Stop Losing Hours to Manual Student Onboarding Automate It with Custom AI Workflows
We understand the pressure of guiding more students to higher scores while juggling admin chaos. Our custom automations save test prep teams 15-20 hours per week on onboarding, letting you focus on what matters: scalable learning and better outcomes.
Join 50+ education businesses with streamlined operations and boosted student enrollment
The "Overwhelmed Onboarding" Problem
Endless Manual Data Entry for New Enrollees: Inputting student details like diagnostic test scores and prerequisite coursework into legacy systems
Scheduling Conflicts Delaying Practice Session Starts: Overlapping virtual classroom bookings and tutor availability for exam prep cohorts
Inconsistent Material Distribution to Diverse Learners: Uneven delivery of customized lesson plans and adaptive quizzes to students with varying learning paces
Follow-Up Emails Swamping Admin Teams Post-Enrollment: Chasing confirmations for course syllabi and orientation webinars after student sign-ups
Payment and Registration Mismatches Slowing Cohort Formation: Delays in verifying tuition payments and assigning students to certification tracks
Personalized Goal-Setting Overlooked in High-Volume Intakes: Missing tailored learning objectives and progress benchmarks during peak enrollment periods
Our Custom AI Onboarding Solution: Built for Your Test Prep Workflow
With years building AI systems for education firms, we've helped test prep companies like yours turn onboarding chaos into a seamless, student-centered process.
Why Choose Us
You're not alone in feeling buried under enrollment paperwork when you just want to boost SAT scores or LSAT readiness. We've seen this before—admins spending evenings chasing incomplete forms while instructors wait to start teaching. At AIQ Labs, we craft bespoke AI automations tailored to your exact needs, from integrating your LMS with payment gateways to auto-generating personalized study plans. No off-the-shelf templates. Just a unified system that owns your workflow, slashing manual tasks and amplifying your focus on scalable learning outcomes.
What Makes Us Different:
Unlock Time Savings and ROI That Drive Student Success
Reclaim 15+ Hours Weekly on Admin Drudgery
Reclaim 15+ Hours Weekly on Admin Drudgery: Picture your instructors freed from repetitive enrollment verifications and syllabus distributions. Our automation instantly processes student applications, assigns adaptive learning paths, and conducts baseline assessments—freeing up time to develop customized tutoring modules that improve SAT score averages by 20%, enhancing program credibility and driving 30% enrollment growth.
Achieve 3x Faster ROI Through Efficiency Gains
Achieve 3x Faster ROI Through Efficiency Gains: In test prep operations, manual cohort onboarding can waste $5,000+ monthly in admin overtime. Our tailored system automates 80% of registration, payment reconciliation, and prerequisite checks, recouping costs within 3-6 months. Redirect efforts to personalized mentoring, increasing course completion rates by 35% and fostering long-term student referrals.
Boost Productivity with Student-Centric Automation
Boost Productivity with Student-Centric Automation: Just as a prepared lesson plan anticipates diverse learner needs, our AI-driven tools pre-generate personalized study schedules, distribute interactive modules, and flag at-risk students for intervention. Education teams gain 40% more bandwidth for curriculum refinement, transforming strained programs into efficient, high-retention training hubs with 25% improved learner satisfaction scores.
What Clients Say
"Prior to partnering with AIQ Labs, assembling a new SAT cohort meant our three-person admin team spent a full week buried in Excel sheets and parent follow-up calls. Now, the automated workflow delivers diagnostic tests, personalized study plans, and resource kits within 4 hours of signup. We've boosted enrollments by 25% this quarter without hiring extra staff, allowing us to focus on score-boosting strategies."
Maria Gonzalez
Operations Director at Apex Test Prep Center
"Our GRE prep program was overwhelmed by manual distribution of practice materials and score-based adjustments. AIQ Labs' custom AI streamlines it all—automatically sending tailored GRE vocab decks and analytics reports based on weekly mocks. This saved us 12 hours weekly, and student satisfaction ratings soared from 7.2 to 9.1 in two months, with 15% more repeat enrollments."
David Chen
Program Manager at Elite Graduate Exam Coaching
"Running a boutique LSAT firm, manual handling of application fees, logic game assignments, and group session bookings was stalling our growth. AIQ Labs integrated a seamless system that automates payments, matches students to prep tracks, and resolves conflicts instantly. Our onboarding expenses fell 60%, and we exceeded enrollment targets three months ahead of schedule—truly empowering our small team to scale."
Sarah Patel
Founder and Lead Instructor at LawScore LSAT Academy
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current onboarding process, identifying pain points like delayed enrollments or mismatched schedules. Together, we map a custom blueprint tailored to your test prep cycles.
AI System Design and Build
Our engineers construct your unified automation from the ground up, integrating AI for tasks like auto-assessments and personalized pathing. No fragile connections—just robust, owned tech.
Testing, Launch, and Optimization
We test with real student data, launch smoothly, and refine based on your feedback. Ongoing support ensures it evolves with your growing programs, maximizing ROI.
Why We're Different
What's Included
Common Questions
How does this automation integrate with our existing test prep software?
We start by auditing your current tools—whether it's your CRM for enrollments, LMS for content delivery, or payment systems like Stripe. Our custom builds create deep, two-way integrations using secure APIs, ensuring data flows effortlessly without manual exports. For instance, a new enrollment in your CRM instantly triggers material access in the LMS and schedules an intro call. We've done this for firms using everything from Google Workspace to specialized ed-tech stacks, always prioritizing your workflow's uniqueness to avoid disruptions.
What kind of time savings can we expect in student onboarding?
Test prep companies typically see 15-20 hours saved per week per admin once fully implemented. Manual tasks like form reviews, scheduling, and follow-ups, which once took days, now happen in minutes through AI automation. One client reduced their SAT cohort setup from 40 hours to under 5, freeing time for outcome-boosting activities like extra tutoring sessions. ROI kicks in quickly—often within 2-3 months—as efficiency gains lead to handling 30% more students without added headcount.
Is the system customizable for different test types like SAT or GRE?
Absolutely, we tailor everything to your specific programs. For SAT prep, the AI might auto-generate diagnostic quizzes focused on math and reading benchmarks. For GRE, it could emphasize verbal and quant personalization based on baseline scores. We map your workflows during discovery, building features like adaptive material recommendations that align with each test's format. This ensures scalability across your offerings, helping maintain high student outcomes without generic one-size-fits-all limitations.
How do you ensure data security for student information?
Student privacy is non-negotiable in education, so we build with FERPA compliance from the start. Our systems use encrypted data storage, role-based access controls, and audit logs to track every interaction. We avoid third-party dependencies that could introduce risks, instead creating owned infrastructure with secure APIs. In past projects, we've implemented features like anonymized progress tracking for cohorts, ensuring sensitive info like scores stays protected while enabling actionable insights for your team.
What happens after the automation is built—do you provide ongoing support?
Launch is just the beginning. We offer comprehensive training for your team, plus a 3-month optimization period where we monitor performance and tweak based on real usage—like refining AI personalization for better engagement. Ongoing support includes quarterly reviews to adapt to changes, such as new test updates or enrollment spikes. Unlike subscription models, you own the system, but our partnership ensures it evolves, keeping your operations efficient and student-focused year after year.
Can this scale if our test prep company grows rapidly?
Yes, our production-ready architecture is designed for growth. We've built systems that handle 10x enrollment increases without hiccups, using scalable cloud infrastructure that auto-adjusts to demand. For example, during back-to-school rushes, the automation ramps up to process hundreds of onboardings daily. Unlike brittle no-code solutions, ours uses advanced frameworks to maintain speed and reliability, ensuring you never hit a wall as you expand to new test preps or locations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.