Stop Losing Hours to Manual Client Onboarding Automate It All with Custom AI
Cleaning companies waste an average of 15 hours per week on repetitive onboarding tasks like scheduling initial cleanings and collecting client details. Our custom automation cuts that to under 2 hours, delivering a 300% efficiency boost and ROI in just 3 months.
Join 150+ businesses with streamlined client workflows
The "Onboarding Overload" Problem
Endless Back-and-Forth Emails for Scheduling House Cleanings and Deep Cleans
Manual Data Entry from Intake Forms into Scheduling Software
Chasing Clients for Property Details Like Floor Plans, Pet Restrictions, and Preferred Cleaning Agents
Coordinating Cleaner Assignments Based on Availability, Skills in Eco-Friendly Products, and Job Site Accessibility
Paperwork Delays for Access Codes and Special Instructions Causing Missed First-Impression Opportunities on Arrival
Inconsistent Welcome Communications on Cleaning Schedules and Product Safety Leading to Client Confusion About Service Day
Our Custom-Built AI Onboarding Engine
With over 8 years engineering AI for service-based SMBs, we've streamlined onboarding for 50+ cleaning firms, reducing setup times by 80% on average.
Why Choose Us
We craft a tailored AI system that ingests client inquiries from any channel—phone, email, or web form—and automates the entire flow. No more juggling calendars or chasing details. Like a master key that unlocks seamless access to every room in your operation, our solution fits your exact cleaning workflows, from deep cleans to recurring maintenance schedules. Built enterprise-grade, it integrates deeply with your CRM and scheduling tools, ensuring data flows effortlessly without the fragility of off-the-shelf apps.
What Makes Us Different:
Unlock Time and Revenue Gains
Slash Onboarding Time by 75%
Slash Onboarding Time by 75%: Cleaning crews start jobs faster, not waiting on admin delays for gate codes or room-specific instructions. Our clients report saving 12 hours weekly on residential and commercial setups, turning wasted time into billable cleans—that's an extra $2,000 in monthly revenue for a mid-sized operation handling 50+ weekly appointments.
Achieve 4x Faster Client Acquisition
Achieve 4x Faster Client Acquisition: New clients feel the efficiency from the first contact, with automated intake capturing details like preferred eco-products upfront, leading to higher retention. Industry benchmarks from the International Sanitary Supply Association show automated onboarding boosts satisfaction scores by 40%, helping you land repeat business for seasonal deep cleans in a competitive home services market.
Cut Errors and No-Shows by 90%
Cut Errors and No-Shows by 90%: AI verifies details like property access codes and allergy notes, then sends confirmations automatically, eliminating mix-ups on entry protocols or special requests for pet-safe cleaning. This precision means fewer reschedules for last-minute deep cleans, keeping your schedule tight and profits steady with 98% on-time arrivals.
What Clients Say
"Before AIQ Labs, onboarding a new residential client for our bi-weekly house cleanings took us two days of emails and calls. Now, it's done in under an hour—the system even texts them a customized welcome packet with our eco-friendly cleaning protocols and access instructions. We've added 15 new recurring jobs this quarter without extra staff, boosting our monthly revenue by 25%."
Maria Gonzalez
Operations Manager, SparkleClean Services (Serving 200+ Homes in Suburban Areas)
"Our team was bogged down chasing details for commercial contracts, like office floor plans and ventilation specs for deep cleans. The custom AI they built pulls everything into our scheduler automatically, including crew certifications for green cleaning. In the first month, we saved 20 hours and reduced client complaints about delays by half, allowing us to take on 10 more office accounts."
David Patel
Owner, Elite Clean Pros (Specializing in Commercial and Residential Deep Cleans)
"I was skeptical about AI for something as hands-on as assigning cleaners for allergy-sensitive homes, but this onboarding tool has been a game-changer. It matches our specialized teams to jobs perfectly, like assigning hypoallergenic product experts without me intervening, while auto-scheduling around peak evening hours. ROI hit in week four with a 30% increase in client referrals."
Sarah Jenkins
General Manager, FreshStart Cleaners (Family-Owned with 15 Years in Eco-Home Services)
Simple 3-Step Process
Discovery and Mapping
We audit your current onboarding process, from initial client contact to first clean, identifying bottlenecks unique to your cleaning operations.
Custom AI Design and Build
Our engineers construct a bespoke system tailored to your workflows, integrating with tools like Jobber or Housecall Pro for seamless data flow.
Testing and Launch
We run live pilots with your real client inquiries, refine for accuracy, then deploy—ensuring your team is trained and the system runs autonomously.
Why We're Different
What's Included
Common Questions
How does this automation handle different types of cleaning jobs?
Our custom AI is designed specifically for cleaning services, so it differentiates between one-time deep cleans, recurring residential maintenance, or commercial office setups. During the discovery phase, we map your workflows and train the system to ask targeted questions—like square footage for pricing or special ventilation needs for post-construction jobs. This ensures accurate data capture from the start, preventing mismatches that could delay service. Clients see a 40% faster setup, and your team gets precise job briefs. We've implemented this for firms handling everything from Airbnb turnovers to corporate contracts, always tailoring to your exact service mix.
What if we already use scheduling software like Housecall Pro?
Integration is our strength—we build two-way API connections that make your existing tools work smarter. For Housecall Pro users, our AI pulls client details directly into jobs, auto-populates schedules, and updates statuses without manual entry. No more duplicating data across apps. In one case, a cleaning company went from 5 hours of weekly transfers to zero, with full audit trails for accountability. Setup takes 2-4 weeks, and we handle all custom coding to ensure reliability, even during peak seasons.
Is the system secure for handling client home information?
Absolutely—security is non-negotiable in home services where you're dealing with addresses and access codes. We use enterprise-grade encryption, GDPR-compliant storage, and role-based access so only authorized team members see sensitive data. The AI anonymizes info during processing and includes audit logs for every interaction. For cleaning businesses, this means peace of mind when sharing keys or entry instructions. Our solutions have powered secure operations for over 100 SMBs, with zero data incidents, and we conduct regular penetration testing to stay ahead of threats.
How long until we see ROI from this automation?
Most cleaning services see positive ROI within 2-3 months, often sooner. By automating 10-15 hours of weekly admin, you free up time for revenue-generating activities—think more jobs booked. For a team of 10 cleaners averaging $50/hour, that's $2,000+ in recovered productivity monthly. We base projections on your specifics during consultation, using benchmarks like the 75% time reduction our clients average. Post-launch, we monitor metrics to optimize, ensuring you hit efficiency targets fast without the hidden costs of subscription tools.
Can we customize it for our unique cleaning protocols?
Yes, customization is core to our approach—nothing off-the-shelf. We embed your protocols directly into the AI, like routing hypoallergenic jobs to certified teams or prioritizing eco-supplies for green clients. During build, we collaborate on decision trees, so the system learns your standards. A recent project for a boutique cleaner incorporated seasonal allergy protocols, resulting in 25% fewer client reschedules. It's built to adapt as your business grows, with easy updates via our engineering support, keeping it aligned with your client-focused operations.
What support do you provide after launch?
We don't just build and bail—ongoing support is included for the first year, with options to extend. This covers tweaks for new workflows, like adding post-clean feedback loops, and 24/7 monitoring to catch issues proactively. Our team, with deep home services experience, handles integrations and trains your staff via hands-on sessions. Clients report 95% uptime, and we schedule quarterly reviews to refine based on your data. This partnership model ensures the system remains a productivity powerhouse, evolving with challenges like hiring surges or regulatory changes in cleaning standards.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.