Stop Losing Weeks to Manual Client Onboarding Automate It All with Custom AI Built for Your Crew
Cut onboarding time from days to minutes, saving your team 15+ hours per week on paperwork and follow-ups while boosting project starts by 30% without hiring extra admins.
Join 250+ home services businesses with seamless, error-free client workflows
The "Client Onboarding" Problem
Endless Paperwork Piles Up: Lien Waivers, Material Requisitions, and Permit Filings Delay Job Mobilization
Manual Contract Reviews for Scope of Work and Change Orders Delay Project Bids and Estimations
Scattered Client Data on Site Blueprints and Utility Locations Leads to Missed On-Site Details During Inspections
Follow-Up Calls for Scheduling Site Visits and Material Deliveries Eat Into Field Time for Crews
Manual Compliance Checks for Local Building Codes and Safety Certifications Slow Down New Client Approvals
Inconsistent Onboarding for Permit Applications and Subcontractor Coordination Frustrates Repeat Clients in Remodels
Our Custom AI Solution Replaces the Chaos
With over a decade in home services tech, we've streamlined onboarding for 150+ contractors, turning fragmented processes into enterprise-grade efficiency.
Why Choose Us
Imagine your new client signing a contract on-site, and within minutes, AI pulls in their property specs, schedules the initial walkthrough, and syncs everything to your job board. No more chasing signatures or double-entering addresses. We build this tailored system around your exact workflow—whether you're handling kitchen remodels or full-home builds. Drawing from industry benchmarks where manual onboarding costs contractors an average of $2,500 per project in lost time, our approach delivers proven ROI through precise automation.
What Makes Us Different:
Unlock Time and Cost Savings Tailored to Contractors
Slash Onboarding Time by 70%
Slash Onboarding Time by 70%: Your team wastes 20 hours weekly chasing client docs like scope agreements and HVAC permits. Our AI handles it in under 10 minutes per job, freeing foremen to focus on on-site installs. Contractors using similar systems report starting kitchen remodels 15 days faster, directly boosting revenue without added headcount—ideal for scaling electrical or plumbing services.
Drive 35% Higher Project ROI
Drive 35% Higher Project ROI: Manual errors in client data, such as incorrect wiring diagrams or fixture specs, lead to costly change orders—up to 10% of project budgets in roofing or bathroom renos. We eliminate this with precise AI verification, ensuring accurate blueprints from day one. Expect a 3-month payback on investment, with efficiency gains compounding as your business scales multi-unit home flips.
Boost Productivity Without Extra Tools
Boost Productivity Without Extra Tools: Juggling emails for punch list updates, calls for drywall deliveries, and spreadsheets for labor tracking fragments your focus. Our unified system automates the lot, saving $15,000 annually in admin costs for mid-sized firms handling 50+ residential jobs yearly. It's like having an extra project manager who never sleeps, tailored to your home services rhythm from bid to final walkthrough.
What Clients Say
""Before AIQ Labs, onboarding a new kitchen remodel client took us two full days of back-and-forth emails chasing cabinet specs and manual entries into our scheduling app. Now, it's automated from the initial quote to the site prep schedule, including auto-filing for countertop permits. We saved 12 hours a week last month alone, and our error rate on plumbing tie-ins dropped to zero.""
Mike Rivera
Operations Manager, Precision Kitchen Remodels LLC
""As a general contractor handling 20+ bathroom renovation jobs monthly, I was losing bids because of slow client approvals on fixture selections and subcontractor clearances. Their custom AI system integrated with our estimating software and cut our onboarding from a week to same-day, streamlining electrical rough-ins. Revenue from faster starts jumped 28% in the first quarter after implementing it.""
Sarah Chen
Owner, Chen Residential Contracting
""We deal with finicky homeowners who change shingle types or gutter specs last-minute on roofing projects. The AI flags inconsistencies right away in the bid docs and auto-updates our job boards for crew assignments. It's been a game-changer—no more surprise delays during weather windows, and our crew's utilization is up 15% since rollout three months ago.""
Tom Harlan
Lead Roofing Foreman, Harlan Exteriors & Repairs
Simple 3-Step Process
Discovery and Mapping
We audit your current onboarding process, from bid acceptance to first site visit, identifying bottlenecks like manual permit checks. Then, we map a custom AI blueprint fitted to your workflow—no off-the-shelf nonsense.
Build and Integrate
Our engineers code the AI to handle your specifics, like pulling property data from public records or syncing with subcontractor schedules. We integrate deeply with your existing tools for a single, owned system that scales with your jobs.
Deploy and Optimize
Go live with full training for your team. We monitor the first 30 days, tweaking for peak efficiency—like auto-escalating urgent client queries. You'll see immediate time savings, with ongoing support to adapt as your business grows.
Why We're Different
What's Included
Common Questions
How does this automation handle variable project scopes in home services?
We design the AI to adapt to your specifics, like distinguishing between small repairs and full renovations. It analyzes contract language to auto-generate checklists—pulling in material estimates for a bathroom redo or subcontractor bids for a whole-house gut. Based on benchmarks from 100+ contractors, this flexibility cuts customization time by 50%, ensuring nothing falls through the cracks. Your team gets prompted for details only when needed, keeping the process fluid without overwhelming admins.
What if we already use tools like Buildertrend or Housecall Pro?
No problem—our systems integrate deeply via secure APIs, not superficial links that break. For instance, we'll pull new client data directly into your scheduling board, auto-populating job cards with extracted details from signed PDFs. We've done this for dozens of general contractors, reducing data entry by 80% and syncing updates in real-time. It's all custom-coded to fit your setup, so you own the workflow without vendor lock-in or extra fees.
How secure is the client data in your automation?
Security is non-negotiable in home services, where you're handling addresses, blueprints, and personal info. We use enterprise-grade encryption, role-based access, and compliance with standards like GDPR and local construction regs. AI processes data on your secure servers, with audit logs for every access. In our deployments, we've prevented 100% of potential breaches reported by clients, giving you peace of mind while automating sensitive steps like permit submissions.
What's the typical timeline to get this up and running?
For most general contractors, we deliver a fully functional system in 4-6 weeks, starting with a one-week discovery to map your process. We prioritize quick wins, like automating contract intake, so you see benefits in the first two weeks. Post-launch, we optimize over 30 days based on your feedback. This phased approach has helped firms like yours ramp up without disrupting ongoing jobs, achieving full ROI within three months.
Can this scale if my business grows from 20 to 50 jobs a month?
Absolutely—our architecture is built for growth, handling increased volume without performance dips. As you add crews or expand services, the AI scales automatically, like dynamically adjusting approval workflows for larger teams. We've scaled systems for contractors doubling their output, maintaining 99% uptime and saving an additional 10 hours weekly per growth phase. It's designed as your owned asset, evolving with your business needs.
How do you measure the ROI for our onboarding automation?
We track concrete metrics: hours saved on admin (target 15+ per week), reduction in onboarding errors (aim for 90%), and faster project starts (30% quicker). Using your baseline data, we calculate payback—often 2-4 months for a $10K investment. For example, one client recouped costs by avoiding $5K in change order delays in the first month. You'll get a custom dashboard with these KPIs, proving the value in real dollars and time.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.