Stop Losing Hours to Manual Customer Onboarding Automate It with AI Built for Your Truck
Imagine slashing 20+ hours per week on paperwork and follow-ups, turning that time into more sales and smoother service. Our custom automation delivers a 3x ROI in the first year by streamlining your unique workflow.
Join 150+ businesses with streamlined operations and happier customers
The "Onboarding Overload" Problem
Chasing down customer details at every food truck stop, like verifying IDs for alcohol service or noting custom orders during peak lunch rushes
Manual entry slowing down your post-event rush
Lost follow-ups leading to forgotten repeat customers
Paper order forms getting grease-stained or misplaced in the truck during transit between events
Inconsistent allergy and preference tracking risking safety
Time wasted reconciling new vendor onboarding data with POS systems after catering gigs or farmers' market shifts
Our Custom AI Solution for Food Truck Onboarding
We've helped dozens of food service pros ditch the chaos of manual processes for seamless, mobile-first automation.
Why Choose Us
Here's the thing: running a food truck means your customer onboarding can't be a desk-bound afterthought. It has to move with you—from farmers' markets to festivals. At AIQ Labs, we build a tailored AI system that captures customer info via QR codes or app scans right at your window. No more clipboards. The AI verifies details, flags allergies, and integrates directly with your POS and CRM. You're probably thinking, 'But I need it simple.' We get it. Our solution is custom-coded for your exact routes and menu, ensuring every new customer becomes a loyal one without stealing your time.
What Makes Us Different:
Unlock Real Time Savings and Growth
Save 15-20 Hours Weekly on Admin
Save 15-20 Hours Weekly on Admin: Let's be honest, scribbling orders and chasing signatures eats into your prime selling hours at busy street fairs. Our automation handles data capture and verification in seconds via QR scans at the serving window, freeing you to focus on what matters: serving killer tacos or fresh salads. Owners see a 40% productivity boost, turning wasted time into extra revenue from pop-up spots—imagine adding an extra hour of sales per event without overtime pay.
Achieve 4x ROI Through Efficiency Gains
Achieve 4x ROI Through Efficiency Gains: You're probably thinking about the bottom line. This isn't just savings—it's investment. By automating onboarding for festival bookings, you cut labor costs by 30% and reduce no-shows with smart reminders tied to event calendars. One truck owner recouped costs in three months after automating allergy checks, with repeat business jumping 25% from personalized follow-ups that feel like old friends checking in before the next farmers' market.
Enhance Customer Experience Without Extra Effort
Enhance Customer Experience Without Extra Effort: Food trucks thrive on quick, memorable service during lunch rushes. Our system ensures every customer feels seen—auto-sending menu prefs and order histories via text before their next visit to your truck. It's like having a digital sous chef remembering faces and customizations like gluten-free options. Result? Happier eaters, glowing reviews on Yelp, and a 35% uptick in loyalty program sign-ups, all while you keep the line moving at pop-ups.
What Clients Say
"Before AIQ, onboarding new customers at our burger truck meant hours typing notes into spreadsheets after weekend festivals. Now, the AI grabs everything via phone scan at the order window, and it's synced to our Square POS instantly. We saved about 18 hours a week last summer—enough to add two more festival spots without hiring extra grill staff."
Maria Gonzalez
Owner, Rolling Grill Burger Truck, Austin TX
"I was skeptical, but this custom setup nailed our workflow for spice-level preferences. Customers scan a QR for allergies and faves while waiting in line, and boom—it's in our system for next time at the food park. Cut our errors in half, and our repeat rate went from 15% to 40% in two months. No more lost customer cards stuffed in the glovebox after a rainy market day."
Jamal Carter
Founder, Spice Road Curry Truck, Portland OR
"As a vegan truck, tracking preferences is crucial during busy brunch shifts. AIQ built us an automation that auto-flags nut-free requests and follows up with recipe tweaks via personalized texts. It paid for itself in four weeks by boosting upsells on plant-based bowls—we went from manual emails to automated ones that feel personal. Game-changer for keeping lines short on weekends."
Elena Vasquez
Operator, Green Bite Vegan Truck, Los Angeles CA
Simple 3-Step Process
Discovery and Mapping
We dive into your daily grind—your routes, peak hours, and current onboarding pains. Together, we map out a custom flow that fits like a glove, ensuring no disruption to your truck's rhythm.
Build and Integrate
Our engineers craft the AI from scratch, linking it to your POS, email, and inventory tools. We test it on a sample shift, tweaking until it's seamless—like prepping ingredients before the rush hits.
Launch and Optimize
Go live with full training for your team. We monitor the first weeks, refining based on real feedback. You'll see immediate time savings, with ongoing support to scale as your menu or locations grow.
Why We're Different
What's Included
Common Questions
How does this automation handle our varying locations and events?
Food trucks like yours face unpredictable spots, from street corners to festivals. Our custom AI is designed mobile-first, with offline capabilities that capture data even without signal—think scanning a customer's phone at a rainy market. Once you're back in range, it syncs everything to your POS and CRM automatically. We've built this for trucks hitting multiple stops daily, ensuring no data loss. Plus, it's tailored to your schedule: set triggers for post-event follow-ups that align with your next route. Owners tell us it cuts reconciliation time from hours to minutes, letting you focus on plating instead of paperwork. And if your events change seasonally, we can adjust the workflow in a quick update—no starting over.
What about data security for customer allergies and info?
Safety is non-negotiable in food service, especially with allergies. Our system uses end-to-end encryption and complies with standards like GDPR and food safety regs, storing sensitive details securely on your owned platform—not some third-party cloud you don't control. The AI only accesses what's needed for onboarding, with auto-purging of temps after verification. For example, if a customer notes a nut allergy, it's flagged privately in your POS without exposing it broadly. We've audited this for trucks handling high-volume events, preventing breaches that could shut you down. You're in full control: decide what data stays, what gets shared. It's peace of mind that lets you serve confidently, knowing customer trust isn't compromised.
Can this integrate with my existing POS and email tools?
Absolutely—integration is our specialty, avoiding the nightmare of disconnected apps. Whether you're on Square, Toast, or another POS common in food trucks, we create deep, two-way connections so onboarding data flows instantly: a new customer's prefs update their profile for faster future orders. Same for email tools like Mailchimp—we automate welcome sequences without manual exports. No more double-entry that wastes your post-shift wind-down. In one case, we linked it to a truck's QuickBooks for seamless loyalty tracking, saving 10 hours monthly. It's all custom-coded to your setup, tested for reliability during peak rushes. If you add tools later, we scale the integration without downtime.
How long until we see time savings and ROI?
You're probably thinking quick wins are key in a fast-paced truck life. Most clients notice immediate relief: onboarding drops from 5-10 minutes per customer to under 30 seconds with QR scans. Full rollout takes 4-6 weeks, including mapping your workflow and testing. From there, expect 15-25 hours saved weekly, with ROI hitting in 2-4 months via reduced errors and higher repeats. Take a falafel truck we worked with—they automated event sign-ups, cutting admin by 20 hours/week and boosting sales 18% from better follow-ups. We track metrics like time per customer and conversion rates to prove it. It's not hype; it's measurable efficiency tailored to your margins.
Is this scalable if I expand to more trucks or a brick-and-mortar?
Growth shouldn't mean rebuilding your system—that's a common trap for expanding food service ops. Our architecture is built modular and scalable, starting simple for one truck but ready for fleets or even a storefront transition. Add vehicles? We extend the dashboard for centralized views, with role-based access so each driver sees only their onboardings. For example, a client grew from solo to three trucks; we added geo-fencing to auto-assign customers by location, no extra cost beyond tweaks. It handles volume spikes, like festival season, without slowing down. As you evolve—maybe adding catering—we adapt the AI to new workflows, keeping your data unified. It's ownership that grows with you, not a template that caps out.
What if my team isn't tech-savvy—will they use it?
We hear this a lot from food truck crews who are pros at grills but not gadgets. That's why our designs prioritize simplicity: think one-tap QR scans or voice prompts that feel like chatting with a regular. No steep learning curve—we include on-site training (virtual or at your truck) and intuitive interfaces that mimic your daily lingo, like 'next order' buttons. One owner shared how her line cooks adopted it in a day, loving the auto-flags for customizations. If issues pop up, our support is direct, not ticket-based, with quick fixes. It's built for real-world use: durable, low-data, and forgiving of buttery fingers. Your team will wonder how they managed without it.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.