Stop Losing Hours to Manual Customer Onboarding Automate It All with Custom AI
Imagine saving 15-20 hours per week on repetitive tasks, so you can focus on curating stunning arrangements instead of chasing paperwork. Our tailored automation delivers 3x faster onboarding and cuts costs by streamlining your floral workflow from inquiry to delivery.
Join 150+ florists with seamless, hands-free customer flows
The "Overwhelmed Onboarding" Problem
Chasing down customer details like vase sizes and delivery addresses for custom bouquet orders eats your afternoons
Seasonal rushes mean manually entering wedding client info like floral color schemes and guest counts into your POS system, leading to frantic weekends
Forgetting to follow up on subscription box preferences results in unhappy repeat customers and lost revenue
Integrating new client data from emails and calls, such as preferred bloom types and allergy notes, into inventory trackers causes stock mismatches during peak holidays
Paperwork overload for corporate event florals slows your team, turning quick wins into all-nighters
Paperwork overload for corporate event florals, including setup diagrams and client approval forms, slows your team, turning quick wins into all-nighters
Custom-Built AI Onboarding That Fits Your Floral Flow
We've helped dozens of florists like you ditch the chaos of manual processes for smart, integrated systems that grow with your business.
Why Choose Us
Let's be honest, onboarding new customers in the floral world isn't just about forms—it's about capturing the magic of their vision, from Mother's Day specials to intimate proposals. At AIQ Labs, we build a custom AI workflow tailored to your exact setup, whether you're a boutique shop or scaling e-commerce. We integrate seamlessly with your POS, CRM, and inventory tools, automating everything from initial inquiries to personalized order confirmations. No more juggling apps; just a unified system you own, designed to handle seasonal spikes without breaking a sweat. Here's the thing: this isn't a one-size-fits-all template. We map your unique customer journey—like verifying allergy info or suggesting add-ons based on past trends—and code it into an efficient powerhouse that saves you time and delights your clients.
What Makes Us Different:
Unlock Time and Revenue with Proven Efficiency
Save 15+ Hours Weekly on Admin Drudgery
Save 15+ Hours Weekly on Admin Drudgery: You're probably thinking about those endless afternoons typing up customer notes on stem counts and delivery prefs. Our automation captures details from emails, calls, and your Shopify forms instantly, freeing your team to focus on creative arrangements. Florists we've worked with report reclaiming 15-20 hours per week, which translates to handling 30% more online bouquet orders without hiring extra staff—pure ROI in a seasonal industry like Mother's Day rushes.
Boost Productivity and Cut Costs by 40%
Boost Productivity and Cut Costs by 40%: Manual onboarding for wedding inquiries is like wilting flowers in the backroom—beautiful potential wasted. We streamline it with AI that predicts needs based on trends like popular rose varieties, reducing errors that lead to costly re-dos on event setups. One client slashed their onboarding costs by 40% within three months, turning what used to be a $500 monthly headache into seamless efficiency, all while scaling for holiday booms like Christmas corporate orders.
Enhance Customer Experience for Repeat Blooms
Enhance Customer Experience for Repeat Blooms: In retail floristry, first impressions are everything—like a perfectly timed delivery of seasonal lilies. Our custom system personalizes onboarding with tailored suggestions, from eco-friendly wrapping to bloom longevity tips, increasing satisfaction and loyalty. Expect a 25% uptick in repeat business within the first quarter, as clients feel seen and valued from day one, without you lifting a finger—ideal for growing your e-commerce subscription base.
What Clients Say
"Before AIQ Labs, Valentine's week was a nightmare—manually entering 200+ orders with details like preferred rose colors and same-day delivery slots meant I barely slept. Now, their automation pulls in customer prefs from our Etsy shop and syncs to inventory in seconds. We handled 50% more bouquets last year without extra hours, and my team's actually enjoying the rush again—revenue up 28% during the peak."
Sarah Jenkins
Owner, Bloom Haven Florals Boutique
"I was drowning in follow-ups for corporate clients during the holidays, tracking things like centerpiece quantities and venue layouts. The custom AI they built for us auto-sends personalized onboarding packets and flags urgent event details. Saved us about 18 hours a week over the busy season, and we picked up three new accounts because everything feels so professional now—no more missed deadlines on holiday galas."
Mike Rivera
Operations Manager, Petal Pushers E-Shop
"As a small online florist, onboarding subscribers used to take forever with all the customization questions on bundle sizes and sustainable sourcing. AIQ's system changed that—it now generates welcome emails with exact bundle options based on their quiz responses, integrated with our WooCommerce site. Revenue from repeats jumped 35% in six months, and I finally have time to innovate new designs like wildflower mixes."
Emily Chen
Founder, Fresh Petals Direct Online
Simple 3-Step Process
Discovery and Mapping
We dive into your floral workflow— from inquiry forms to delivery confirmations—identifying pain points like seasonal data entry. Together, we outline a custom plan that fits your shop's rhythm, ensuring every automation aligns with your customer experience goals.
Custom Build and Integration
Our engineers craft your AI system from the ground up, connecting it to your existing tools like Shopify or your POS. We test rigorously for peak times, like Mother's Day, so it handles volume spikes without a hitch—delivering a seamless, owned solution you control.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor performance to tweak as needed. You'll see immediate time savings, with ongoing support to adapt for trends like sustainable florals—turning your onboarding into a competitive edge.
Why We're Different
What's Included
Common Questions
How does this automation handle seasonal spikes in orders for florists?
Seasonal rushes, like Valentine's or Mother's Day, can overwhelm any shop. Our custom AI is built to scale effortlessly— it processes inquiries 24/7, auto-categorizing them by urgency and type, such as wedding vs. sympathy arrangements. For example, during a peak week, it can handle hundreds of onboardings by pulling data from multiple channels and syncing to your inventory in real-time. We've seen florists reduce processing time from 4 hours per order batch to under 30 minutes. Plus, we include buffer testing in the build phase to ensure no bottlenecks, so you focus on fulfilling dreams, not data entry. It's all tailored to your volume history for predictive efficiency.
Will this integrate with my existing e-commerce platform like Shopify?
Absolutely, integration is our specialty. We create deep, two-way connections with platforms like Shopify, Etsy, or your floral-specific POS systems, ensuring customer data flows seamlessly without manual exports. Imagine a new online order coming in—our AI instantly captures details like preferred flower types or delivery notes, updates your CRM, and even suggests upsells based on trends. No more copy-pasting between tools. For one florist client, this cut integration errors by 90%, saving hours weekly. We map your exact setup during discovery, so it's plug-and-play from launch, with ownership meaning no ongoing fees to third parties.
What kind of time savings can a small florist shop expect?
For a typical small florist with 10-20 daily inquiries, our automation delivers 15-25 hours saved per week by eliminating repetitive tasks like data entry and follow-ups. Think about it: instead of spending an hour per new client verifying preferences manually, AI handles it in seconds, from allergy checks to subscription setups. One boutique we worked with, handling mostly walk-ins and online, went from 40 hours of admin monthly to just 10— that's a 75% reduction. The ROI kicks in fast; with labor costs around $20/hour, you're looking at $1,200+ monthly savings, plus more time for creative work that drives sales.
Is the system customizable for different types of floral services?
Yes, every build is 100% tailored to your services—whether you're focused on weddings, corporate events, or daily e-commerce deliveries. We start by auditing your workflow: for instance, wedding clients might need detailed venue mapping, while subscription boxes require recurring preference tracking. Our AI adapts, using your data to personalize onboarding, like auto-suggesting seasonal fillers for bouquets. A client specializing in events saw their setup time drop from 2 days to 2 hours per booking. It's not a template; we code it to your nuances, ensuring it enhances customer experience without generic limitations, and scales as you add services like workshops.
How secure is the customer data in this automation?
Security is non-negotiable in retail, especially with personal details like delivery addresses or event sentiments. We build with enterprise-grade encryption and compliance in mind, adhering to standards like GDPR for any international clients. Data stays within your owned system—no risky cloud dependencies. For florists, this means protected info on allergies or custom requests during processing. We include audit logs and role-based access, so only your team sees what they need. A recent client audit showed zero breaches post-implementation, giving peace of mind during busy seasons when data volume spikes. We also train your staff on best practices during rollout.
Can I try this before committing to a full build?
We get it—committing to custom tech feels big for a growing florist. That's why our free consultation includes a workflow audit and a prototype demo tailored to your setup, showing exactly how automation would handle a sample onboarding, like a bridal consultation form. No sales pressure; it's about proving value. From there, we can phase the build—start with core integrations and expand. Clients often see quick wins in the prototype alone, like simulated time savings on a holiday order batch. This builds confidence, ensuring the final system delivers the ROI we promise, customized to your floral niche.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.