green builds, with fewer revisions because the AI catches inconsistencies early. It's all about tailoring to your practice, ensuring no detail slips through the cracks like a poorly jointed seam.
What kind of time savings can architects expect from this onboarding automation?
Real talk: most architecture firms waste 15-25 hours per client on manual entry and follow-ups. Our system cuts that to 2-4 hours by automating data pulls, approval chains, and initial scheduling. One client, handling residential renovations, went from two weeks to three days per onboarding, saving 18 hours weekly during peak season. We focus on ROI—expect payback in 3-5 months through reduced admin costs and faster billing cycles. It's like upgrading from hand sketches to digital modeling: efficient, accurate, and scalable for your growing pipeline.
Will this integrate with our existing construction management software?
Absolutely, and that's where we shine. We don't just plug in; we engineer deep integrations with platforms like Procore, Autodesk BIM 360, or even your custom ERP. For example, client-submitted site surveys flow directly into your project database, triggering auto-updates to timelines and budgets. We've handled everything from legacy systems in older firms to cloud-based setups, ensuring no data silos. Setup involves a quick mapping session, and post-launch, we monitor for any hiccups. The result? A unified workflow that feels like one tool, not a patchwork, saving you from the integration nightmares common in construction.
How secure is the data in this custom onboarding system?
Security is non-negotiable in construction, where client plans and bids are sensitive. We build with end-to-end encryption, role-based access (e.g., architects see designs, admins handle approvals), and compliance to standards like GDPR and construction-specific regs. Data is stored in your owned system, not rented clouds prone to breaches. We've incorporated audit trails for every change, just like site logs, so you can track who accessed what. Clients praise this— one firm avoided a potential IP leak by catching unauthorized access early. We test rigorously, treating it like reinforcing a structure against storms.
Can this scale if our firm takes on larger manufacturing-integrated projects?
Yes, it's designed for growth. Whether you're onboarding a single home build or a multi-phase factory retrofit, our AI scales seamlessly—handling increased data volumes without slowdowns. We use modular architecture, so adding features like supplier vetting for manufacturing components is straightforward. A client scaling from 10 to 30 projects yearly saw no performance dips, with onboarding efficiency holding at 85% time savings. We include performance monitoring and easy expansions, ensuring it evolves with your business, much like expanding a blueprint for bigger builds.
What's the implementation timeline for this automation?
We keep it practical: discovery takes 1-2 weeks, building and testing 4-6 weeks, then a smooth rollout with training. Total: 6-8 weeks to full operation, customized to your urgency. For a recent architecture partner, we fast-tracked to 5 weeks by prioritizing core workflows like bid prep. No big-bang disruptions—we phase it in, starting with one project type. Post-launch, we optimize based on real use, ensuring quick wins. It's efficient, like prepping a site before the crew arrives.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.